GEM

Indian Army Department Of Military Affairs Tender Jalpaiguri West Bengal 2025 - Fire Extinguisher, PA System, Furniture & Fitness Equipment

Bid Publish Date

26-Nov-2025, 8:30 pm

Bid End Date

08-Dec-2025, 9:00 pm

Location

JALPAIGURI , WEST BENGAL

Progress

Issue26-Nov-2025, 8:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

56

Category

WATER JAR

Bid Type

Single Packet Bid

Categories 24

CUSHION WATER DISPENSER AIR CYLINDERS BRUSH CUTTER WEED CUTTER FITNESS EQUIPMENTS TRAINING EQUIPMENT GRASS CUTTER AIR COOLED ENGINE AUDIO VISUAL INSTRUMENT SLIDE WARMERS FITNESS EQUIPMENT FOOD WARMER MEDICINE WHEAT FLOUR GARDEN TOOLS FAN AUDIO EQUIPMENT CUTTER DIGITAL CLOCK GYM EQUIPMENT DUSTBIN MACHINE PLASTIC

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks procurement of a broad mix of items including FIRE EXTINGUISHER, PA SYSTEM, CUSHION CHAIR, WATER DISPENSER, WATER JAR, DUSTBIN STEEL, DIGITAL WEIGHT MACHINE, SS FOOD WARMER, WALL MOUNT FAN, DIGITAL CLOCK, YOGA MAT, and multiple gym and maintenance items listed under a single tender in JALPAIGURI, WEST BENGAL - 734006. The BOQ lists 26 total items with no explicit quantity provided. The estimated total value is not disclosed. Unique clauses include option to vary quantities by up to 25% during and after contract award, and design drawings approval prior to fabrication. These factors shape delivery planning and bidding strategy for suppliers targeting government procurement within the region.

Technical Specifications & Requirements

  • Items covered: broad procurement mix (fire safety, audio systems, office & gym equipment, sanitation hardware, kitchen/welfare equipment, flooring mats, and training equipment).
  • Delivery flexibility: quantity adjustments up to 25% at contract placement and during currency.
  • Design approval step: Successful bidders must submit Detailed Design Drawings within 5 days of award; buyer to approve or request modifications within 5 days; delay in approval adjusts delivery schedule without LD.
  • Delivery impact: extended delivery time calculation follows formula: (increased quantity ÷ original quantity) × original delivery period, min 30 days.
  • Documentation & compliance: terms require adherence to detailed drawings and likely standard government compliance; specific standards not listed in data provided.

Terms, Conditions & Eligibility

  • EMD/Security: not specified in the data provided.
  • Delivery timelines: delivery period linked to original order; modification period and approval timing may cause schedule shifts; no LD for buyer-induced drawing delays.
  • Option clause: quantity may be increased by up to 25% during contract and currency; final delivery period may extend accordingly.
  • Payment: not disclosed in the available terms.
  • Warranty/Penalties: not specified in the data provided.
  • Submission requirements: bidders must prepare Detailed Design Drawings within 5 days of contract award and obtain buyer approval; non-responsive drawings trigger modifications. All bidders should anticipate standard government documentation and certifications for security and facility equipment procurement.

Key Specifications

    • Items: FIRE EXTINGUISHER, PA SYSTEM, CUSHION CHAIR, WATER DISPENSER, WATER JAR, DUSTBIN STEEL, DIGITAL WEIGHT MACHINE, SS FOOD WARMER, PADESTAL FAN, DIGITAL CLOCK, YOGA MAT, KETTLEBELL 15 KG, MACHINE EQUIPMENT (as per list).
    • ISM/Standards: Not specified in data; emphasize readiness to align with standard government procurement certifications upon tender release.
    • Delivery scope: 26 items across facilities in Jalpaiguri, West Bengal; exact quantities to be defined in final BOQ.
    • DesignApproval: Detailed Design Drawings to be approved within 5 days of award; modifications communicated within 5 days.
    • Option Clause: Up to 25% quantity variation during contract and currency; delivery extension computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.
    • Timeline impact: If buyer delays in drawing approval occur, delivery period may be refixed with no LD.

Terms & Conditions

  • EMD amount not disclosed; bidders should verify during pre-bid clarifications.

  • Delivery timelines governed by initial order and extended quantity calculations; 25% option clause.

  • Successful bidders must submit Detailed Design Drawings within 5 days and receive buyer approval within 5 days.

Important Clauses

Payment Terms

Not specified in provided data; bidders should await official tender terms for upfront/milestone payments and applicability of any partial payments.

Delivery Schedule

Delivery period begins after last date of original delivery order; extended delivery period calculated for added quantity with minimum 30 days; no LD during buyer-approved drawing delays.

Penalties/Liquidated Damages

No explicit LD amount provided; reference to standard government procurement penalties in the final terms; ensure compliance with approved drawings to avoid schedule slippage.

Bidder Eligibility

  • Experience in supplying government or defense-related equipment

  • Adequate financial capacity to support multi-item procurement

  • GST registration, PAN and compliance with standard procurement documents

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Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FIRE EXTINGHUSER 2KG 6 nos aag166 15
2 FIRE EXTINGHUSER 9KG 1 nos aag166 15
3 PA SYSTEM AHUJA 1 set aag166 15
4 CUSHION CHAIR SUPREME 4 nos aag166 15
5 WATER DISPENSER VOLTAS 2 nos aag166 15
6 WATER JAR BRANDED 2 nos aag166 15
7 DUSTBIN STEEL BRANDED 1 nos aag166 15
8 INTERNAL DVD WRITER HP 1 nos aag166 15
9 FOOTMAT BRANDED 7 nos aag166 15
10 SS FOOD WARMER BRANDED 1 nos aag166 15
11 PADESTAL FAN BAJAJ 5 nos aag166 15
12 DIGITAL WEIGHT MACHINE APOLO 1 nos aag166 15
13 SS OPENTOP DUSTBIN BRANDED 3 nos aag166 15
14 OUTDOOR MAT PLASTIC 1 nos aag166 15
15 WALL MOUNT FAN HAVELLS 4 nos aag166 15
16 DIGITAL CLOCK AJANTA 1 nos aag166 15
17 WEIGHING MACHINE DR TRUST 1 nos aag166 15
18 HOME THEATER SONY 1 set aag166 15
19 FUNCTIONAL TRAINER WITH SMITH MACHINE COSCO 1 set aag166 15
20 PEC DEC FLY MACHINE WITH REAR DET BRANDED 1 set aag166 15
21 DUMBLE 25 KG FITROX 1 pair aag166 15
22 ROLLER COSCO 2 nos aag166 15
23 YOGA MAT 4 MM NEVIA 4 nos aag166 15
24 KETTLEBELL 15 KG BRANDED 2 nos aag166 15
25 MEDICINE BALL 10 KG VECTOR 1 nos aag166 15
26 BRUSH CUTTER MACHINE ELECTRIC LEO 1 nos aag166 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements / turnover evidence

5

EMD/Security deposit document (as applicable from buyer terms)

6

Technical bid documentation demonstrating compliance with equipment specifications

7

OEM authorization / dealership certificates (if bidding on branded items)

8

Detailed Design Drawings and approval correspondence

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army tender in Jalpaiguri West Bengal 2025?

To participate, bidders must submit GST registration, PAN, financial statements, experience certificates, EMD details, and technical bid documents. Prepare Detailed Design Drawings within 5 days of contract award and obtain buyer approval within 5 days; ensure conformity with listed 26-item scope and regional delivery requirements.

What documents are required for Jalpaiguri procurement in 2025?

Submit GST certificate, PAN card, experience certificates for similar procurements, financial statements, EMD documents, technical bid, OEM authorizations if applicable, and Detailed Design Drawings for buyer approval within 5 days of award.

What are the delivery terms for quantity variations in this tender?

The purchaser may increase or decrease quantity up to 25% at contract placement and during currency. Delivery extension is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is required for the Detailed Design Drawings submission?

Bidders must submit Detailed Design Drawings within 5 days of award; the buyer will approve or issue modification lists within 5 days; delivery must align with approved drawings, otherwise schedule may be adjusted without LD.

Are there any standards or certifications specified for this procurement?

Specific standards are not listed in the available data; bidders should be prepared to meet standard government procurement certifications and obtain OEM authorizations if applicable, aligning with item categories such as fire safety, audio systems, and gym equipment.

What is the geographical scope of the Jalpaiguri tender in 2025?

The procurement is for multiple items in Jalpaiguri, West Bengal (Postal Code 734006), covering facilities and equipment in the region as part of Indian Army Department of Military Affairs requirements.

What items are included in the BOQ for this Indian Army tender?

The BOQ lists 26 items including FIRE EXTINGUISHER, PA SYSTEM, CUSHION CHAIR, WATER DISPENSER, DUSTBIN STEEL, DIGITAL WEIGHT MACHINE, WALL MOUNT FAN, DIGITAL CLOCK, YOGA MAT, KETTLEBELL 15 KG, among others; exact quantities are to be defined in the final BOQ.

When will the delivery schedule be finalized after drawing approvals?

Delivery is tied to the last date of the original delivery order; after approval, any delays in buyer response to drawings may adjust the delivery period; extended time is calculated with the 25% quantity option, minimum 30 days.