GEM

Indian Navy Detailed Design Drawings Tender - Department Of Military Affairs, India 2025

Bid Publish Date

21-Nov-2025, 2:09 pm

Bid End Date

12-Dec-2025, 3:00 pm

Progress

Issue21-Nov-2025, 2:09 pm
AwardPending
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Quantity

421

Category

EC3364B-BF-0546-A1-115-3

Bid Type

Two Packet Bid

Key Highlights

  • • Specific requirement for Detailed Design Drawings submission within 21 days of award, with 15 days for Buyer approval or modification list
  • • 50% quantity variation permission under the option clause, with proportional delivery extension rules
  • • Data Sheet upload and exact parameter matching with product offerings to prevent bid rejection
  • • Mandatory non-obsolescence clause: items must have at least 2 years residual market life
  • • GST handling: bidder responsible for GST; reimbursement cap tied to actuals or lower of applicable rate
  • • End User Certificate to be provided in Buyer’s standard format
  • • Vendor Code creation documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate

Categories 14

BUTTERFLY LUG PATTERN VALVES EXHAUST SYSTEM FLUID MECHANICS EQUIPMENT SLIDER VALVES AIR CYLINDERS VALVE BEARING HOLDERS FLANGE MISCELLANEOUS VALVE BOLSTER LINER RING WATER TRANSMISSION FLOW REGULATOR VALVES

Tender Overview

Organization: Indian Navy, Department Of Military Affairs. Procuring a product/service related to the Detailed Design Drawings process, with post-award approval requirements. Key milestones include submission of Detailed Design Drawings within 21 days of award, and a Buyer response window of 15 days for approval or modification list. The tender contains an option clause allowing a 50% quantity variation at contract award and during the currency of the contract, with delivery timelines linked to the base delivery period. Scope emphasizes alignment with approved drawings and market-life viability of offered items. Unique aspects include the need for Data Sheet verification and End User Certificate handling per Buyer format. The opportunity targets bidders capable of rapid design iteration and strict documentation control, with emphasis on non-obsolescence and post-award design conformity.

Technical Specifications & Requirements

  • Data Sheet of the product(s) to be uploaded for bid evaluation, with exact parameter matching to offered specifications
  • Submission within 21 days of award for Detailed Design Drawings; potential modification list within 15 days if drawings are not approved
  • Notional requirement to avoid obsolescence: offered items must have at least 2 years residual market life and not be end-of-life at OEM
  • GST compliance: bidder to determine GST; reimbursement as actual or at applicable rate, whichever is lower, up to quoted GST percentage
  • Vendor Code Creation documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • End User Certificate to be issued in Buyer’s standard format upon request
  • Option Clause permits quantity changes up to 50% during or after award, with delivery adjustments calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days

Terms, Conditions & Eligibility

  • Post-award Drawings: submission within 21 days; Buyer response with approval or modification list within 15 days; supply must follow approved drawings; delay may reset delivery period with no LD
  • Financial standing: bidder must not be under liquidation or bankruptcy; an undertaking to this effect is required
  • Product lifecycle: bid only for items not obsolete with at least 2 years remaining market life
  • GST disclaimers: bidder bears GST, reimbursement tied to actuals or applicable rate, within quoted GST
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; data sheets must match technical parameters
  • End User Certificate: provided on Buyer’s standard format
  • Delivery timeline: governed by original delivery period; extended delivery time may apply per option clause

Key Specifications

  • Detailed Design Drawings submission within 21 days

  • Buyer approval or modification list within 15 days

  • Data Sheet upload with exact parameter matching

  • Offered items must have at least 2 years residual market life

  • GST reimbursement terms tied to actuals or lower of quoted rate

  • End User Certificate in Buyer format

  • Option clause allowing up to 50% quantity variation with proportional delivery adjustments

Terms & Conditions

  • Post-award Detailed Design Drawings approval window: 21 days with 15-day modification response

  • 50% quantity option during/after contract with corresponding delivery time adjustments

  • Non-obsolescence requirement: minimum 2 years market life for bid items

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or applicable rate, whichever is lower, up to quoted GST%

Delivery Schedule

Delivery period may be reset without LD if drawing approval is delayed by Buyer; additional time determined by option clause formula

Penalties/Liquidated Damages

No LD specified in drawing delay scenario; delivery timeline adjustments occur per Buyer approvals and option clause

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Ability to upload Data Sheet with exact parameters

  • Capability to provide End User Certificate in Buyer format

  • Compliance with non-obsolescence and market-life requirements

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 EC3364B-BF-0546-A1-115-3 RUBBER LINER 7 no cwh_sss_sh09 180
2 EC3364B-BF-0546-A1-116-R1-3 RUBBER LINER NO 1, O RING NO 2, 1 SET 7 no cwh_sss_sh09 180
3 EC3364B-BF-0546-A1-117-3 RUBBER LINER 23 no cwh_sss_sh09 180
4 EC3364B-BF-0546-A1-118R 200NB FULL BORE BUTTERFLY VALVE 6 no cwh_sss_sh09 180
5 EC3364B-BF-07010-A1-053 100MM DOUBLE FLANGE TYPE BUTTERFLY VALVE 35 no cwh_sss_sh09 180
6 EC3364B-BF-07010-A1-054 125MM DOUBLE FLANGE TYPE BUTTERFLY VALVE 20 no cwh_sss_sh09 180
7 EC3364B-BF-07010-A1-055 150MM DOUBLE FLANGE TYPE BUTTERFLY VALVE 153 no cwh_sss_sh09 180
8 EC6000B-2508A-38-FC FUSE CARRIER SIZE 2 79 no cwh_sss_sh09 180
9 EC3364B-BF-0546-A1-116R2 125NB FULL BORE BUTTERFLY VALVE 4 no cwh_sss_sh09 180
10 EC3364B-BF-0546-A1-118-3 RUBBER LINER 27 no cwh_sss_sh09 180
11 EC3364B-BF-07010-A1-056 200MM DOUBLE FLANGE TYPE BUTTERFLY VALVE 60 no cwh_sss_sh09 180

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST certificate documentation (where applicable)

6

Data Sheet of offered product(s)

7

End User Certificate (Buyer format upon request)

8

Documentation confirming non-liquidation/financial solvency status

Frequently Asked Questions

How to bid for Detailed Design Drawings tender in Indian Navy 2025

Bidders must submit Detailed Design Drawings within 21 days of award and await a 15-day approval cycle. Upload the product Data Sheet, ensure non-obsolescence (2-year life), and include PAN/GST/ETC. The bid requires End User Certificate in the Buyer format and EFT mandate. Ensure item is not end-of-life and aligns with approved drawings to avoid rejection.

What documents are required for Indian Navy Detailed Drawings bid

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheet of offered product. Include End User Certificate on Buyer format if requested. Provide GST details and non-obsolescence proof with 2-year residual market life. Ensure data sheet matches actual product specifications for bid validation.

What are the drawing approval timelines for this tender in India

Submit Detailed Design Drawings within 21 days of award. Buyer returns approval or a list of modifications within 15 days. If delayed by Buyer, the delivery period is adjusted with no LD, and re-baselining occurs based on approved drawings.

What is the 50% quantity option in this Indian Navy tender

Purchaser may increase or decrease order quantity up to 50% at contract placement or during currency. Delivery schedule adjusts using (additional/original) × original delivery period, with a minimum extension of 30 days unless original period exceeds 30 days.

How is GST handled for this Navy procurement bid

Bidders determine GST; reimbursement is based on actuals or the applicable rate, whichever is lower, limited to the quoted GST %. Ensure GSTIN validity and filing accuracy to avoid discrepancies in reimbursement.

What standards or certifications are required for this Navy bid

The tender requires Data Sheet alignment with offered parameters and End User Certificate in Buyer format. While specific standards aren’t listed, ensure non-obsolescence (2 years residual market life) and compliance with ISI/ISO where applicable per product type, and provide OEM data sheets.

When is the delivery timeline governed in this tender

Delivery is based on the original delivery period; if drawings approval is delayed, the period is reset. Extended delivery time due to the option clause is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What is the impact of not submitting Data Sheets

Not submitting Data Sheets risks bid rejection due to mismatch between technical parameters and offered product. Upload exact parameter data, ensure it aligns with the product’s technical specifications to pass bid scrutiny and enable streamlined evaluation.

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