GEM

Delhi University Department of Higher Education Event/Conference Management Service Tender 2025 - National Scope, 2-Day Event

Bid Publish Date

27-Nov-2025, 11:21 am

Bid End Date

01-Dec-2025, 12:00 pm

Value

₹1,52,432

Location

NORTH DELHI , DELHI

Progress

Issue27-Nov-2025, 11:21 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

This tender, issued by the Delhi University under the Department of Higher Education, seeks an Event/Seminar/Workshop/Exhibition Management Service for a two-day national-level conference. The opportunity covers conference planning, IT-related work, and buyer premises setup. The estimated contract value is ₹152,432.00. Notable elements include an option clause allowing up to 25% adjustment in quantity or duration, and an excess settlement provision enabling additional charges under defined limits. The BOQ contains no line items, indicating a broad, service-oriented engagement rather than a fixed-item procurement. The location field is not specified, with the tender targeting national providers capable of handling academic event logistics and associated IT tasks for a higher education context.

Technical Specifications & Requirements

  • No itemized BOQ; no explicit product specifications available in the tender data.
  • Key contractual flexibility includes a 25% increase/decrease option on contract quantity/duration at issuance and post-issuance limits.
  • An excess settlement mechanism permits addon charges up to a defined percentage of the item-level total, requiring mandatory documentation during invoicing.
  • Service scope appears to center on conceptualization, planning, and on-site event support rather than fixed hardware delivery.
  • Bidders should demonstrate capability in large-scale event management, IT integration, vendor coordination, and on-site coordination for academic conferences.

Terms, Conditions & Eligibility

  • EMD amount not disclosed in the provided data.
  • Option Clause: Quantity/duration may be adjusted by up to 25% at contract issue and after.
  • Excess Settlement: Additional charges allowed up to a specified percentage of the invoice, with required supporting documents.
  • The tender is national in scope and requires capability for two-day event execution, with IT-related work and on-premise logistics.
  • No BOM/BOQ items; emphasis on service delivery quality, coordination, and compliance with buyer terms.

Key Specifications

  • Product/Service: Event/Conference Management Service (two-day national-level event)

  • Estimated value: ₹152,432.00

  • Delivery location: Not specified (on campus/university premises)

  • Standards/Compliance: Not specified in data; bidders to demonstrate best-in-class event management practices

  • Performance scope: Conceptualization, planning, on-site management, IT-related tasks

Terms & Conditions

  • Option Clause allows ±25% change in quantity/duration at contract issue

  • Excess settlement enables addons up to a defined invoice percentage

  • National-level procurement for a two-day academic conference at Delhi University

Important Clauses

Payment Terms

Details not specified in tender data; bidders should expect standard university payment terms on completion

Delivery Schedule

Two-day event window; exact dates to be decided post-award per university calendar

Penalties/Liquidated Damages

Not described in data; bidders should seek clarification on late-delivery penalties

Bidder Eligibility

  • Proven experience in national-level event/conference management for academic institutions

  • Capability to handle IT-related work and university premises logistics

  • Financial stability demonstrated by audited statements

Past Similar Tenders (Historical Results)

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Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Conferences; Conc

General Insurance Corporation Of India (gic)

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Posted: 14 August 2025
Closed: 1 September 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Financial statements for the last 1-2 years

4

Experience certificates for similar event management projects

5

Technical bid documents outlining proposed approach

6

OEM authorizations or partnerships (if using third-party vendors)

7

Any IT/security clearances relevant to university premises

8

Proof of previous 2-day conference event delivery

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for Delhi University event tender 2025?

This national opportunity requires bidders to submit GST, PAN, experience certificates, and financials alongside a technical plan for two-day conference management. The contract includes an option clause up to 25% and an excess settlement provision. Prepare a detailed event execution strategy and on-site IT management proposal for submission.

What documents are required for Delhi University conferences tender submission?

Required documents typically include GST registration, PAN card, audited financial statements, prior event management experience certificates, technical proposal, and vendor authorizations. OEM or partner approvals help when subcontracting IT/AV services; ensure all documents are current and properly attested.

What are the delivery terms for the two-day national conference?

Delivery terms specify execution within a two-day window on university premises. Exact dates depend on the award and academic calendar. Bidders should outline onsite setup, vendor coordination, IT support, and contingency plans to meet the university schedule.

What is the excess settlement provision for this tender?

Excess settlement allows addons up to a defined percentage of the item-level value. Bidders must declare applicability at invoice creation and attach mandatory supporting documents to justify addons within the contract limit.

What is the expected scope of IT-related work in this bid?

The scope includes IT support for conference operations, likely AV/DP setups, networking, and on-site tech coordination. Bidders should present a robust IT integration plan, equipment readiness, and qualified personnel to ensure seamless event tech performance.

Are there any brand or OEM requirements for this Delhi University tender?

No explicit brand/OEM requirements are stated in the data. Bidders should provide standard industry credentials, safety and service agreements, and demonstrate capability with vendor networks for university-scale events.