GEM

Hindustan Petroleum Corporation Ltd pump spares procurement Visakhapatnam 120P007 – GST/EFT, 25% quantity option 2025

Bid Publish Date

26-Nov-2025, 4:16 pm

Bid End Date

06-Dec-2025, 5:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue26-Nov-2025, 4:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/part reference: 120P007 pump spares
  • • Delivery option: 25% quantity variation at contract start and during currency
  • • GST handling: bidder responsible for GST calculation; reimbursement as actuals or lower of rates
  • • Invoicing rule: invoice must be raised in consignee name with consignee GSTIN
  • • Vendor Code Creation: PAN, GSTIN, cancelled cheque, EFT Mandate required
  • • ATC documentation: buyer-uploaded ATC; review for additional terms

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd (HPCL), Visakhapatnam, Andhra Pradesh. Procurement: 120P007 pump spares (category not specified in BOQ). Location: Visakhapatnam, 530001. Scope: Supply of pump spare parts; scope of supply notes that pricing must include all costs. Quantities/Value: No BOQ items listed; total estimated value not disclosed. Key Differentiator: Option clause allowing ±25% quantity change at contracted rates; delivery timeline tied to original delivery order dates and extended delivery periods. Unique aspects: GST guidance is advisory; invoices must be raised in consignee name with consignee GSTIN. These terms shape supplier eligibility and contract flexibility.

Technical Specifications & Requirements

  • Scope of Supply: Only supply of goods (pump spares) as per bid; no technical BOQ items provided.
  • Delivery Considerations: Delivery period rules reference last date of original delivery order; option clause may extend delivery time; minimum extension proportional to quantity change with 30-day floor if original period is shorter.
  • GST & invoicing: Bidder advised to check applicable GST; invoice must be in consignee name and include consignee GSTIN; GST reimbursement as per actuals or applicable rates (whichever is lower).
  • Vendor Code Creation: Required documents for bid submission include PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank.
  • ATC/ATC Document: ATC document uploaded by buyer; bidders should view for any additional terms.

Terms & Eligibility

  • EMD/Payments: Not explicitly stated; GST considerations provided by buyer; payment terms not detailed.
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; invoices must align with consignee details.
  • Delivery & Quantity: 25% quantity variation permitted during contract and currency; delivery time calculations depend on original/extended periods.
  • GST: Bidder to determine GST applicability; reimbursement limited by actuals or lower rates, up to quoted GST percentage.
  • BOQ: No items listed in BOQ; bidders should prepare for standalone spare parts supply and related terms.

Key Specifications

  • Product/service: Pump spares under code 120P007

  • Quantity/Value: Not disclosed in BOQ; quantity variation allowed up to 25%

  • Standards/Certifications: Not specified in tender data

  • Delivery: Based on last date of original delivery order; extended period rules apply

  • Invoicing: Must be in consignee name with consignee GSTIN

  • Financials: GST applicability to be self-verified by bidder

Terms & Conditions

  • Delivery quantity may vary by ±25% during contract at contracted rates

  • GST is bidder’s responsibility; reimbursement as actuals or lower rate

  • Invoices must be issued in consignee name with GSTIN

Important Clauses

Payment Terms

GST handling advised; no explicit payment terms provided in tender text

Delivery Schedule

Delivery commences from last date of original delivery order; extended period governed by option clause with minimum 30 days if original is >30 days

Penalties/Liquidated Damages

Not specified in available data; no LD details shown

Bidder Eligibility

  • Must submit PAN, GSTIN, cancelled cheque, and EFT Mandate

  • Invoicing must align with consignee details and GSTIN

  • Ability to handle 25% quantity variation at contracted rates

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GSTIN and consignee details for invoicing

6

Any OEM authorization or supplier certifications if requested in ATC

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for HPCL pump spares tender in Visakhapatnam 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT Mandate; ensure invoicing to consignee with consignee GSTIN; monitor the 25% quantity variation clause and delivery timing linked to the original order; review ATC for additional terms and ensure pump spare availability for 120P007.

What documents are required for HPCL pump spares bid in Visakhapatnam?

Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate; ensure GST applicability is checked and invoicing is in consignee name; OEM authorizations or supplier certifications may be requested under ATC; maintain accurate consignee details for payment processing.

What are the delivery time rules for HPCL 120P007 spares tender?

Delivery starts from the last date of the original delivery order; if an extended period is exercised, additional time equals (increased quantity ÷ original quantity) × original period, minimum 30 days; final extension may be up to the original delivery period.

How is GST handled for HPCL pump spares procurement in Andhra Pradesh?

Bidder bears GST responsibility; reimbursement will be the actual GST or the lower of applicable rates, limited to the quoted GST percentage; ensure GSTIN alignment on invoices for consignee payments.

What is required for bidder eligibility in HPCL Visakhapatnam tender?

Eligibility includes submission of PAN, GSTIN, cancelled cheque, EFT Mandate, and ability to comply with consignee invoicing; readiness to accommodate up to 25% quantity variation at contracted rates.

Are there any BOQ items listed for the HPCL pump spares tender in Vizag?

No BOQ items are listed in the provided tender data; bidders should prepare to quote for standalone pump spare parts under 120P007 and align with ATC terms and invoicing requirements.

What are the invoicing requirements for HPCL pump spares procurement?

Invoices must be raised in the consignee’s name and include the consignee GSTIN; GST reimbursement follows actuals or lower of rates; ensure GST compliance and correct bank details for EFT payments via certified mandate.

What is the significance of the 25% quantity option in this HPCL tender?

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during the contract; delivery timing adjusts based on the extended quantity, subject to minimum 30 days extension when original period exceeds 30 days.