GEM

Indian Army Procurement of Office Essentials Tender 2025 India – 199000 Est. Value, 25% Quantity Variations, 34 Items

Bid Publish Date

26-Nov-2025, 11:50 am

Bid End Date

06-Dec-2025, 12:00 pm

Value

₹1,99,000

Location

KANNUR , KERALA

Progress

Issue26-Nov-2025, 11:50 am
AwardPending
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Quantity

9787

Category

Stapler Small No 10

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL BRAND/PRODUCT LIST: Staplers No 10 and Big, Uni Ball UM-153S Gel Impact blue pens, Tag volumes, scales, notebooks, registers, lamination paper, Bond Paper A4, Parker metal body pens
  • • Quantities: BoQ shows 34 items; exact item-wise quantities not disclosed
  • • Option/Variation Clause: up to 25% quantity variation during contract; delivery window adjusts based on last order date
  • • Delivery timeline: Base delivery period contingent on original order; extended time formula applied with minimum 30 days
  • • EMD/Performance: Specific EMD amount not provided; bidders should confirm exact amount and payment form
  • • Compliance: Government procurement norms; no explicit ISI/ISO standards listed in the data

Categories 25

COPIER PAPER CARDS PAPER MATERIALS RAIN COAT ELECTRON TUBE MARKING TOOLS CENTRE TABLE CUSTOMIZED DECALS ENVELOPE SCISSOR BLANK FLASH CARDS STAPLER VALVE PARTS AND ACCESSORIES BADGES BALL PEN BOX FILTER RETAINERS BOOK DISTILLATION PAPER AND PRINTING SERVICES PEN HARDWARE AND FASTENERS CALENDAR SUPPLY OF SYNTHETIC FABRIC PRINTING AND WRITING PAPER

Tender Overview

The Indian Army under the Department Of Military Affairs seeks procurement of a broad list of office supplies and stationery, including staplers (Small No 10, Big), stapler pins, Uni Ball UM-153S Gel Impact blue pens and refills, color tags, scales (1 ft and 2 ft steel), permanent markers, various notebooks, registers (350–600 pages), white paint markers, clips, folders, scissors, photo paper, assorted envelopes and lamination materials, bond papers, Parker metal pens, and related items. Estimated value is ₹199,000 with a 34-item BoQ, indicating a comprehensive supply contract for standard classroom and office usage. Location details are not provided; the tender is positioned as a government procurement opportunity for bulk school/office consumables and writing instruments. A notable differentiator is the flexible quantity clause allowing up to 25% quantity variation during contract execution, at contracted rates. The buyer’s option clause suggests scalable procurement and delivery planning aligned to school/administration needs across unspecified locations. The tender emphasizes a single-source or multi-supplier approach depending on the response quality and compliance. The scope reflects standard government supply chain expectations for timely delivery and quality compliance.

Technical Specifications & Requirements

  • Product categories: Office stationery, writing instruments, folders, paper, laminations, envelopes, and related peripherals.
  • Estimated value: ₹199,000; EMD not listed in data.
  • Delivery terms: Option clause permits up to 25% quantity increase; delivery timeline based on last delivery order date with minimum 30 days extension if exercised.
  • BoQ status: 34 total items; individual item specifics are not disclosed (N/A). Comprehensive supplier should prepare for full list realization and substitution as per contract.
  • Compliance context: Terms indicate adherence to standard government procurement practices; no technical standards or certifications explicitly specified in the data.

Terms, Conditions & Eligibility

  • EMD: Not explicitly specified in the provided data.
  • Delivery: Delivery period commences from the last date of original delivery order; extension calculations apply with minimum 30 days.
  • Quantity variation: Purchaser may increase/decrease up to 25% of bid/contract quantity.
  • Payment terms: Not specified in the supplied terms; bidders should expect standard government payment practices.
  • Documents: GST, PAN, experience certificates, financial statements, and OEM authorizations are typical requirements though not enumerated here.
  • BoQ clarity: 34 items with N/A quantities; bidders should seek clarification on item-wise quantities and specifications before bid submission.

Key Specifications

  • Product categories: Staplers, writing instruments, scales, notebooks, registers, envelopes, lamination paper, bond paper, photo paper, and related office supplies

  • Estimated value: ₹199,000

  • BoQ: 34 items listed (quantities not disclosed; require clarification)

  • Delivery: Clause enabling up to 25% quantity variation with extension rules

  • Standards: Not specified in tender data; bidders should seek guidance on any organization-wide standards or vendor qualifications

Terms & Conditions

  • Option Clause allows ±25% quantity variation at contracted rates

  • Delivery period extends from the last date of the original delivery order with minimum 30 days

  • Bom/BoQ items require clarification on exact quantities; prepare for 34-item scope

Important Clauses

Payment Terms

Not specified; bidders should confirm payment schedule and any advance/milestone payments during bid submission

Delivery Schedule

Delivery period starts from the last date of the original delivery order; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidders should request LD/penalty terms during clarification

Bidder Eligibility

  • Eligibility to supply standard office stationery and related items in government procurement

  • Proven track record in delivering similar office-supply contracts

  • Compliant with GST, tax, and financial stability requirements

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Bill of Quantities (BOQ) 34 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Stapler Small No 10 Stapler Small No 10 50 nos sharma_anupam 15
2 Stapler Big Stapler Big 20 nos sharma_anupam 15
3 Stapler Pin Small No 10 Stapler Pin Small No 10 1,000 pkt sharma_anupam 15
4 Uni Ball UM-153S Gel Impact 1.0 Gel Pen Blue Uni Ball UM-153S Gel Impact 1.0 Gel Pen Blue 100 nos sharma_anupam 15
5 Uni Ball UM-153S Gel Impact Refill Blue Uni Ball UM-153S Gel Impact Refill Blue 200 nos sharma_anupam 15
6 Tag Large Best Quality Red colour Tag Large Best Quality Red colour 200 pkt sharma_anupam 15
7 Tag Small Best Quality Tag Small Best Quality 300 pkt sharma_anupam 15
8 Scale Steel 1 Ft Scale Steel 1 Ft 50 nos sharma_anupam 15
9 Scale Steel 2 ft Scale Steel 2 ft 3 nos sharma_anupam 15
10 Permanent Marker Permanent Marker 20 pkt sharma_anupam 15
11 Note Book Small Size 250 pages Note Book Small Size 250 pages 100 nos sharma_anupam 15
12 Register 350 Pages Register 350 Pages 150 nos sharma_anupam 15
13 Register 400 Pages Register 400 Pages 150 nos sharma_anupam 15
14 Register 600 Pages Register 600 Pages 100 nos sharma_anupam 15
15 White Paint Marker White Paint Marker 200 nos sharma_anupam 15
16 U Clip U Clip 100 pkt sharma_anupam 15
17 Stapless Stapler Stapless Stapler 25 nos sharma_anupam 15
18 Stapless Stapler Clips Stapless Stapler Clips 100 box sharma_anupam 15
19 Box Folder Box Folder 20 nos sharma_anupam 15
20 Scissor Big Scissor Big 5 nos sharma_anupam 15
21 Glossy Photo Paper 130 GSM Glossy Photo Paper 130 GSM 15 pkt sharma_anupam 15
22 Envelope 8 inch x 10 inch Envelope 8 inch x 10 inch 5,000 nos sharma_anupam 15
23 Envelope 10inch x 14inch Envelope 10 inch x 14 inch 1,000 nos sharma_anupam 15
24 Envelope 9 Inch x 4 Inch Brown oblique White Envelope 9 Inch x 4 Inch Brown oblique White 100 nos sharma_anupam 15
25 DO Envelope White 15 inch x 11 inch DO Envelope White 15 inch x 11 inch 20 pkt sharma_anupam 15
26 Stapler Pin 23 by 13 Stapler Pin 23 by 13 15 pkt sharma_anupam 15
27 Colour Paper colour paper 10 pkt sharma_anupam 15
28 Lamination Paper A4 Lamination Paper A4 4 pkt sharma_anupam 15
29 Packing Paper Packing Paper 500 nos sharma_anupam 15
30 Bond Paper A4 Bond Paper A4 5 pkt sharma_anupam 15
31 Parker Pen metal body Parker Pen metal body 5 nos sharma_anupam 15
32 I Card Lamination Paper I Card Lamination Paper 100 pkt sharma_anupam 15
33 Uni Ball Air UBA 188m 0.5 mm roller Ball Pen Blue Uni Ball Air UBA 188m 0.5 mm roller Ball Pen Blue 100 nos sharma_anupam 15
34 Uni Ball Eye UB 157 0.7 mm Roller Ball Pen Light Blue Ink Uni Ball Eye UB 157 0.7 mm Roller Ball Pen Light Blue Ink 20 nos sharma_anupam 15

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office-supply procurements

4

Financial statements (last 2-3 years)

5

EMD/Security deposit proof (if applicable)

6

Technical bid documents demonstrating product compliance

7

OEM authorizations for branded items (where required)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Indian Army office supplies tender in India 2025?

To bid, ensure eligibility for government procurement of standard office stationery, submit GST and PAN, provide experience certificates from similar contracts, financial statements, and OEM authorizations where needed. Confirm item-wise quantities for the 34 BOQ items and comply with the 25% quantity variation clause.

What documents are required for the Indian Army stationery tender in India 2025?

Required documents include GST certificate, PAN card, 3 years of financial statements, experience certificates for office-supply contracts, EMD proof if applicable, technical compliance certificates, and OEM authorizations for branded items. Prepare bid-specific technical documentation illustrating product compliance.

What is the estimated contract value for the Indian Army office supplies tender 2025?

The tender has an estimated value of ₹199,000. Bidders should plan pricing and margin strategies accordingly, including potential quantity variations up to 25% during contract execution.

What delivery terms apply to the Indian Army stationery procurement 2025?

Delivery starts from the last date of the original delivery order. If the buyer exercises the option clause, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

Are there any brand specifications or certifications required for the items?

The data lists branded items like Uni Ball and Parker but does not specify mandatory certifications. Bidders should verify OEM authorizations and confirm any ISI/ISO standards during clarification, especially for high-value branded items.

What is the scope of item categories in this tender in India 2025?

The scope spans staplers, pins, gel pens, refills, tags, scales, notebooks, registers, markers, clips, folders, scissors, photo paper, envelopes, lamination materials, paper, and writing instruments, totaling 34 items in the BoQ.

How can we ensure eligibility for the Indian Army procurement 2025?

Ensure GST/PAN validity, demonstrate prior experience in government or large-scale office-supply contracts, provide financials, and secure OEM authorizations for branded items. Prepare item-wise compliance documentation and be ready to supply samples if requested.

What are the key terms for quantity variation in this tender in India 2025?

Key terms allow up to 25% increase or decrease in contract quantity at contracted rates. Delivery periods adjust from the last delivery order date, with calculated extension times and a minimum 30 days extension under exercised options.