GEM

Eastern Coalfields Limited Main Shaft Gear Casing Hub for Internal Gear Bearing Bracket Procurement Bardhaman West Bengal 2025

Bid Publish Date

08-Nov-2025, 11:28 am

Bid End Date

29-Nov-2025, 12:00 pm

Bid Opening Date

29-Nov-2025, 12:30 pm

Value

₹11,38,671

Location

BARDHAMAN , WEST BENGAL

Progress

Issue08-Nov-2025, 11:28 am
AwardPending
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Quantity

21

Category

MAIN SHAFT

Bid Type

Two Packet Bid

Categories 5

BRACKET WORM GEAR RING GEAR BEARING BRACKET GEAR

Tender Overview

Organization: Eastern Coalfields Limited (Coal India Limited subsidiary) seeks supply of Main Shaft, Gear Casing, Hub For Internal Gear, Bearing Bracket LH, and Right Hand Bearing Bracket for procurement in Bardhaman, West Bengal. Estimated value is ₹1,138,670.50. Scope: Only supply of Goods with 5 line items (N/A quantities in BOQ). Tender allows up to 25% quantity variation during contract award and currency, at contracted rates. Bidder must provide a complete Data Sheet and ensure technical parameter alignment with offered products. -----------------

Technical Specifications & Requirements

  • Product names: Main Shaft, Gear Casing, Hub For Internal Gear, Bearing Bracket LH, Right Hand Bearing Bracket.
  • Scope: Supply of Goods only; delivery terms tied to last date of original delivery order with option to extend up to the extended delivery period per clause.
  • Pre-dispatch inspection: Nominated Inspection Agency to conduct inspection at seller premises if selected; pre-dispatch inspection applicability noted.
  • Data Sheet: Upload Data Sheet with bid; mismatch between data sheet and offered product parameters may lead to rejection.
  • Documentation: Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate; data sheet alignment essential.
  • Warranty/quality: Explicit quality terms not provided; implied adherence to contract terms and delivery commitments is required.
  • BOQ: 5 items listed; current data shows N/A quantities; bidders should confirm itemized scope with procurement authority.
  • Delivery & inspection: Delivery period calculations follow option clause; original delivery period governs time extensions; inspection to be arranged by Buyer as per nominated agency.
  • Special terms: Termination rights apply for non-performance, delivery failure, or insolvency; price adjustments reserved by Buyer.
  • Compliance: All supplied goods must meet contractual obligations and be verified against technical data sheets.

Key Specifications

    • Product/service names: Main Shaft, Gear Casing, Hub For Internal Gear, Bearing Bracket LH, Right Hand Bearing Bracket
    • Scope: Goods-only supply
    • Inspection: Pre-dispatch inspection by nominated agency (if selected)
    • Data Sheet: Upload with bid; ensure parameter alignment
    • Eligibility docs: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • Delivery period linked to original delivery order with option for 25% quantity variation

  • Data Sheet alignment is mandatory; mismatches may cause bid rejection

  • Documentation includes PAN, GSTIN, cancelled cheque and EFT mandate; vendor code creation required

Important Clauses

Payment Terms

Not specified in provided terms; bidder to confirm terms during bid submission

Delivery Schedule

Delivery starts from last date of original delivery order; extended delivery time calculated as (Increase quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Buyer may terminate for non-compliance, delayed delivery, insolvency, or misrepresentation; LD not explicitly stated yet

Bidder Eligibility

  • Affirm compliance with 25% quantity option and extended delivery window

  • Provide PAN, GSTIN, Cancelled Cheque and EFT Mandate certified by bank

  • Upload Data Sheet matching offered goods; ensure technical parameter alignment

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GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MAIN SHAFT MAIN SHAFT 8 nos eclponiaticonsignee2 45
2 GEAR CASING GEAR CASING 3 nos eclponiaticonsignee2 45
3 Hub For Internal Gear Hub For Internal Gear 8 nos eclponiaticonsignee2 45
4 Bearing Bracket LH Bearing Bracket LH 1 nos eclponiaticonsignee2 45
5 Right Hand Bearing Bracket Right Hand Bearing Bracket 1 nos eclponiaticonsignee2 45

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Data Sheet of offered products

6

Vendor Code Creation documents (as applicable)

7

Any additional OEM authorizations if required

8

Previous supply experience certificates (if requested)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Eastern Coalfields Limited bearing brackets tender Bardhaman?

Bidders must submit PAN, GSTIN, cancelled cheque and EFT mandate; upload Data Sheet aligning with offered bearing brackets. Ensure data sheet matches product specifications and be ready for pre-dispatch inspection if selected. Confirm 25% quantity variation rights and delivery extensions per contract terms.

What documents are required for the ECL gear casing tender in West Bengal?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and the Data Sheet of offered products. OEM authorizations may be needed if applicable. Data Sheet alignment is essential to avoid rejection.

What are the key technical specifications for Main Shaft and Hub For Internal Gear?

Specific technical parameters are not provided; bidders must rely on Data Sheet alignment with offered products. Ensure product names match: Main Shaft, Gear Casing, Hub For Internal Gear, Bearing Bracket LH and Right Hand Bearing Bracket; conform to any standard referenced in the Data Sheet.

When is the delivery period for the Bardhaman tender and how is extension calculated?

Delivery starts from the last date of the original delivery order. If quantity increases by up to 25%, the additional time is (Increase quantity / Original quantity) × Original delivery period, minimum 30 days; extensions may apply up to the original delivery period.

What is the expected scope of supply for this ECL tender in West Bengal?

Scope is strictly the supply of Goods for five items: Main Shaft, Gear Casing, Hub For Internal Gear, Bearing Bracket LH, and Right Hand Bearing Bracket. No services are included; data sheet validation is required for all items.

What are the inspection arrangements for the ECL procurement?

Nominated Inspection Agency will conduct pre-dispatch inspection at Seller Premises if the clause is selected; bidders should anticipate verification of Data Sheet against offered products during inspection.

What happens if the Data Sheet does not match the offered product parameters?

Mismatches between Data Sheet and offered products can lead to bid rejection. Ensure exact alignment of product names, dimensions, materials and any performance metrics stated in the Data Sheet.