GEM

Indian Army Recruits Master Data Sheet Form Printing & Flex Banner Tender 2025 – Primary Medical Examination, Security Pass Materials

Bid Publish Date

27-Nov-2025, 11:03 am

Bid End Date

08-Dec-2025, 9:00 am

Location

BUDGAM , JAMMU AND KASHMIR

Progress

Issue27-Nov-2025, 11:03 am
AwardPending
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Quantity

28159

Category

Recruits Master Data Sheet Form

Bid Type

Two Packet Bid

Categories 5

BANNERS INDUCTION MOTORS ROLL MILL LANYARD SAFETY TOOL

Tender Overview

The Indian Army, under the Department Of Military Affairs, seeks printing and display materials including Recruits Master Data Sheet Form, Primary Medical Examination Form, Medical Review Certificate, Run Slip, Security Pass, Security Pass Holder Lanyard, and Flex Banners (10 x 8, 10 x 12, 3 x 4). The procurement spans multiple item formats with a total of 9 BOQ entries though exact quantities are not disclosed. The purchasing terms include an option clause allowing up to a 25% quantity variation at contract award and during the currency of the contract at contracted rates. Sample collection and quality of printing are emphasized by the BN HQ requirements, ensuring sizing accuracy and paper quality prior to final printing. Location and precise delivery details are not specified in the data provided, making early clarification essential for bidders. The tender demands adherence to the organization’s ATC clauses and pre-sample finalization; samples must mirror the provided formats and final printing will occur after sample approval. This opportunity requires readiness for on-time delivery, sample-based quality control, and strict adherence to BN HQ sampling processes.

Key Specifications

    • Product names: Recruits Master Data Sheet Form, Primary Medical Examination Form, Medical Review Certificate, Run Slip, Security Pass, Security Pass Holder Lanyard, Flex Banner 10 x 8, Flex Banner 10 x 12, Flex Banner 3 x 4
    • Quantities: 9 BOQ items with undisclosed exact quantities; anticipate itemized quantities to be provided during final invitation
    • Quality: Printing on good quality paper; exact paper grade TBD by BN HQ; sizing must match provided samples
    • Sample process: Collect sample from BN HQ prior to bid opening; final printing after sample approval by BN branch
    • Delivery: Option for quantity increase up to 25%; minimum delivery extension 30 days; schedule tied to original delivery order

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contract award and during contract execution

  • Sample collection and pre-approval required from BN HQ before final printing

  • Printing must use good quality paper and exact sizing per sample; BN HQ finalization needed

Important Clauses

Payment Terms

Not specified in data; bidders should confirm payment terms from official ATC

Delivery Schedule

Delivery period linked to last date of original delivery order; extended period calculated with (Increase/Original) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified; verify penalty provisions within ATC terms and conditions

Bidder Eligibility

  • Experience with government printing/branding projects, preferably for security-related items

  • Financial stability to handle up to 25% quantity variation price-wise

  • Capability to collect and approve samples from BN HQ prior to full-scale printing

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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Recruits Master Data Sheet Form Recruits Master Data Sheet Form 3,500 nos terriers2@162team 15
2 Primary Medical Examination Form Primary Medical Examination Form 9,000 nos terriers2@162team 15
3 Medical Review Certificate Medical Review Certificate 10,000 nos terriers2@162team 15
4 Run Slip Run Slip 5,000 nos terriers2@162team 15
5 Security Pass Security Pass 400 nos terriers2@162team 15
6 Security Pass Holder Lanyard Security Pass Holder Lanyard 250 nos terriers2@162team 15
7 Flex Banner 10 x 8 Flex Banner 10 x 8 1 nos terriers2@162team 20
8 Flex Banner 10 x 12 Flex Banner 10 x 12 1 nos terriers2@162team 20
9 Flex Banner 3 x 4 Flex Bnner 3 x 4 7 nos terriers2@162team 20

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar printing/branding projects

4

Financial Statements or Solvency Certificate

5

EMD/Security Deposit as per official terms

6

Technical Bid Documentation confirming format and paper quality

7

OEM Authorizations (if required for branded items like security passes)

8

Sample proofs or prior printing quality certificates (if available)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army printing tender 2025 in India

Bidders should register on the GEM portal, submit a technical bid with sample conformity proofs, and provide GST, PAN, and financial documents. EMD details must be confirmed from ATC. Ensure sample collection from BN HQ and adherence to BN HQ sizing and paper quality requirements.

What documents are required for Army printing tender participation

Submit GST certificate, PAN, experience certificates for printing projects, financial statements, EMD, technical bid for format and paper quality, OEM authorizations if applying for branded items, and any BN HQ sample proofs requested in ATC.

What are the sample collection requirements for Army printing

Samples must be collected from BN HQ, 162 Inf Bn (TA) JAK LI, and printed proofs must be approved by the concerned branch before final printing. Ensure paper quality and sizing match the provided samples to avoid rejection during bid evaluation.

What is the quantity variation clause in Army printing tenders

The purchaser may increase or decrease quantity up to 25% at contract award and during the currency of the contract at contracted rates. Delivery time adjusts using a formula, with a minimum 30-day extension when required.

What are the delivery time implications for the Army printing order

Delivery begins from the last date of the original delivery order. Extended delivery calculations follow the option clause, with a minimum 30 days extension; final delivery schedule depends on BN HQ approvals and sample finalization timelines.

What standards or quality checks apply to Army banners printing

Printing must be on good quality paper with proper sizing as per samples. BN HQ finalizes sample formats; ensure banners are produced to exact dimensions (10 x 8, 10 x 12, 3 x 4) and color accuracy per approved proofs.

How to verify EMD and payment terms for Army printing bid

EMD amount and payment terms are not detailed in the provided data; bidders must consult the official ATC for exact EMD amount, payment milestones, and anticipated release timelines after contract award.

What is the scope of items in the Army tender for 2025

Scope includes 9 BOQ items covering data forms, medical forms, run slips, security passes, lanyards, and multiple flex banners. Exact quantities are not disclosed; bidders should request itemized quantities during clarification rounds.