GEM

Indian Army Procurement Jaipur MacBook Air 13 M4 iPad Pro 11 M5 Smartphone Tender 2025

Bid Publish Date

10-Dec-2025, 7:31 pm

Bid End Date

31-Dec-2025, 8:00 pm

Location

JAIPUR , RAJASTHAN

Progress

Issue10-Dec-2025, 7:31 pm
AwardPending
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Quantity

10

Category

MacBook Air 13 M4

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for procurement of computing and smart devices including MacBook Air 13 M4, iPad Pro 11 M5, and smartphones for delivery at Jaipur, Rajasthan 302001. The tender outlines an option clause permitting up to 25% quantity variation at contract rates and an extended delivery window calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. Bidders must ensure GST invoicing via the GeM portal and provide an undertaking on bidder financial standing. Data Sheets must align with offered specifications and OEM authorization is required for installation/commissioning.

  • Organization: Indian Army
  • Location: Jaipur, Rajasthan
  • Product category: MacBook Air 13 M4, iPad Pro 11 M5, Smartphone
  • Delivery scope: flexible quantity under 25% option clause; extended delivery timing rules apply
  • Special conditions: GST portal GST invoice upload, End User Certificate as per buyer format

The procurement emphasizes timely installation by OEM-certified resources, requires data sheets, and restricts obsolescence with a 1-year residual market life expectation from OEMs. Unique clauses center on option-based delivery and mandatory data sheet validation.

Technical Specifications & Requirements

  • Product names: MacBook Air 13 M4, iPad Pro 11 M5, and smartphones

  • Documentation: Data Sheet uploaded with bid; must match product specifications

  • Installation/commissioning: to be performed by OEM or OEM-certified resource or OEM-authorised reseller

  • Data integrity: ensure no mismatch between offered specs and data sheet; mismatch may lead to bid rejection

  • End User Certificate: provided in Buyer’s format if requested

  • Invoicing: upload scanned GST invoice and GST portal payment screenshot on GeM

  • Data Sheet verification and OEM authorization are critical for bid acceptance

  • GST handling: bidder bears applicable GST; reimbursement as per actuals or prevailing rate, capped to quoted GST percentage

  • Post-award requirements: ensure timely delivery under the option clause and extended delivery rules

Terms, Conditions & Eligibility

  • EMD/financial standing: no liquidation or bankruptcy; bidder must upload an undertaking to this effect
  • GST and commercials: GST applicable per rate; GSTIN PAN data must be provided
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation data required
  • Non-obsolete criterion: products must have at least 1 year residual market life after bid; not end-of-life by OEM
  • Data Sheet matching: ensure technical parameters align with bid documents to avoid rejection
  • End User Certificate: provided in buyer format if requested by the buyer
  • Installation/Training: to be carried out by OEM or authorised entities; OEM authorization required for deployment
  • Additional terms: GST payment/reimbursement details as per applicable rules

Key Specifications

  • Product names: MacBook Air 13 M4, iPad Pro 11 M5, Smartphones

  • Delivery location: Jaipur, Rajasthan 302001

  • Option clause: up to 25% quantity variation at contract rates

  • Extended delivery time formula: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Data Sheet alignment required; mismatch -> potential bid rejection

  • Installation/commissioning by OEM/OEM-certified resource or OEM-authorised reseller

  • GST invoicing on GeM portal; GST payment confirmation required

Terms & Conditions

  • Option-based quantity variation up to 25% at contracted rates

  • GST invoice upload and GST portal payment screenshot required

  • OEM/OEM-certified installation and data sheet verification

Important Clauses

Payment Terms

GST invoicing via GeM; reimbursement per actuals or applicable rate, whichever is lower, capped to quoted GST%

Delivery Schedule

Delivery period commences from last date of original delivery order; extended period via option clause with min 30 days

Penalties/Liquidated Damages

Referenced in option clause; penalties may apply for delayed delivery as per contract terms

Bidder Eligibility

  • No liquidation or bankruptcy proceedings; acceptance of undertaking

  • Provision of OEM authorization for installation/commissioning

  • Data Sheet must match offered product specifications

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

OEM authorization document

6

Data Sheet of offered products

7

GST invoice scan and GST portal payment screenshot

8

End User Certificate (if requested in Buyer format)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for MacBook Air 13 M4 and iPad Pro 11 M5 tender in Jaipur?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and a data sheet matching the offered devices. Upload GST invoice and GST payment screenshot on GeM; ensure installation is by OEM-certified personnel and confirm the 25% quantity variation option at contract rates.

What documents are required for end-user certificate and installation terms?

If requested, End User Certificate must be provided in the Buyer’s format. Installation/commissioning must be performed by OEM or OEM-certified resources or authorized resellers, with OEM authorization accompanying the bid for deployment.

What is the delivery clause for quantity variation in this tender?

The purchaser may increase or decrease quantity up to 25% at contract rates. Extended delivery time formula applies, calculated as (additional quantity ÷ original quantity) times the original delivery period, with a minimum extension of 30 days.

What are the GST requirements and invoicing process for this procurement?

Bidders must upload scanned GST invoices and GST portal payment screenshots in GeM. GST reimbursement will follow actuals or applicable rates, whichever is lower, limited by the quoted GST percentage; bidder bears responsibility for applicable GST.

What eligibility criteria ensure bid acceptance for these devices?

Bidder must avoid liquidation or bankruptcy, provide a data sheet matching offered devices, submit OEM authorization for installation, and ensure product lifecycles remain at least 1 year post-bid; obsolete products are not eligible.

Which brands or OEMs are acceptable for installation and support?

Only OEM or OEM-certified resources or OEM-authorised resellers may perform installation, commissioning, configuration, and training; OEM authorization must accompany the bid to validate deployment capabilities.