GEM

Hindustan Aeronautics Limited Photo Copy Paper Tender 80 GSM A4 & 100 GSM A3 2025

Bid Publish Date

10-Dec-2025, 8:53 am

Bid End Date

31-Dec-2025, 10:00 am

Location

BANGALORE , KARNATAKA

Progress

Issue10-Dec-2025, 8:53 am
AwardPending
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Quantity

9800

Category

PHOTO COPY PAPER - A4 SIZE 80 GSM

Bid Type

Two Packet Bid

Key Highlights

  • • HAL procurement for standard office consumables in defense production sector
  • • Two specific paper specifications: A4 80 GSM and A3 100 GSM
  • • EMD amount clearly defined: ₹20,000 for Indian bidders
  • • Delivery cadence: A4 900 reams/month; A3 170 reams/quarter; first delivery within 30 days
  • • Sample verification window: 10 days from order receipt
  • • GST compliance and GeM invoice/upload requirements explicitly stated
  • • Bidder compliance checklist must be filled, sealed, and signed

Categories 2

COPIER PAPER SUPPLY OF SYNTHETIC FABRIC

Tender Overview

Hindustan Aeronautics Limited (Department Of Defence Production) invites bids for PHOTO COPY PAPER in two formats: A4 size 80 GSM and A3 size 100 GSM. The procurement scope includes sample submission within 10 days of order receipt, followed by staggered deliveries: A4 – 900 reams per month with first supply in 30 days post-sample acceptance; A3 – 170 reams every three months with first supply in 30 days post-sample acceptance. An Earnest Money Deposit (EMD) of ₹20,000 is required for Indian bidders. This invitation emphasizes compliance with bidder tick-mark requirements, GST handling, and GeM invoice practices. Delivery cadence and quantity flexibilities are specified, including option to adjust orders per clause. The tender targets manufacturers/suppliers capable of consistent supply to the Defence Production sector, with timely sample verification and staged fulfillment.

Technical Specifications & Requirements

  • Product category: PHOTO COPY PAPER in two variants: A4 80 GSM and A3 100 GSM
  • Delivery schedule: 10-day sample; A4: 900 reams/month, first delivery within 30 days; A3: 170 reams/quarter, first delivery within 30 days
  • EMD: ₹20,000 for Indian bidders, payable via DD/BD/RTGS; to be held by Hindustan Aeronautics Limited
  • GST compliance: Bidder to manage GST; GST invoices uploaded on GeM portal with GST payment confirmation
  • Bidder compliance: Complete mandatory tick-marked TIC/Compliance and seal/signature of authorized executive
  • GSTIN and PAN requirements: Separate copies to accompany bid; EFT mandate and cancelled cheque provided
  • Delivery terms: Option clause allows quantity variation up to 25% during contract; delivery period adjusts accordingly

Terms, Conditions & Eligibility

  • EMD: ₹20,000 via Demand Draft/Banker’s Cheque/Wire Transfer to HAL
  • Sample submission: A4 and A3 samples to be provided within 10 days of order receipt
  • Delivery timeframe: First shipments within 30 days after sample acceptance; ongoing cadence as above
  • GST handling: Bidder responsible for applicable GST; reimbursement as per actuals or lower quoted rate
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; GST invoice and payment screenshots required on GeM
  • Bid compliance: TICs must be sealed and signed by authorized executive; complete compliance documented
  • Payment terms: Not explicitly stated beyond GST handling; ensure GeM invoice with GST verification

Key Specifications

  • Product: PHOTO COPY PAPER

  • Variants: A4 80 GSM, A3 100 GSM

  • Delivery: A4 900 reams/month; A3 170 reams/quarter

  • First delivery: 30 days from acceptance of samples

  • EMD: ₹20,000 for Indian bidders

  • GST: Bidder handles GST; GST invoice and payment proof required

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • EMD ₹20,000 required for Indian bidders with payment through acceptable instruments

  • Sequence: sample submission within 10 days, then staggered monthly/quarterly deliveries

  • GST compliance is bidder responsibility; GST invoices must be uploaded on GeM with payment proof

Important Clauses

Payment Terms

GST handling and GeM invoice submission; EMD must be paid via DD/cheque/RTGS to HAL

Delivery Schedule

A4: 900 reams/month; first delivery within 30 days; A3: 170 reams/quarter; first delivery within 30 days

Penalties/Liquidated Damages

Option to increase quantity up to 25% and adjust delivery period accordingly; penalties not detailed in provided data

Bidder Eligibility

  • Indian bidder with valid PAN and GSTIN

  • Demonstrated capability to supply standard photo copy paper in required GSM/size formats

  • Compliance with GeM invoice process and EFT payment mandate

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

GST invoice generation screenshots on GeM

6

Bidder compliance TIC marked YES/NO with seal and signature

7

Any OEM authorization if applicable

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for HAL photo copy paper tender in defense production

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide A4 80 GSM and A3 100 GSM samples within 10 days of order receipt; EMD of ₹20,000 is required; ensure TIC compliance and GeM invoice upload with GST payment proof.

What documents are required for HAL paper procurement in India

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, GST invoice and GST payment screenshot, and a sealed compliance tick-mark by authorized executive; OEM authorizations if applicable must be provided.

What are the technical specifications for HAL photo copy paper

Variants are A4 size 80 GSM and A3 size 100 GSM; no additional technical specs listed; samples required within 10 days; deliveries follow 900 reams/month for A4 and 170 reams/quarter for A3.

When is the sample submission deadline for HAL tender

Samples must be supplied within 10 days from the date of order receipt; this triggers the staggered delivery schedule and first supply within 30 days after sample acceptance.

What are the delivery terms for A4 and A3 paper under HAL tender

A4: 900 reams per month with first delivery in 30 days; A3: 170 reams per quarter with first delivery in 30 days; quantity may adjust up to 25% under option clause.

What is the EMD amount for HAL paper procurement

The EMD is ₹20,000 for Indian bidders, payable via Demand Draft, Banker’s Cheque, or wire transfer to Hindustan Aeronautics Limited; EMD submission is a precondition to bid submission.