GEM

Border Road Organisation Foam Mattress (V3) Beds Tender 2025 – ISO 9001 Certified Vendors, India

Bid Publish Date

15-Nov-2025, 5:23 pm

Bid End Date

17-Dec-2025, 12:00 pm

EMD

₹61,250

Location

DIBANG VALLEY , ARUNACHAL PRADESH

Latest Corrigendum Available

Progress

Issue15-Nov-2025, 5:23 pm
Corrigendum10-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

70

Category

Beds

Bid Type

Two Packet Bid

Categories 2

HOUSEHOLD ITEM MATTRESS

Tender Overview

The Border Road Organisation (Department of Defence) seeks foam mattress beds (V3) with Q3 classification and related components. The procurement scope includes multiple construction-grade foam layers, top/core/bottom densities, quilting foam, mattress cover fabric, and a compatible top design. Estimated value is not disclosed; EMD is ₹61,250. Delivery terms hinge on the option clause allowing up to 50% quantity variation during and after contract award. OEM authorization and ISO 9001 certification are mandatory. The tender emphasizes after-sales service, installation, training, and a dedicated support line. This requirement targets manufacturers and authorized distributors with robust service networks in India. The unique clause on advance sample approval prior to bulk manufacturing adds a tangible quality checkpoint. BRo’s emphasis on warranty and rapid service access distinguishes compliant bidders.

Technical Specifications & Requirements

  • Product category: Foam mattress system with V3/Q3 classification, multi-layer structure including Top Layer, Core Layer 1, Core Layer 2, and Bottom Layer with tolerances of ±2 mm for thicknesses and ±15 mm for overall dimensions.
  • Materials: specify Material of Top Layer, Core Layers, and Bottom Layer; densities for each layer; and quilting foam thickness within ±2 mm.
  • Cover & design: Mattress Cover Fabric Composition and Mattress Top design requirements; cover must be compatible with overall thickness and density.
  • Dimensions tolerance: ±15 mm; overall construction details to meet performance requirements; warranty term as specified in the tender.
  • Standards: ISO 9001 certification for bidder or OEM; OEM warranty certificates must be produced at delivery; advance sample approval prior to bulk manufacturing within 7 days of award.

Terms & Eligibility

  • EMD: ₹61,250; payment terms not specified beyond standard procurement norms.
  • Experience: Bidder/ OEM must demonstrate ISO 9001 certification; manufacturer authorization required for authorized distributors with complete OEM details.
  • Delivery & post-sale: 50% quantity variation allowed; dedicated service/support phone line; installation, commissioning, training, and maintenance service network in India.
  • Warranty: OEM warranty as per specifications; post-delivery rectification guarantee; submission of service center details near consignee locations.
  • Documentation: Bidders must upload all required certificates and authorization letters; non-submission leads to rejection.

Key Specifications

    • Product: Foam mattress system, V3, Q3 category
    • Layer thickness tolerances: Top, Core Layer 1, Core Layer 2, Bottom ±2 mm; overall dimensions ±15 mm
    • Densities: Density values for Top Layer, Core Layer 1, Core Layer 2, Bottom Layer (exact numbers not specified in data)
    • Materials: Material of Top Layer, Core Layer 1, Core Layer 2, Bottom Layer (as per BOQ/Specs)
    • Quilting: Quilting foam thickness ±2 mm
    • Top design: Mattress Top design specification
    • Cover: Mattress Cover Fabric Composition
    • Dimension tolerance: Overall ±15 mm
    • Warranty: Duration to be specified in final spec; must align with OEM warranty
    • Standards: ISO 9001 certification required for bidder or OEM

Terms & Conditions

  • EMD worth ₹61,250; payment terms follow standard procurement norms

  • 50% quantity variation allowed at contract placement and during currency

  • Advance sample approval within 7 days of award; OEM warranty certificates required

Important Clauses

Payment Terms

EMD of ₹61,250; follow standard payment terms as per buyer conditions; no advance beyond specified terms.

Delivery Schedule

Delivery period linked to original order; additional time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Penalties/LD terms subject to contract; not explicitly detailed in provided data.

Bidder Eligibility

  • ISO 9001 certification held by bidder or OEM

  • Authorized distributor must provide OEM authorization and full contact details

  • Financial/operational capacity to supply foam mattress beds with multi-layer construction

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Construction Number of Layers Four Layers
Construction Thickness of Top Layer (Tolerance :- ± 2 mm) 50 mm, 55 mm, 100 mm
Construction Thickness of Core Layer 1 (Tolerance :- ± 2 mm) 50 mm, 100 mm
Construction Thickness of Core Layer 2 (Tolerance :- ± 2 mm) 50 mm
Construction Thickness of Bottom Layer (Tolerance :- ± 2 mm) 25 mm, 50 mm
Material Material of Top Layer PU Foam, PU Bonded Foam
Material Material of Core Layer 1 Visco Elastic PU Foam (Memory Foam)
Material Material of Core Layer 2 PU Bonded Foam
Material Material of Bottom Layer PU Foam, PU Bonded Foam
Density Top Layer Density 18 kg/m³, 90 kg/m³
Density Core Layer 1 Density 23 kg/m³
Density Core Layer 2 Density 28 kg/m³
Density Bottom Layer Density 28 kg/m³, 32 kg/m³
Quilting Foam Quilting Both Side Quilting (Double Sided)
Quilting Foam Thickness of Quilting (± 2 mm) 8 mm, 16 mm
Top Design Mattress Top Box Top, Not Applicable
Mattress Cover Mattress Cover Fabric Composition Polyester
Dimension Dimensions (Tolerance ±15 mm) 1981 mm x 1829 mm
Warranty Warranty (In Years) 2, 3, 4, 5 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar foam mattress/bedding procurements

4

Financial statements demonstrating financial stability

5

EMD submission document (₹61,250) via DD/online

6

7

Technical compliance certificates for ISO 9001 (bidder or OEM)

8

OEM authorization / Distributorship certificate with full details (name, designation, address, email, phone)

9

Advance sample approval documentation (within 7 days of award)

10

11

Warranty certificates and service center details (India-based)

12

13

Any other certificates specified in ATC/Corrigendum

Corrigendum Updates

1 Update
#1

Update

10-Dec-2025

Extended Deadline

17-Dec-2025, 12:00 pm

Opening Date

17-Dec-2025, 12:30 pm

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for foam mattress tender in BRo India 2025

Bidders must confirm ISO 9001 certification, provide OEM authorization, and submit EMD ₹61,250. Include technical compliance, service network details in India, and advance sample approval within 7 days of award. Ensure 50% quantity variation rights are understood, and include installation and warranty documentation.

What documents are required for BRo mattress procurement submission

Submit GST, PAN, experience certificates, financial statements, EMD document, OEM authorization, ISO 9001 certificate, service center details, and advance sample approval. Ensure all documents align with Buyer Added Terms and ATC, and upload vendor undertaking regarding non-liquidity.

What are the technical specifications for mattress layers and densities

The tender specifies multi-layer construction with Top/Core1/Core2/Bottom layers, each with ±2 mm thickness tolerance and overall dimensions ±15 mm. Densities for each layer are required, along with quilting foam thickness within ±2 mm; TOP design and cover composition must meet specified standards.

When is the advance sample approval required for BRo bid

Advance samples must be approved within 7 days after award notification. The successful bidder must submit 1 sample for Buyer approval before bulk manufacturing, ensuring compliance with IS Q3/Multi-layer specs and OEM warranty terms.

What are the warranty and after-sales service requirements

OEM warranty certificates must be delivered at the time of goods delivery. The seller must guarantee fault rectification during the warranty period and have a service network with centers in India for installation, commissioning, training, and maintenance.

What is the scope of the 50% quantity option clause

The purchaser may increase or decrease quantity up to 50% at contract award and during the currency at contracted rates. Delivery time adjusts proportionally to additional quantity with a minimum of 30 days, starting from the last date of the original or extended delivery period.

Which standards must bidders meet for BRo mattress procurement

Bidders or OEMs must hold ISO 9001 certification; service and support lines must be dedicated or toll-free; OEM authorizations must be current and verifiable; samples require buyer approval before bulk production.

What is the EMD amount and its submission method

EMD is ₹61,250. Submit via demand draft or online payment as specified in tender terms, ensuring the remittance is attached to the bid submission with corresponding references and receipts.