GEM

South Western Railway LED Luminaire for Floodlight Tender IS 10322 150W 230V IP66 2025

Bid Publish Date

04-Nov-2025, 10:50 am

Bid End Date

14-Nov-2025, 11:00 am

Bid Opening Date

14-Nov-2025, 11:30 am

Progress

Issue04-Nov-2025, 10:50 am
AwardPending
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Quantity

36

Bid Type

Single Packet Bid

Categories 1

LED LIGHT

Tender Overview

The South Western Railway invites bids for the supply of 150 W LED Luminaire for Flood Light (V2) designed to operate on 230 V AC, 50 Hz with IP66 ingress protection. Approved brands include Bajaj, Syska, Philips, Belno, Havells, Panasonic, Bentec, Standard, Crompton Greaves, Surya, Osram, Wipro, and C&S or equivalent. The scope is goods-only, with a 36-month warranty post-supply. Estimated value and EMD are not disclosed in the provided data, but the requirement emphasizes OEM/Dealer purchase proof and test certifications. A dedicated service centre in the consignee state and a toll-free support line are mandatory. This tender targets IS 10322 conformance and on-time service obligations to minimize downtime.

Technical Specifications & Requirements

  • Product: 150 Watts LED Luminaire for Flood Light, 230 Volts AC, 50 Hz, IP66.
  • Standards/Conformance: IS 10322 (Part 5/Section 5); IS 10322 series compliance is implied for floodlight luminaires.
  • Warranty: 36 months from date of supply; service rectification within 5 days of defect notification; penalties of 0.5% of unit price per week, up to 10% of contract value; penalties may be realized via PBG.
  • Delivery/Support: Functional Service Centre in each consignee state; establishment within 30 days of award; dedicated toll-free support line.
  • Brand/OEM options: Bajaj, Syska, Philips, Belno, Havells, Panasonic, Bentec, Standard, Crompton Greaves, Surya, Osram, Wipro, C&S or similar.
  • Testing/Acceptance: Proof of Purchase from OEM or dealer and necessary test certificates to accompany materials for acceptance.

Terms, Conditions & Eligibility

  • Scope: Supply of Goods only; no installation services.
  • Turnover: Minimum average annual turnover required for the last 3 financial years; documented via audited balance sheets or CA certificate.
  • Service & Support: On-site warranty or on-site service requirements; establishment of service centre within 30 days of award if not present.
  • Payment/Performance: Penalties apply for delayed service; PBG may be forfeited for sustained non-compliance.
  • Documentation: Proof of Purchase, test certificates, GST, PAN, and experience-related docs must be submitted with bid as per terms.

Key Specifications

  • Product/service names and categories: LED Luminaire for Flood Light (150W) for 230V AC, 50 Hz, IP66

  • Quantities/volumes: Not specified in available data

  • Estimated value/EMD: Not disclosed

  • Experience requirements: Not specified; turnover criteria outlined in terms

  • Quality/standards: IS 10322 (Part 5/Section 5) conformance implied

  • Delivery/installation: Service centre presence in each consignee state; 30-day establishment window

  • Warranty/AMC: 36-month warranty; 5-day service rectification; penalties up to 10% contract value; PBG implications

  • Brand/OEM: Bajaj, Syska, Philips, Belno, Havells, Panasonic, Bentec, Standard, Crompton Greaves, Surya, Osram, Wipro, C&S or similar

Terms & Conditions

  • EMD amount not disclosed in available data; bidders should verify exact amount in tender documents

  • Turnover criteria require 3-year average turnover with documentary proof

  • Service centre in each consignee state or commitment to establish within 30 days

  • 36-month warranty with 5-day rectification period and 0.5% weekly penalty up to 10%

  • On-site or carry-in warranty depending on product; PBG may be forfeited for non-compliance

  • Proof of Purchase from OEM/dealer and test certificates required for acceptance

Important Clauses

Payment Terms

Not specified in provided data; penalties linked to service delays may affect PBG

Delivery Schedule

Establish a Functional Service Centre within 30 days of award; delivery terms not explicitly stated

Penalties/Liquidated Damages

0.5% of unit price per week for each week of delay in service/rectification; cumulate up to 10% of total contract value

Bidder Eligibility

  • Minimum average annual turnover as specified for last 3 years with supporting audit/certificates

  • Functional Service Centre present in each consignee state or commitment to establish within 30 days

  • Proof of Purchase from OEM or authorized dealer and test certificates

  • Compliance with IS 10322 (Part 5/Section 5) and ability to supply 150W LED floodlight luminaire

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover

4

Proof of Purchase from OEM or authorized dealer

5

Test certificates for LED Luminaire

6

Evidence of functional Service Centre in the state of consignee (or commitment to establish within 30 days)

7

Details of toll-free service support number

8

Any IS 10322 conformity certificates or equivalent tests

9

Business and technical bid documents as required

Frequently Asked Questions

How to bid for LED floodlight tender in South Western Railway 2025

Bidders must submit GST, PAN, turnover evidence, OEM purchase proof, test certificates, and bid documents as per T&Cs. Ensure 36-month warranty, 30-day service centre setup, and 0.5% weekly penalty for defects up to 10% contract value. Confirm IS 10322 conformity and provide brand options from the listed manufacturers.

What documents are required for LED floodlight supply bid in SWR

Required documents include GST certificate, PAN card, audited turnover or CA certificate, OEM purchase proof, test certificates, proof of a functional service centre, and toll-free support details. Also attach IS 10322 conformance evidence and technical bid documents per conditions.

What standards apply to LED floodlight luminaires for SWR bidding

Tender requires conformance to IS 10322 (Part 5/Section 5) for LED floodlights; suppliers should provide product meeting 230V AC, 50 Hz operation, and IP66 ingress protection with a 150W rating. Brands listed include Bajaj, Philips, Havells, Wipro, Osram, and others.

When is service centre establishment required for SWR LED luminaire

If not present at bid time, the supplier must establish a functional service centre in the consignee state within 30 days of contract award. Payment is released after documentary evidence of the service centre is submitted and verified.

What is the warranty and penalty structure for LED floodlight supply

Warranty is 36 months from supply date. Defect rectification must occur within 5 days of notification; delays incur 0.5% unit price penalty weekly, up to a maximum of 10% of total contract value; sustained issues may lead to PBG forfeiture.

What OEM brands are acceptable for the LED floodlight tender

Acceptable brands include Bajaj, Syska, Philips, Belno, Havells, Panasonic, Bentec, Standard, Crompton Greaves, Surya, Osram, Wipro, C&S or similar—suppliers can demonstrate OEM purchase proof and relevant test certificates to support acceptance.

What evidence is required to prove turnover for eligibility

Submit the last three financial years' audited balance sheets or a CA certificate confirming average annual turnover. If jointly incorporated, calculate turnover considering the period after the date of constitution as described in terms.

What are the key eligibility criteria for LED floodlight tender

Eligibility requires 3-year turnover proof, capability to supply 150W LED floodlights, IS 10322 conformance, OEM/dealer purchase proof, service centre setup within 30 days, and a 36-month warranty with a defined service-rectification SLA.

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