GEM

West Central Railway Toner Cartridges Tender 2025 OEM Only Ink Consumables for Printers - Indian Railways

Bid Publish Date

28-Nov-2025, 10:50 am

Bid End Date

17-Dec-2025, 5:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue28-Nov-2025, 10:50 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

17

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: West Central Railway, Indian Railways. Procurement: Toner Cartridges / Ink Cartridges / Consumables for Printers (OEM-only). Scope: Supply of Goods only; no BOQ items listed. Category: Printer consumables; OEM toners mandatory with no compatibility alternatives. Estimated Value/EMD: Not disclosed. Location: Not specified in data; tender is hosted under Indian Railways procurement channels. Unique differentiator: Explicit prohibition on compatible cartridges; OEM make is mandatory to ensure compatibility and warranty. Context: Aligns with railway back-office printing needs, ensuring genuine OEM performance and warranty terms. Important differentiator: strict OEM requirement reduces risk of substandard outputs and service claims.

Technical Specifications & Requirements

  • Product focus: Toner cartridges and related printer consumables.
  • Eligibility: Only OEM make Toner Cartridge is mandatory; Compatible Cartridge Not Allowed. This requires bidders to supply authentic OEM products only.
  • Delivery scope: Scope of supply is limited to the delivery of goods; installation or after-sales service scope not specified.
  • Standards/Compliance: No standards listed in data; bidders should anticipate standard OEM packaging and compatibility with specified printer models.
  • BOQ: No items currently listed; no quantity breakdown is provided.
  • Bidder position: Ensure ability to source genuine OEM cartridges in requested models/series, with compliant invoicing and packaging suitable for large administrative orders.

Terms, Conditions & Eligibility

  • EMD / security: Not disclosed in available data; verify during bid submission.
  • Payment terms: Not specified; bidders should confirm payment timeline in offer.
  • Delivery timelines: Not specified; clarify expected delivery windows in bid.
  • Documentation: Submit standard bidder documents (GST, PAN, experience, financials) per T&Cs; OEM authorization required.
  • Warranty/penalties: Not stated; bidders should seek clarity on warranty terms and potential penalties for non-compliance.
  • Other conditions: Only OEM toners allowed; no compatible cartridges accepted, which tightens supplier eligibility and brand alignment.

Key Specifications

    • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
    • OEM requirement: Only OEM make Toner Cartridge is Mandatory; Compatible Cartridge Not Allowed
    • Scope: Supply of Goods only (no installation/after-sales service stated)
    • BOQ status: No BOQ items available; no quantity details provided
    • Delivery/quality references: No specific model numbers or standards listed; rely on OEM compatibility with intended printers
    • Brand/OEM: Genuine OEM cartridges with manufacturer branding and warranty terms

Terms & Conditions

  • Key Term 1: OEM-only toner cartridge supply; compatible options prohibited

  • Key Term 2: Delivery of goods only; no installation or service scope stated

  • Key Term 3: Documentation requirements include GST, PAN, OEM authorization, and experience certificates

Important Clauses

Payment Terms

Not specified; bidders should seek explicit payment schedule and invoicing terms in response

Delivery Schedule

Not specified; bidders should request target delivery timelines and penalties for delays

Penalties/Liquidated Damages

Not specified; bidders should confirm LD terms for late deliveries or non-conforming goods

Bidder Eligibility

  • Must supply only OEM toner cartridges with authentic OEM authorization

  • Prohibition on compatible cartridges; bidders must demonstrate OEM supply capability

  • Experience in supplying printer consumables to large government entities

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar toner cartridge supply

4

Financial statements / turnover evidence

5

EMD submission proof (as applicable in tender terms)

6

Technical bid documents demonstrating OEM authorization

7

OEM authorization letter from cartridge manufacturer

8

Any product compliance certificates (if issued)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for OEM toner cartridges tender in West Central Railway 2025

Bidders must submit GST, PAN, experience certificates, financials, and OEM authorization. The tender requires OEM-only toner cartridges; compatible options are not allowed. Include technical compliance documents, EMD proof, and a bidder's compliance statement ensuring OEM sourcing and warranty terms. Delivery and payment terms to be clarified during submission.

What documents are required for OEM toner cartridge tender in Indian Railways

Required documents include GST registration, PAN, company profile, financial statements, experience certificates for similar supply, OEM authorization letter, and technical bid. An EMD submission proof and manufacturer authorization are essential to demonstrate OEM compliance and eligibility for the goods-only supply contract.

What are the technical specifications for OEM toner cartridges in this bid

Technical scope focuses on OEM toner cartridges for printers; no specific model numbers are listed. Bidders must confirm compatibility with the railway's printer fleet and provide OEM packaging, warranty, and genuine product indicators. Ensure cartridges meet standard OEM performance benchmarks for print quality and yield.

When is the delivery deadline for toner cartridges to West Central Railway

Delivery deadline details are not provided in the data. Bidders should seek explicit delivery timelines in the tender clarification and propose feasible lead times aligned with railway procurement schedules, including milestone-based delivery if applicable.

What is the EMD requirement for the OEM toner cartridge bid

EMD details are not disclosed here. During bid response, confirm the exact EMD amount or percentage, accepted payment method, and whether EMD can be exempt for certain bidders per government norms; attach proof of EMD payment in the bidding package.

How to ensure OEM authorization for toner cartridges in this tender

Obtain an official OEM authorization letter from the cartridge manufacturer, listing the bidder as an authorized distributor or supplier. Include product catalog, warranty terms, and model compatibility confirmation with railway printers. This authorization is critical to meet the OEM-only requirement.

What are the payment terms for the West Central Railway toner cartridge supply

Payment terms are not specified in the data. Seek confirmation on payment timeline (e.g., 30 days after delivery) and invoicing requirements. Ensure the bid includes a clear billing schedule, delivery acceptance criteria, and compliance with railway procurement payment processes.

What documents demonstrate eligibility for OEM toner cartridges tender in 2025

Eligibility is demonstrated by OEM authorization, manufacturer-issued product certifications, experience in government/commercial supply of printer consumables, and financial stability. Include GST, PAN, company registration, turnover proof, and prior order completion certificates for similar OEM cartridge supplies.

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