GEM

Directorate Of Collegiate Education Gel Documentation System Tender Thrissur Kerala ISO 9001 Compliant 2025

Bid Publish Date

20-Nov-2025, 3:55 pm

Bid End Date

05-Dec-2025, 4:00 pm

Bid Opening Date

05-Dec-2025, 4:30 pm

Location

THRISSUR , KERALA

Progress

Issue20-Nov-2025, 3:55 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller with India-based registered office for after-sales service
  • • ISO 9001 certification required for bidder or OEM
  • • Minimum 1-year warranty and 2-year AMC
  • • Kerala-based service center mandatory
  • • Delivery to St. Joseph's College Autonomous, Irinjalakuda, Thrissur
  • • Scope includes Supply, Installation, Testing & Commissioning
  • • Quantity flex: ±25% during contract and currency
  • • ATC-compliant certificates mandatory for bid acceptance

Categories 1

GEL DOCUMENTATION SYSTEMS

Tender Overview

The opportunity is issued by the Directorate Of Collegiate Education under the Higher Education Department Kerala for a Gel Documentation System in Thrissur, Kerala (679105). The bid covers the complete scale of supply, installation, testing and commissioning, with delivery to St. Joseph's College Autonomous, Irinjalakuda, Thrissur District. Key commercial terms include a flexible quantity option of up to 25% increase or decrease at contracted rates, and a delivery timeline linked to the original order. The tender requires the OEM or authorized seller to have an in-India registered office for after-sales support. A minimum one-year warranty and a two-year AMC are mandated, alongside a Kerala service center requirement. The procurement mandates ISO 9001 certification for the bidder or the offered product’s OEM. The scope emphasizes supply, installation, testing and commissioning, with prices inclusive of all components as per the ATC clauses. This tender omits BOQ items, indicating a potentially broad or equipment-only scope, and enforces compliance with the ATC terms and existing supplier capabilities. Unique factors include the mandated local service presence and extended warranty/AMC structure, which shape post-award support and lifecycle costs.

Technical Specifications & Requirements

  • Product: Gel Documentation System (Q2 category) with installation and commissioning.
  • Delivery location: St. Joseph's College Autonomous, Irinjalakuda, Thrissur.
  • Warranty/AMC: Minimum 1-year warranty + 2-year AMC.
  • Standards: ISO 9001 certification required for bidder or OEM; OEM/Authorized Seller must have India-based registered office for after-sales support.
  • Service/Support: Registered service center in Kerala; on-site installation included in scope.
  • Option Clause: Quantity may vary by ±25% during contract and currency terms.
  • ATC Compliance: Bid must upload all required certificates; non-compliance risks rejection.
  • Delivery timing: Based on original delivery period; extended time formula applies if options exercised.
  • Financials: Turnover criteria specified in bid document; provide audited statements or CA certificate.

Terms, Conditions & Eligibility

  • EMD/Financials: Turnover verification for last three years; audited statements or CA certificate to be uploaded.
  • Delivery: Installation and commissioning at the specified Kerala address; delivery period linked to original order date.
  • Documentation: Mandatory certificates uploaded per ATC; GST/PAN/experience proofs likely required as part of eligibility.
  • OEM/CSC: Imported products require Indian-based OEM/Authorized Seller for after-sales support.
  • Warranty & AMC: At least 1-year warranty with 2-year AMC; service center must operate in Kerala.
  • Contract scope: Supply, installation, testing and commissioning included in bid price.
  • Validity: Terms indicate ATC adherence; bidders must quote per ATC specification.

Key Specifications

  • Gel Documentation System (Q2) with complete installation and commissioning

  • Delivery location: St. Joseph's College Autonomous, Irinjalakuda, Thrissur

  • Warranty: minimum 1 year; AMC: 2 years

  • ISO 9001 certified bidder or OEM

  • In-country after-sales support via registered office in India

  • Kerala-based service center required

  • Option to adjust quantity up to 25% during contract

Terms & Conditions

  • EMD not explicitly stated; turnover evidence required (audited or CA certificate)

  • Delivery/installation to Kerala; on-site commissioning included

  • Warranty and AMC obligations with local service center

  • ISO 9001 certification mandatory for bidder or OEM

Important Clauses

Delivery & Option Clause

Delivery period extends from last date of original delivery order; quantity can vary ±25% with proportional time and minimum 30 days; extended period may be allowed.

OEM & After-Sales

Imported products require Indian-based OEM or Authorized Seller with registered office to provide after-sales service.

Warranty & AMC

Minimum 1-year warranty and 2-year AMC; bidder must offer ongoing service presence in Kerala.

Bidder Eligibility

  • ISO 9001 certification either for bidder or OEM

  • Registered service center in Kerala

  • Turnover evidence for last 3 years as per bid document

  • Experience in supplying Gel Documentation Systems or similar laboratory equipment

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate showing turnover

4

ISO 9001 certification (bidder or OEM)

5

OEM authorization certificate (if not direct bidder)

6

Proof of Indian registered office for after-sales support

7

Experience certificates for similar Gel Documentation System supply

8

Technical compliance certificates as per ATC

9

Delivery/installation certificates and warranty documentation

10

Any other certificates requested in ATC or Corrigendum

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Gel Documentation System tender in Thrissur Kerala 2025

Bidders must verify ATC requirements and upload ISO 9001 certification, GST, PAN, and turnover proofs. Ensure an Indian-based OEM or Authorized Seller is listed for after-sales service. Include installation, testing, and commissioning quotes, and provide Kerala service center details to fulfill eligibility.

What documents are required for gel documentation procurement in Kerala

Submit GST certificate, PAN, three-year turnover evidence (audited statements or CA certificate), ISO 9001 certificate, OEM authorization if applicable, Kerala service center proof, and installation/commissioning certificates. Ensure certificates satisfy ATC and Corrigendum conditions for acceptance.

What are the warranty and AMC requirements for this gel doc tender

Offer a minimum 1-year warranty and a 2-year AMC. Demonstrate Kerala service center capability; include detailed maintenance terms, response times, and coverage scope within the AMC agreement to meet bidder eligibility.

What is the delivery location for gel documentation equipment in Kerala

Delivery must be to St. Joseph's College Autonomous, Irinjalakuda, Thrissur District, Kerala 680121. Installation and commissioning are included in scope; ensure local support aligns with this delivery address and schedule.

What standards must the gel documentation bidder meet in Kerala

Bidder or OEM must hold ISO 9001 certification; OEM must have an India-based registered office for after-sales support. A Kerala-based service center is mandatory to ensure timely service and maintenance during the AMC period.

How can quantity variation affect delivery for this tender

Up to ±25% quantity variation is allowed at contracted rates. Additional delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and may extend within original delivery period.

What is required to prove bidder turnover for eligibility in Kerala

Submit certified Audited Balance Sheets for the last three financial years or a CA/Cost Accountant certificate indicating turnover. If the bidder is <3 years old, use completed years after incorporation to calculate average turnover as per bid document.

What is the scope of supply for this gel documentation project

Scope includes Supply, Installation, Testing and Commissioning of the Gel Documentation System, with the price inclusive of all components and on-site work as per ATC; installation to be performed at the Kerala location with warranty and AMC terms applying post-installation.