GEM

Indian Institute Of Technology Haridwar Furniture Procurement Uttarakhand 2025: Tables, Benches, Almirah, Glass Partitions Tender

Bid Publish Date

05-Dec-2025, 5:05 pm

Bid End Date

26-Dec-2025, 6:00 pm

Location

HARIDWAR , UTTARAKHAND

Progress

Issue05-Dec-2025, 5:05 pm
AwardPending
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Quantity

19

Category

Table

Bid Type

Two Packet Bid

Key Highlights

  • • Furniture categories: Tables, Executive table, Centre conference table, Side wood stool, Bench style sofa, Glass/wood almirah, Sliding glass wood almirah, Half glass partition
  • • Option clause allows ±25% quantity adjustment at contract award and during currency
  • • Delivery period adjustments based on a defined formula with a 30-day minimum
  • • OEM/Manufacturer Authorization required for distributor-led bids
  • • Scope includes supply, installation, testing, commissioning and operator training
  • • Minimum turnover qualifiers for bidder and OEM over the last 3 financial years
  • • No explicit EMD amount provided in the data; refer to tender document
  • • Statutory clearances may be required as part of the scope

Categories 7

COMPUTER FURNITURE SOFA STOOL ALMIRAH PARTITIONS IRON ALMIRAH TRANSITION METALS

Tender Overview

Organization: Indian Institute Of Technology (IIT) Haridwar, Department Of Higher Education, located in HARIDWAR, UTTARAKHAND. Procuring a furniture pack including Tables, Executive tables, Centre conference tables, Side wood Stools, Benches, Glass/wood almirahs, Sliding glass partitions and related items (total 12 BOQ entries). The scope covers Supply, Installation, Testing, Commissioning of goods and Training of operators, with potential OEM involvement. A key differentiator is the buyer’s option clause enabling +/- 25% quantity adjustment at contract, with delivery time adjustments tied to original schedules. The tender includes a requirement for Manufacturer Authorization where applicable and standard turnover disclosures. This procurement targets campus infrastructure furniture, with flexible quantity and delivery terms.

Technical Specifications & Requirements

  • Scope of supply includes: Supply, Installation, Testing, Commissioning of furniture and Training of operators; may require statutory clearances if applicable.
  • Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid quantity at contract, and during the currency of the contract at contracted rates.
  • Delivery timeline: If option exercised, additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extension possible up to the original delivery period.
  • OEM/Manufacturer Authorization: Required with full OEM details when bidding via authorized distributors.
  • Turnover criteria: Bidder and OEM must meet minimum average annual turnover for last three years; evidence via audited statements or CA certification.
  • Scope synergy: Includes training and statutory clearances, if any, within the bid price.
  • No specific technical specs provided in the data; emphasis on supply/installation/commissioning workflow and compliance with standard procurement practices.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in the provided data; bidders must refer to bid document for exact value and payment mode.
  • Delivery & Installation: Scope includes supply, installation, testing, commissioning and operator training; delivery period aligned to original order schedule with option-driven extensions as outlined.
  • Manufacturer Authorization: If bidding via authorized distributor, provide OEM authorization with name, designation, address, email, and phone.
  • Financial Standing: Bidder and OEM must show minimum average annual turnover over the last three years; provide audited balance sheets or CA certificate.
  • Eligibility: Not in liquidation or receivership; undertake to the effect of non-bankruptcy status.
  • Documentation: Upload all required financials and certification documents with bid; scope includes statutory clearances if applicable.

Key Specifications

  • Product/service names: furniture set including tables, executive tables, conference tables, stools, benches, glass-wood almirahs, sliding glass partitions

  • Quantities: not disclosed; quantity flexibility ±25% per option clause

  • EMD/Estimated value: not disclosed in provided data

  • Experience: turnover criteria for bidder and OEM over last 3 years

  • Quality/compliance: OEM authorization required; statutory clearances if applicable

  • Delivery/installation: scope includes installation, testing, commissioning, operator training

Terms & Conditions

  • Option Clause allowing 25% quantity variation at contract and during currency

  • Scope includes supply, installation, testing, commissioning and operator training

  • OEM authorization required for distributor bids; turnover documentation mandatory

Important Clauses

Payment Terms

Not specified in data; refer to bid document for EMD amount, payment milestones and terms

Delivery Schedule

Delivery period calculated with base and extended periods; minimum 30 days for any extension; option-based time adjustments

Penalties/Liquidated Damages

Not specified in data; check tender for LD rates and performance bonds

Bidder Eligibility

  • Not in liquidation or court receivership

  • Demonstrate minimum average annual turnover over last 3 years

  • OEM authorization required for distributor bids

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Table Table 3 Ft x 2 Ft for computer 3 no anilgouri 30
2 Table Table 3 Ft x 2 Ft for official work 2 no anilgouri 30
3 Table Table 3 Ft x 2 Ft for sofa center 1 no anilgouri 30
4 Executive table Executive table 5 Ft x 2 Ft 6 Inch 1 no anilgouri 30
5 Executive table Executive table 5 Ft x 3 Ft 1 no anilgouri 30
6 Centre conference table Centre conference table 8 Ft x 3 Ft 1 no anilgouri 30
7 Side wood Stool Side wood Stool 2 Ft x 2 Ft 2 no anilgouri 30
8 Bench style Sofa Bench style Sofa 7 Ft x 2 Ft 1 no anilgouri 30
9 Bench style sofa Bench style sofa 11 Ft x 2 Ft 2 no anilgouri 30
10 Glass Iron almirah Glass-Iron almirah 2 no anilgouri 30
11 Sliding glass wood almirah Sliding glass wood almirah 1 no anilgouri 30
12 Half glass partition Half glass partition 5 Ft x 3 Ft 2 no anilgouri 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing turnover for last 3 years

4

OEM authorization/Manufacturer authorization with full contact details

5

Undertaking confirming not under liquidation or similar proceedings

6

Bid security/EMD document as per bid terms

7

Technical bid documents and compliance certificates (if any)

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for IIT Haridwar furniture tender 2025?

Bidders must submit a complete bid with GST, PAN, audited turnover documents, OEM authorization, and an undertaking of financial stability. Ensure compliance with the option clause, where quantity may vary by 25%, and provide evidence of turnover for last 3 years (audited or CA certificate).

What documents are required for furniture bid in Haridwar?

Required documents include GST registration, PAN, turnover certificates for last 3 years, OEM authorization, bid security/EMD, and technical bid documents. Manufacturer authorization is mandatory if bidding via authorized distributor; provide full OEM contact details.

What are the delivery terms for IIT Haridwar furniture bid?

Delivery timing follows the original delivery period; if quantity increases, extension equals (increased/original quantity) × original period, with a minimum of 30 days. The buyer may extend up to the original delivery period under the option clause.

Which standards or certifications are required for furniture supply?

The data specifies OEM authorization and turnover requirements; no explicit IS/ISO standards are listed. Bidders should ensure OEM credentials are verifiable and turnover evidence meets the three-year requirement.

What is the scope of supply for the IIT furniture tender?

Scope includes supply, installation, testing, commissioning of goods, and training of operators. Statutory clearances, if any, should be included within the bid price; ensure all components are installed and tested post-delivery.

What happens if quantity changes during contract period?

Quantity may be adjusted by up to ±25% at contract award and during the contract at contracted rates. Additional time is calculated using the provided formula, with a minimum extension of 30 days.

What turnover evidence is acceptable for eligibility?

Submit certified audited balance sheets for the last 3 years or a CA/Cost Accountant certificate detailing turnover. If the bidder is under 3 years old, turnover is calculated on completed financial years since incorporation.

Are training and statutory clearances part of the bid?

Yes. The scope explicitly includes operator training and any required statutory clearances within the bid price; bidders should plan for training sessions and ensure compliance with applicable regulations.