GEM

IOCL Panipat Refinery Transformer Maintenance ARC Tender 2025 Panipat Haryana ARC for Transformers 2025

Bid Publish Date

25-Nov-2025, 8:35 am

Bid End Date

08-Dec-2025, 2:00 pm

EMD

₹34,000

Value

₹2,25,75,208

Location

PANIPAT , HARYANA

Progress

Issue25-Nov-2025, 8:35 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact organization: Indian Oil Corporation Limited (IOCL) Panipat Refinery
  • • Product/Service: ARC maintenance for transformers at Panipat Refinery (PX PTA and Panipat Naphtha Cracker)
  • • Estimated contract value: ₹22,575,208.42; EMD: ₹34,000
  • • Section on 25% quantity/duration adjustment at bid/contract issue
  • • Excess settlement option allowing addons with supporting documents
  • • Purchase preference for MSEs and Make in India (class 1 local supplier) details
  • • No published BOQ items; emphasis on service capability and installation/maintenance experience
  • • Liability terms: joint and several liability; restrictions on assignment/sub-contracting
  • • Bidder financial health: no liquidation or bankruptcy; explicit undertaking required

Categories 10

RF PASSIVE COMPONENTS SERVICES ELECTROMECHANICAL MACHINERY POWER SUBSTATION POWER PROJECT WATER LEVEL RECORDER GOLD COIN TRANSFORMERS SWITCH GEAR

Tender Overview

The Indian Oil Corporation Limited, Panipat Refinery invites bids for an ARC maintenance contract focused on transformers at Panipat Refinery, including PX PTA and Panipat Naphtha Cracker. The estimated contract value is ₹22,575,208.42 with an EMD of ₹34,000. This procurement targets service provision for transformer maintenance under a project-specific service category. Location specificity centers on Panipat, Haryana, with the BOQ listing no items. A notable differentiator is the inclusion of an option clause allowing up to 25% adjustment in contract quantity or duration, enhancing flexibility for scope changes. The tender also includes an excess settlement mechanism enabling additional charges within defined limits and a Purchase Preference framework favoring MSEs and Make in India suppliers. These factors collectively shape the bidding path for service providers seeking a specialized electrical transformer maintenance contract in a government-backed refinery environment.

Technical Specifications & Requirements

  • Service type: ARC maintenance for transformers at Panipat Refinery (PX PTA, Panipat Naphtha Cracker)
  • Estimated value: ₹22,575,208.42; EMD: ₹34,000
  • Key commercial clauses: Quantity/duration up to 25% adjustment; excess settlement option with admissible addons; joint and several liability for performance; subcontracting/assignment restrictions
  • Eligibility/market access: Purchase preference for MSEs; Make in India preference for bids below ₹200 Crore; bidder must be service-providing entity for the offered service
  • Compliance notes: No BOQ items published; emphasis on service delivery capabilities, risk sharing, and regulatory alignment
  • Risk/financial checks: Bidder undertakings on non-liquidation; anti-assignment/sub-contracting restraints; financial standing and execution readiness are implied by terms
  • Documentation expectations: Provide OEM authorizations and service-capability evidence; adherence to buyer terms is mandatory

Terms, Conditions & Eligibility

  • EMD: ₹34,000 payable as specified in tender terms
  • Purchase preference: MSEs per govt policy; Make in India priority for bids under ₹200 Crore; manufacturer eligibility required for goods
  • Clause on changes: Bidder must accept revised quantity/duration up to 25%; quantity/duration adjustments allowed pre- and post-contract issue
  • Excess settlement: Optional addon charges permitted within defined percentage; mandatory documentation for addon invoicing
  • Liability: Seller remains jointly and severally liable; assignment and subcontracting require buyer consent
  • Financial health: Bidder must declare no liquidation or bankruptcy; provide undertaking with bid
  • Delivery/Performance: No explicit delivery schedule published; performance to be managed under ARC maintenance scope
  • Compliance: Bidders must meet service qualification and regulatory compliance as per IOCL terms

Key Specifications

  • Transformer maintenance ARC for Panipat Refinery transformers (PX PTA and Panipat Naphtha Cracker)

  • Estimated contract value: ₹22,575,208.42; EMD: ₹34,000

  • 25% quantity/duration adjustment allowed at issue or during contract

  • Excess settlement for addons with mandatory supporting documents

  • Buyer-consent required for assignment/sub-contracting; joint liability retained

  • MSE and Make in India purchase preference applicable (subject to price parity within thresholds)

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed by buyer

  • Excess settlement option with addon invoicing within limits

  • MSE/Make in India purchase preference eligibility and documentation

Important Clauses

Payment Terms

EMD ₹34,000; no detailed payment timeline published; terms governed by IOCL bid terms

Delivery Schedule

No explicit schedule published; ARC maintenance scope implies ongoing service delivery upon contract award

Penalties/Liquidated Damages

Not explicitly detailed in provided data; standard IOCL terms likely apply for performance penalties

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Service-provider of transformer maintenance with proven capability

  • Manufacturer/authorized service provider for offered services if claiming MSE preference

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for transformer maintenance services

4

Financial statements or proof of financial standing

5

EMD payment receipt or bank guarantee

6

Technical bid demonstrating capability for transformer ARC maintenance

7

OEM authorization or service-provider credentials

8

Undertaking on non-liquidation or bankruptcy

9

Documentation supporting MSE/Make in India eligibility (if applying for preference)

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for IOCL Panipat transformer maintenance ARC tender in Panipat 2025

Bidders must submit GST, PAN, and experience certificates for transformer maintenance, along with an EMD of ₹34,000. Provide technical bid with service capability and OEM authorizations. Ensure compliance with MSE/Make in India preferences and accept 25% quantity/duration adjustments as per buyer terms.

What documents are required for IOCL Panipat transformer maintenance bid 2025

Required documents include GST certificate, PAN, experience certificates for transformer maintenance, financial statements, EMD payment proof, technical bid detailing ARC capabilities, OEM authorizations, and an undertaking on non-liquidation and no bankruptcy. Submit documents with the bid as per IOCL terms.

What are the technical specifications for IOCL Panipat ARC for transformers

Technical scope covers ARC maintenance for transformers at Panipat Refinery (PX PTA and Panipat Naphtha Cracker). While BOQ is not published, bidders must demonstrate transformer maintenance capability, safety compliance, and alignment with refinery electrical standards; provide evidence of past transformer service projects.

What are the make in India and MSE preferences for this IOCL tender

Bids from Class 1 local suppliers are preferred under Make in India for contracts below ₹200 Crore. MSEs with quoted price within L-1 + 15% may match L-1 and be awarded a contract portion. Bidder must be manufacturer/service provider of offered service to qualify.

What is the EMD amount and its payment terms for IOCL Panipat ARC

EMD amount is ₹34,000. Payment terms for the EMD follow IOCL guidelines and bid submission requirements; bidders must provide payment proof during bid submission. No explicit post-award EMD adjustments are stated in the available terms.

When is the contract quantity or duration allowed to change

The buyer can adjust contract quantity or duration up to 25% at the time of contract issue, and once issued, adjustments remain limited to that same 25% limit. Bidders must accept revised quantities or durations accordingly.

What is the excess settlement option for this IOCL service tender

Excess settlement allows add-on charges up to a defined percentage of the item-level total value, including addons. Bidders must declare applicability during invoice creation and provide mandatory supporting documents; total invoiced amount must stay within the order's excess settlement cap.

What are the eligibility criteria for service providers bidding in Panipat IOCL

Eligibility requires non-liquidity, no bankruptcy, and capability to deliver transformer maintenance services. Service providers must present relevant experience certificates and evidence of service capability; non-manufacturers cannot claim MSE advantages unless they are service providers meeting policy requirements.