GEM

Indian Air Force Repair & Overhauling Service Tender Bareilly Uttar Pradesh 2025 - Built-up Trucks Utility Van Dual Cabin

Bid Publish Date

27-Nov-2025, 7:32 pm

Bid End Date

04-Dec-2025, 8:00 pm

Location

BAREILLY , UTTAR PRADESH

Progress

Issue27-Nov-2025, 7:32 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

VAN CABIN

Tender Overview

Organization: Indian Air Force; Product/Service: Repair and Overhauling Service for built up trucks and utility vans (Dual Cabin); Location: Bareilly, Uttar Pradesh 243001; Category: Repair and Overhauling Service - built up trucks; Utility Van Dual Cabin; Buyer Premises; Scope: Service delivery on existing fleet assets, with in-state service presence and post-sale support requirements. Unique factors: Seller must maintain an in-state service office, provide dedicated toll-free support, and share an escalation matrix; past experience documents accepted in multiple formats, including client certifications or invoices. This tender emphasizes ongoing service availability and post-contract responsibilities rather than product supply alone.

Technical Specifications & Requirements

  • Service category: Repair and overhauling of built-up trucks and utility vans (Dual Cabin) for Department of Military Affairs via IAF.
  • Service availability: Office of service provider must be located in the state of the consignee (Uttar Pradesh); dedicated/toll-free service number required; escalation matrix to be provided.
  • Past experience evidence: Accepts contract copies with invoices, client execution certificates, or third-party release notes as eligible proof.
  • Shelf life & obsolescence: Spare parts must have minimum 2 years shelf life, with at least 1 year usable life at the date of supply.
  • Compliance & eligibility: Bidder must not be under liquidation or bankruptcy; quoted products/services must be market-survival terms with minimum 7 years residual life if applicable; full certificates/document uploads required by ATC.
  • Contract risk & liability: Sub-contracting requires prior buyer consent; contract assignation prohibited without consent; joint and several liability maintained.

Terms, Conditions & Eligibility

  • Financial standing: Bidder must not be under liquidation or bankruptcy; upload undertaking to confirm.
  • Market life requirement: Offer must reflect non-obsolete components with at least 7 years residual life.
  • Shelf life posture: Spare parts must have minimum 2 years shelf life; minimum 1 year usable life at delivery.
  • Service network: In-state service office requirement; dedicated toll-free support and escalation matrix.
  • Documentation: Upload proof of past experience (contracts with invoices, execution certificates, or third-party notes).
  • Liability & confidentiality: No assignment or sub-contracting without prior written consent; ongoing joint liability remains with seller.
  • Compliance & certificates: Ensure all submitted documents/certificates are included; non-submission risks rejection.

Key Specifications

  • Repair & overhauling service for built-up trucks and Utility Van Dual Cabins

  • In-state service office must be located in Uttar Pradesh

  • Dedicated toll-free service contact number and escalation matrix required

  • Shelf life: spare parts minimum 2 years; minimum 1 year usable life at supply

  • No subcontracting or assignment without prior written consent; joint liability retained

  • Past experience proof accepted as contract copy + invoices or client certificates

Terms & Conditions

  • No liquidation or bankruptcy; bid undertaking required

  • 7 years residual life for offered products/services where applicable

  • Shelf life clauses: 2 years spare parts, 1 year usable life on delivery

Important Clauses

Payment terms

Not specified in data; ensure submission includes standard bid terms and any ATC requirements

Delivery Schedule

Not specified; bids should prepare delivery/install timelines aligned to in-state service support

Penalties/Liquidated Damages

Not specified; bidders to infer penalties from general procurement terms and ATC

Bidder Eligibility

  • Not under liquidation or court receivership

  • Offer includes non-obsolete products with at least 7 years residual market life

  • Shelf life requirements: spare parts with 2 years shelf life and 1 year usable life at supply

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Repair and Overhauling Service - UTLILITY VAN DUAL CABIN; UTLILITY VAN DUAL CABIN; Yes; Buyer Premi

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SONITPUR, ASSAM

Posted: 30 September 2025
Closed: 7 October 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience proofs (contract copies with invoices or client execution certificates)

4

Financial statements (as applicable)

5

EMD/Security deposit documentation (if applicable)

6

Technical compliance certificates (if any)

7

OEM authorizations / service partner attestations (if required)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for the Bareilly IAF repair tender?

Bidders must submit GST registration, PAN, past experience proofs (contracts with invoices or client execution certificates), financial statements if requested, EMD documentation, and OEM authorizations or service attestations. The ATC requires dedicated in-state service office evidence and a toll-free support line with escalation details.

How to prove past experience for the IAF dual cabin repair tender in UP?

Provide contract copies with invoices, or client execution certificates, or third-party inspection release notes as proof. Acceptable formats include invoice-backed service records or client-signed execution certificates showing scope and contract value to verify capability in vehicle repair/overhaul.

What is the shelf life requirement for spare parts in this tender?

Spare parts must have a minimum of 2 years shelf life at the time of supply, with at least 1 year usable life remaining on delivery. This ensures product availability and operational readiness for critical fleet maintenance.

Is subcontracting allowed for the IAF repair contract in Bareilly?

Sub-contracting requires prior written consent from the buyer. Even with consent, the original seller remains jointly and severally liable for contract performance, ensuring accountability for all subcontracted actions.

What are the mandatory service support requirements for bidders?

Bidders must establish an in-state service office in Uttar Pradesh, provide a dedicated toll-free support number, and share an escalation matrix with contact numbers to ensure prompt issue resolution for fleet maintenance.

How is eligibility determined for non-liquidation bidders in this bid?

Bidders must upload an undertaking confirming they are not under liquidation, bankruptcy, or receivership. This verification helps ensure financial stability and reliable performance on long-term repair contracts.

What certifications or documents are essential for submission in this tender?

Ensure GST and PAN details are included, past experience proofs, OEM authorizations if applicable, and any technical compliance certificates. Upload all certificates requested in the ATC to prevent bid rejection.

When does the tender for repair and overhaul in Bareilly close?

Exact deadlines are not provided in the data. Bidders should monitor the portal for submission deadlines and ATC updates, and prepare a complete dossier including mandatory documents, service proof, and in-state office evidence in advance.

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