GEM

Indian Air Force Procurement Tender for Bearings, Chains & Repair Components 2025 – IS 550/ISI Standards, India

Bid Publish Date

21-Nov-2025, 3:06 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

Location

NEW DELHI , DELHI

Progress

Issue21-Nov-2025, 3:06 pm
AwardPending
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Quantity

565

Category

big bearing for compactor

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported items with in-country after-sales support
  • • Option clause allows ±25% quantity adjustment during and after contract formation
  • • Turnover proof required for last 3 financial years; audited statements or CA certificate accepted
  • • Past experience demonstrated through contracts, execution certificates or client-approved documents
  • • Delivery timing restricted by original delivery period and extended timelines using the specified formula
  • • Labour charges and repair work components included in the scope alongside hardware items
  • • Eight-line item BoQ with undefined quantities in the provided data

Categories 4

WASTE CONTAINERS BEARING NUTS WORM GEAR LABOUR

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for multiple mechanical components and services including big bearings for compactors, small bearings for compactors, heavy-duty chain assemblies, bearing nuts and bolts, drive steering repair, chain gear lock and related labour charges. The procurement covers eight listed items with an indicative scope centered on critical airfield and maintenance hardware. The claimant organization emphasizes quantity adjustment up to 25% during contract execution, along with delivery timing linked to the original delivery period and extended window. Bidder experience and fiscal stability are key, with turnover and past-project proofs required. The emphasis on OEM/Authorized Seller of OEM for imported items anchors after-sales support within India. Although exact quantity, delivery timeline, and value are not disclosed, the terms indicate a tightly regulated supply chain for defense maintenance components, potentially demanding ISO/industry-standard compliance and robust service commitments.

Technical Specifications & Requirements

  • Organization: Indian Air Force (Department of Military Affairs) | Procurement focus: bearings (big/small for compactors), heavy-duty chain, bearing nuts/bolts, drive steering repair, chain gear lock, labour services
  • Key terms: option to increase/decrease quantity up to 25%; delivery period linked to original delivery date with extended calculation formula
  • Imported items: OEM or Authorized Seller must have registered Indian office for after-sales support
  • Financial criteria: minimum average annual turnover for the last 3 years as per bid documents; audited balance sheets or CA certificate required
  • Past experience: multiple proof formats accepted (contract copies with invoices, client execution certificates, third-party notes)
  • BOQ: 8 items listed; no unit quantities specified in the data provided
  • Quality/standards: specific standards are not disclosed in the provided data; bidders should anticipate compliance requirements from the final bid documents

Terms, Conditions & Eligibility

  • EMD/Deposit: not disclosed in supplied data; bidders must review T&Cs for exact amount and mode
  • Turnover requirement: minimum average turnover over the last 3 years; documented via audited statements or CA certificate
  • Delivery: delivery period tied to original order and extended period as per option clause; extended time formula included
  • OEM/Support: imported items require Indian office for after-sales service; certificate to this effect must be submitted
  • Past Experience: proof may be a combination of contract copies, invoices, client certificates or third-party notes
  • Documentation: bidders must submit turnover proof, OEM authorization where applicable, and relevant experience certificates
  • Penalty/Quality: not specified in the provided excerpt; bidders should expect standard procurement penalties per organization policy

Key Specifications

  • Product/service names: big bearings for compactor, small bearings for compactor, heavy-duty chain, bearing nut bolt, drive steering repair, chain gear lock, labour charges

  • Quantities: not disclosed in the provided data; 8 items in BoQ

  • Estimated value: not disclosed

  • Experience: minimum turnover over last 3 years; proof via audited statements or CA certificate

  • Standards/certifications: not specified in data; bidders should anticipate standard defense procurement compliance

Terms & Conditions

  • Quantity adjustment up to 25% and extended delivery timelines

  • OEM/Authorized Seller requirement for imported items with in-India after-sales support

  • Three-year turnover verification with audited statements or CA certificate

Important Clauses

Delivery Schedule

Delivery periods linked to the original delivery date; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

OEM/ Imported Products

Imported items must have an in-India registered office of the OEM or Authorized Dealer for after-sales service; certificate required

Turnover & Experience

Minimum average annual turnover over the last 3 years; proof via audited statements or CA certificate; past experience documents accepted in multiple formats

Bidder Eligibility

  • Must meet turnover criteria for last 3 financial years

  • Must provide OEM authorization for imported items

  • Must submit past experience proofs and financial documents during bid

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 big bearing for compactor big bearing for compactor 63 pieces adjt.afcao 15
2 small bearing for compactor small bearing for compactor 12 pieces adjt.afcao 15
3 heavy duty chain heavy duty chain 7 pieces adjt.afcao 15
4 bearing nut bolt bearing nut bolt 44 pieces adjt.afcao 15
5 drive stearing repair drive stearing repair 1 pieces adjt.afcao 15
6 cgain repair cgain repair 24 pieces adjt.afcao 15
7 labour charges labour charges 413 bodies adjt.afcao 15
7 chain grari lock chain grari lock 1 pieces adjt.afcao 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for the last 3 years or CA certificate indicating turnover

4

Past project experience proofs (contract copies, execution certificates, client notes)

5

OEM authorization/authorized seller certificate for imported items

6

Technical bid documents and any required compliance certificates

7

EDI/online bid submission receipts and EMD proof as applicable

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for bearings and repair components tender in India Air Force?

Bidders must submit turnover proof, GST, PAN, OEM authorizations for imported items, and past experience documents. Ensure compliance with option clauses, delivery timelines, and supporting certificates. Prepare technical bid with item names, quantities (as per final BoQ), and service terms to align with IAF procurement policies.

What documents are required for IAF bearings and repair tender in 2025?

Required documents include GST certificate, PAN, audited financials or CA certificate showing turnover, past project proof (contracts or client certificates), OEM authorization for imports, technical bid, and EMD proof if applicable. Ensure submission per T&C and maintain electronic bid receipt records.

What are the delivery terms for IAF compactors bearings procurement?

Delivery is guided by the original delivery period; option to extend with a calculated duration. If quantity increases, delivery time scales as (increase/original) × original period, with a minimum extension of 30 days. Prepare logistics plans accordingly.

What standards or certifications are expected for IAF repair components?

The tender data does not specify exact standards; bidders should anticipate applicable defense procurement compliance and seek ISI/ISO equivalents if referenced in final bid documents. Ensure components meet OEM specifications and provide certification attestations where required.

How is bidder turnover evaluated for IAF procurement?

Minimum average annual turnover for the last 3 years must be demonstrated via audited balance sheets or CA certificates. If the bidder is under 3 years old, turnover is calculated from completed years post-constitution, per the tender terms.

What is the role of OEM authorization in this tender?

For imported items, a valid OEM or Authorized Seller certificate showing India-registered office for after-sales service is mandatory. Include the certificate with the bid to prove ongoing support capability.

What is the importance of the 25% quantity option clause?

The purchaser may adjust quantity by ±25% at bid placement and subsequently during the contract. Ensure pricing remains valid for increased/decreased orders and plan for flexible production and supply chain arrangements.

What is the scope of labour charges in this procurement?

Labour charges are listed as a component of the procurement scope, indicating maintenance and repair services alongside hardware items. Include detailed labour rate cards and service-time commitments in the technical bid.