GEM

Mahanadi Coalfields Limited Bus Hiring Tender Angul Odisha 51+ Seater 116KM 2025

Bid Publish Date

15-Nov-2025, 1:27 pm

Bid End Date

01-Dec-2025, 2:00 pm

Bid Opening Date

01-Dec-2025, 2:30 pm

EMD

₹1,14,100

Value

₹91,26,276

Location

ANGUL , ODISHA

Progress

Issue15-Nov-2025, 1:27 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mahanadi Coalfields Limited procurement for short-term bus hiring
  • • Angul, Odisha 116KM routes for 51+ seater buses
  • • EMD ₹114100; estimated contract value ₹9,126,276
  • • Variation rights up to 25% in quantity/duration before and after award
  • • Mandatory sub-contracting/assignment restrictions with buyer consent
  • • MSE purchase preference with manufacturer/service provider criteria
  • • Dedicated service support line required for bidders/OEMs
  • • DD-based EMD payment to MCL Bharatpur Area, Talcher; hardcopy submission within 5 days
  • • Salary/wages paid by service provider with statutory PF/ESIC documentation

Tender Overview

Mahanadi Coalfields Limited (Coal India Limited) invites bids for a short-term bus hiring service covering 51 seater or larger vehicles for outstation/school bus use on a 116KM route from Angul, Odisha. Estimated contract value is ₹9,126,276 with an EMD of ₹114,100. The award may include a +/- 25% variation in contract quantity or duration up to issuance and post-issuance. Bidders should be prepared to comply with purchase preference for MSEs, provided they meet service and manufacturer criteria. A dedicated service-support line is expected from bidders or OEMs. Sub-contracting and assignment require prior written consent. The employer requires salary disbursement by the service provider to deployed staff with statutory compliance proof.

This notice emphasizes compliance, financial prudence, and responsible staffing, with emphasis on service continuity and adherence to documentation. The absence of a BOQ suggests a combined or unit-based evaluation, potentially prioritizing vehicle availability, driver qualifications, and maintenance capability. The contract also allows revised terms at the buyer’s discretion prior to award while binding the bidder to accept revised quantities or durations.

Technical Specifications & Requirements

  • Vehicle category: bus, 51 seater or more, outstation/school transport
  • Route/usage: 116KM context, Angul, Odisha
  • Estimated contract value: ₹9,126,276; EMD: ₹114,100
  • Variation rights: up to 25% change in quantity or duration
  • Payment & payroll: service provider to pay salaries first with statutory docs, then claim from buyer
  • Tender compliance: bidders must upload all required certificates and documents; specific terms in ATC/Corrigendum
  • EMD/PBG: options include Demand Draft to MCL Bharatpur Area, Talcher; hardcopy submission within 5 days
  • Purchase preference: MSEs eligible if manufacturer/service provider of offered service
  • Service support: dedicated toll-free number required
  • No BOQ items listed; scope likely driver/maintenance and vehicle provisioning with compliance

Terms, Conditions & Eligibility

  • EMD: ₹114,100 (mode: Demand Draft or online; DD payable to MCL BHARATPUR AREA, TALCHER)
  • Variation clause: contract quantity/duration may vary up to 25%; bidder must accept
  • Sub-contracting/assignment: prohibited without prior written consent; liability remains with the original bidder
  • MSE purchase preference: available if bidder is manufacturer/service provider of offered goods/services; matching L1 price within 15% margin may be allowed
  • Salary/wages payment rule: service provider pays staff first; furnishes PF, ESIC, and bank statements when claiming
  • Documentation: GST, PAN, experience certificates, financial statements, technical compliance certificates, OEM authorizations required per terms
  • Payment terms: payment mechanics specified in terms; ensure documentation aligns with statutory compliance
  • Delivery/implementation: no explicit delivery date provided; terms require adherence to contract conditions and schedule
  • Penalties: LD/penalties not explicitly listed; ensure compliance with contract terms and condition penalties
  • Warranty/AMC: not explicitly stated; bidders should seek clarification if required

Key Specifications

  • Bus category: 51 seater or more, school/outstation transport

  • Route length: 116KM per day on assigned corridor

  • EMD: ₹114,100; value suggests multiple vehicles or a single large lot

  • MSE preference eligibility for manufacturers/service providers

  • Payroll/PSU compliance: staff wages paid by service provider with PF/ESIC docs

  • Service-support: dedicated toll-free number required

Terms & Conditions

  • 25% contract variation rights before/after award

  • Must obtain written consent for assignment or subcontracting

  • MSE purchase preference applicable with proper documentation

  • Payment to staff prior to buyer reimbursement with statutory proofs

  • DD-based EMD submission to MCL Bharatpur Area, Talcher; hardcopy within 5 days

Important Clauses

Payment Terms

Service provider pays staff salaries upfront with PF/ESIC docs; reimbursement from buyer upon submission of statutory proofs

Delivery Schedule

No explicit delivery date; contract terms allow 25% variation; adherence to issued schedule after award

Penalties/Liquidated Damages

Penalties not explicitly defined; bidders should confirm LD terms in final contract

Bidder Eligibility

  • Demonstrated capacity to operate 51+ seater buses for short-term contracts in India

  • Manufacturer/service provider of offered bus/hiring service with valid GST and PAN

  • Financial stability evidenced by audited statements and able to furnish EMD via DD or online

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar bus/hiring services

4

Financial statements (latest)

5

EMD submission proof (DD or online payment receipt)

6

Technical bid/compliance certificates

7

OEM authorization (if acting as service provider for specific brands)

8

Proof of service-support mechanism (dedicated toll-free number)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for bus hiring tender in Angul Odisha 2025?

Bidders must register, submit GST and PAN, provide experience certificates, and attach EMD ₹114,100 via DD to MCL Bharatpur Area. Include technical compliance and OEM authorizations; ensure payroll documentation for staff and dedicated service-support contact. Follow tender terms for variation up to 25% and MSE purchase preference if applicable.

What documents are required for Mahanadi Coalfields bus tender 2025?

Submit GST certificate, PAN, experience certificates for similar contracts, financial statements, EMD proof (DD or online), technical compliance certificates, OEM authorizations, and evidence of service-support capability (toll-free number). Ensure all docs match ATC guidance and Corrigendum, if any.

Which standards or certifications are required for bus hiring tender Angul?

Buyers may require IS standards and vehicle safety compliance; ensure buses meet standard qualifications for school/outstation use and that service provider provides statutory payroll documentation (PF/ESIC). Verify any ISI/ISO certifications specified during final contract issuance.

What is the EMD amount and payment method for this bus tender?

EMD is ₹114,100 payable via Demand Draft in favor of MCL Bharatpur Area, Talcher or online as specified; scanned DD proof must accompany bid; hardcopy must reach buyer within 5 days of bid end date.

When is the variation allowed in contract quantity for this tender?

The buyer may alter contract quantity or duration by up to 25% at contract issue and post-issue; bidders must accept revised quantity or duration without dispute, ensuring readiness to supply or adjust fleet accordingly.

What is the location and route scope for the Angul bus tender 2025?

Tender scope covers bus hiring for Angul district, Odisha, on a 116KM route; vehicles must be 51 seater or larger and capable of short-term outstation/school transport operations, with payroll and statutory compliance by the service provider.

What are the payment terms for salaries under this bus contract 2025?

The service provider must pay salaries to deployed staff first, with PF/ESIC documentation, and then claim payment from the buyer after furnishing statutory documents and bank statements proving wage disbursement.

What is the MSE purchase preference criteria for this bus tender?

MSEs can obtain preference if they are manufacturers or service providers of the offered goods/services; if L1 is not MSE, an MSE can match within 15% margin and be awarded percentage-based contract value up to 100% of total value.