GEM

Hindustan Petroleum Corporation Ltd Agar Probes Maintenance & Travel Time Charge Services Tender 2025

Bid Publish Date

18-Nov-2025, 11:22 am

Bid End Date

28-Nov-2025, 12:00 pm

Bid Opening Date

28-Nov-2025, 12:30 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue18-Nov-2025, 11:22 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 4

SERVICES VOLTAGE METERS DIAL GAUGE WATER LEVEL RECORDER

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for maintenance services of agar probes and associated travel time charges. The scope centers on service provision and related cost elements under a flexible contract, with optional adjustments allowed up to 25% for both quantity and duration. The tender includes an excess settlement mechanism enabling service providers to bill additional charges within a defined cap, supported by mandatory documentation. An uploaded ATC document outlines bidder obligations. The BOQ shows no listed items, indicating a broad, service-oriented procurement rather than a fixed-item purchase. This opportunity targets vendors with capabilities in specialized laboratory maintenance and field travel logistics, seeking alignment with HPCL’s operational requirements while accommodating scope adjustments.

Technical Specifications & Requirements

  • Service category: Maintenance of agar probes; travel time charges applicable
  • Quantity/Duration flexibility: Adjustable up to 25% during contract issuance and after award
  • Excess settlement: Service providers may include additional charges up to a capped percentage of item-level value; requires declaration at invoice time and mandatory supporting documents
  • ATC document: Buyer-uploaded ATC outlining bidder obligations and compliance expectations
  • BOQ: 0 items listed, indicating a services-focused tender rather than fixed-item quantities
  • Standards/Compliance (implied): Not explicitly specified in the data; bidders should verify HPCL’s internal requirements in the ATC and tender documents
  • Location/details: Not provided in the data; bidders should confirm site-specific travel and service delivery requirements via HPCL notices

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the available data
  • Option Clause: Quantity and duration adjustments up to 25% are permitted at contract issuance and post-award
  • Excess Settlement: Allows additional charges up to a specified percentage with invoice-time declarations
  • ATC/Documentation: ATC document uploaded by buyer; bidders must review and comply
  • BOQ status: No items listed, indicating a service-centric engagement rather than itemized procurement
  • Submission readiness: Vendors should prepare general bid documents, technical compliance, and any OEM authorizations as applicable to HPCL service tenders

Key Specifications

  • Service scope: maintenance of agar probes

  • Travel time charges applicable with service work

  • Contract quantity/duration adjustment up to 25%

  • Excess settlement: invoice with supporting documents; cap on total invoice

  • No itemized BOQ; rely on service-level agreement and ATC

Terms & Conditions

  • 25% quantity/duration adjustment allowed

  • Excess settlement with invoicing documentation

  • ATC document governs bidder obligations

Important Clauses

Payment Terms

Payment terms not specified in data; bidders should refer to HPCL ATC for milestone or time-based payments

Delivery Schedule

Delivery and service commencement timelines to be defined in ATC; no explicit dates available in data

Penalties/Liquidated Damages

No LD details provided in the available information; check ATC for any performance-based penalties

Bidder Eligibility

  • Experience in maintenance of laboratory probes or similar equipment

  • Ability to manage travel-time-based service delivery

  • Compliance with HPCL ATC requirements and any OEM authorizations

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates (laboratory maintenance & travel logistics)

4

Financial statements (turnover evidence)

5

EMD/Security deposit (if applicable as per ATC)

6

Technical bid documents demonstrating capability for agar probe maintenance

7

OEM authorizations (if required by HPCL ATC)

8

Any mandatory compliance certificates referenced in ATC

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to participate in HPCL agar probes maintenance tender 2025

Bidders should review the uploaded ATC, prepare a technical bid showcasing capability in agar probe maintenance and travel logistics, and ensure submission of GST, PAN, experience certificates, financials, and any OEM authorizations. Ensure readiness for 25% quantity/duration adjustments and compliant with excess settlement terms.

What documents are required for HPCL service tender submission

Required documents include GST registration, PAN, experience certificates for similar maintenance work, financial statements demonstrating turnover, EMD/Security as applicable, technical bid detailing capabilities, and OEM authorization if mandated by the ATC. Prepare all documents before the bid deadline.

What are the key technical requirements for HPCL agar probes

The tender covers maintenance of agar probes and related travel time charges. While explicit technical specs are not provided, bidders should demonstrate proven maintenance capability, adherence to ATC guidelines, and readiness to supply supporting documentation for invoicing under excess settlement terms.

When can HPCL adjust contract quantity in this tender

The contract allows quantity or duration adjustments up to 25% at the time of contract issue and again after award. Bidders should plan for scalable resources and flexible scheduling to accommodate potential variations.

What is excess settlement in HPCL service tender

Excess settlement permits service providers to include additional charges up to a defined percentage of the item-level total, including addons, with mandatory supporting documents at invoice time. Ensure total invoice remains within the agreed excess settlement cap.

Where to find HPCL ATC details for this tender

ATC details are provided by the buyer and uploaded as part of the tender documents. Bidders must click the ATC file link in the tender portal to view obligations and compliance requirements before submission.

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