GEM

National Aluminium Company Limited GeM Maintenance Kit for Gear Box Tender Bhubaneswar 2025

Bid Publish Date

27-Nov-2025, 9:29 am

Bid End Date

18-Dec-2025, 3:00 pm

Location

KORAPUT , ODISHA

Progress

Issue27-Nov-2025, 9:29 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

24

Category

SETTLER PLANETARY G. B. (UPPER) _ 1000072046_ 3_ 12904010900

Bid Type

Two Packet Bid

Categories 7

GEAR BOX DOPPLER MACHINE BOX PRINTER PARTS AND ACCESSORIES WATER LEVEL RECORDER GEAR BOLT CUTTER

Tender Overview

Organization: National Aluminium Company Limited (NALCO), Bhubaneswar. Procurement: Supply-only maintenance kits for gear boxes including items such as maintenance kit for gear box models 2260 X_1000072046_1_12904010180, 3615 X_1000072046_2_12904010190, and Settler Planetary G.B. (Upper) _1000072046_3_12904010900. Location: Odisha, India. Estimated Value and EMD: Not disclosed in the tender data. Category: Maintenance kit components; compatible with existing systems per NALCO’s inventory. Unique aspect: compatibility with existing systems and OEM authorization requirements. This GeM tender emphasizes data-sheet alignment, GST handling, and registrar eligibility with Alumina Refinery, NALCO Damanjodi.

Technical Specifications & Requirements

  • Product scope: Supply of goods for maintenance kits for gear boxes (as listed in the tender title).
  • Data Sheet: Mandatory to upload product data sheets and ensure parameter alignment with offered items.
  • OEM/Manufacturer Authorization: Required for authorized distributors; include OEM details (name, address, email, phone).
  • GST handling: GST to be applied by bidder; reimbursements as per actuals or applicable rates, capped to quoted GST percentage.
  • Compatibility: Offered items must be compatible with NALCO’s existing system; buyer may require on-site or included hardware/software support at no extra cost.
  • GST invoice: Upload GST invoice and GST portal payment screenshot on GeM.
  • ATC clauses: Respond point-by-point to specification and special conditions; terms must align with GeM and tender terms.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed; bidder must comply with GeM and terms to be eligible.
  • Registration/Empanelment: Bidders must be registered/empanelled with Alumina Refinery, NALCO Damanjodi; registration before bid opening date.
  • Data Sheet / Documentation: Mandatory data sheet and manufacturer authorization; GST invoice with payment screenshot.
  • Delivery & Payment: GeM standard payment term; 100% payment within ten days of delivery? (as per GeM) with GST considerations.
  • Compatibility: Ensure product compatibility with existing NALCO equipment; provide any required additional hardware/software at no extra cost if needed.
  • Acceptance Criteria: Bidder must upload point-wise confirmation of specifications and special conditions.

Key Specifications

  • Product category: Maintenance kit for gear boxes (specific models as listed in title)

  • Quantity: Not disclosed; scope is supply of goods only

  • EMD: Not disclosed in provided data

  • Standards/Certifications: Not specified in data; requires OEM authorization

  • Compatibility: Items must be compatible with existing NALCO systems; may require additional hardware/software at no extra cost

  • Documentation: Data Sheet, GST invoice, OEM authorization, registration with NALCO Damanjodi

Terms & Conditions

  • Key Term 1: Data Sheet alignment with offered product parameters

  • Key Term 2: OEM authorization required for distributors

  • Key Term 3: Registration/empanelment with Alumina Refinery, NALCO Damanjodi before bid opening

  • Key Term 4: GST handling per bidder; reimbursement as actuals or as per applicable rates

  • Key Term 5: GeM standard payment terms; 100% within ten days from delivery

Important Clauses

Payment Terms

GeM standard payment term; 100% payment due within ten days of delivery; GST payable as per actual or quoted GST rate

Delivery Schedule

Not explicitly specified; supply of goods only; ensure compatibility with existing systems and include any required hardware/software at no extra cost

Penalties/Liquidated Damages

Not specified in provided terms; ATC requires adherence to GeM terms and timely delivery

Bidder Eligibility

  • Registered/empanelled with Alumina Refinery, NALCO Damanjodi

  • OEM authorization from manufacturer for the offered gear-box maintenance kit

  • Data Sheet alignment and point-wise specification confirmation

  • GST registration and compliant GST invoice submission

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Posted: 12 May 2025
Closed: 22 May 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of offered products

4

OEM/Manufacturer Authorization certificate

5

Proof of registration/empanelment with Alumina Refinery, NALCO Damanjodi

6

GST invoice and GST payment screenshot

7

Technical bid documents validating compatibility with NALCO systems

8

Any other certificates requested in ATC/ corrigendum

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for gear box maintenance kit tender in Bhubaneswar under NALCO?

Bidders must register with Alumina Refinery, NALCO Damanjodi, submit OEM authorization, upload data sheets, and provide GST invoices. Ensure GeM alignment with data sheet parameters and point-by-point confirmation of specifications before bid opening.

What documents are required for NALCO gear box kit tender submission in Odisha?

Submit GST registration, PAN card, product data sheet, OEM authorization, proof of NALCO Damanjodi empanelment, GST invoice and payment screenshot, and technical documents showing compatibility with existing NALCO systems.

What are the GST requirements and reimbursement terms for this GeM tender?

GST must be charged by the bidder; reimbursement will be as per actuals or the applicable rate, whichever is lower, capped to the quoted GST rate. Ensure GST invoice is uploaded on GeM with payment screenshot.

What is the eligibility criterion related to OEM authorization for this procurement?

Bidder must provide Manufacturer Authorization from the original equipment maker, including name, designation, address, email, and phone number for verification of supply rights.

What compatibility considerations are specified for the gear box maintenance kits?

Supplied items must be compatible with NALCO’s existing system; if compatible hardware/software is required, include it at no extra cost to the buyer.

When is payment expected under GeM terms for this supply contract?

GeM terms specify 100% payment within ten days of delivery, subject to submission of GST-compliant invoice and verification of data-sheet conformity.

What is the acceptance process for the data sheets and specifications?

Bid submission must include data sheets; bidders should confirm each parameter point-by-point and ensure no unexplained mismatches to avoid bid rejection.

What is the scope of supply for the gear box maintenance kit tender?

Scope is strictly supply of goods; no services included unless stated, with price inclusive of all components per GeM terms and the data-sheet alignment.