GEM

North Eastern Hill University Modular Conference Tables Tender Meghalaya 2025 - Modular Ex Con Table Understructure & Tops

Posted

30 Oct 2025, 05:00 pm

Deadline

10 Nov 2025, 05:00 pm

Location

WEST GARO HILLS , MEGHALAYA

Progress

Issue30 Oct 2025, 05:00 pm
AwardPending
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Quantity

40

Category

Chair (Without Wheels) for General Purpose

Bid Type

Two Packet Bid

Tender Overview

Organization: North Eastern Hill University (nehu) Shillong, under the Department of Higher Education, seeks bids for modular Ex Con Table understructure and Modular Conference Table components in WEST GARO HILLS, MEGHALAYA - 794001. Items include Modular Ex Con Table Understructure components (understructure material, legs/gable, modesty panel, panel thickness) and Table Top specifications (material, thickness with tolerance ±5 mm, edge availability, edge material) plus a defined Warranty period. The project scope encompasses multiple table configurations (Chair without wheels, extendable conference tables, modular meeting tables) for PAC only. No BOQ quantity is disclosed; however, the buyer reserves option-based quantity adjustments up to 25%. The tender emphasizes precise material and finish requirements to meet institutional standards.

Technical Specifications & Requirements

  • Understructure: Material type, legs/gable construction, and modesty panel materials to be defined in the specification list.
  • Table Top: Material, thickness tolerance ±5 mm, edge availability, and edge material delineation.
  • Color & Warranty: Warranty period expressed in months; color and finish must align with institutional aesthetics.
  • The procurement targets modular Ex Con Table configurations with emphasis on structural integrity and long-term durability for conference room use.
  • No detailed unit prices or quantities published; terms allow quantity fluctuations up to 25% during contract.

Terms, Conditions & Eligibility

  • Delivery window is conditional on option exercise and last date of delivery orders; extended delivery time guidelines apply with minimum 30 days.
  • EMD/security deposits and precise submission requirements are governed by T&Cs; bidders should align with 25% quantity adjustment provisions.
  • Bidders must comply with all Buyer Added Terms, including option clause utilization and delivery period recalculation rules.
  • No explicit BOQ values; emphasis on compliance with material specs, edge detailing, and warranty duration.

Key Specifications

    • Category: Modular Ex Con Table Understructure
    • Understructure Material Type: (Specified in tender; ensure compatibility with top)
    • Understructure legs/gable Material: (Specified in tender; compliance required)
    • Table Understructure Modesty Panel Material Type: (Specified)
    • Table Understructure Modesty Panel Material: (Specified
    • Modesty Panel Thickness: (Specified in mm)
    • Table Top Material: (Specified material)
    • Table Top Thickness: ±5 mm tolerance
    • Availability of Table Top Edge: (Specified yes/no and design)
    • Material of table top Edge: (Edge material specification)
    • Warranty period: X months

Terms & Conditions

  • Option clause allows up to 25% quantity variation at order placement and during currency of contract

  • Delivery period recalculated from last date of original delivery order with minimum 30 days

  • Additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period

  • Extended delivery permissible up to original delivery period with option exercise

  • Compliance with Buyer Added Terms and Conditions is mandatory

Important Clauses

Payment Terms

Not specified in provided data; bidders should confirm payment terms during bid submission and any advance or milestone payments per final contract.

Delivery Schedule

Delivery commencement tied to last date of original delivery order; extended period rules apply with a minimum 30 days for any added quantity.

Penalties/Liquidated Damages

Not disclosed in data; bidders should verify LD clauses and performance bonds in the final contract.

Bidder Eligibility

  • Proven experience in modular furniture procurement for government/educational institutions

  • Financial capacity to handle contract value and potential 25% quantity variation

  • Compliance with local procurement regulations and ability to supply in MEGHALAYA

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Modular Ex Con Table Understructure Understructure Material Type Wooden/Engineer Wood Understructure
Modular Ex Con Table Understructure Understructure legs/gable Material Prelam Particle Board (both sides), Prelam Particle Board with Laminate on one side, Postlam Particle Board with Laminate on both side, Prelam Particle Board with Veneer on one side, Postlam Particle Board with Laminate on one side and Veneer on the other side, Postlam Particle Board with Veneer on both sides, Prelam MDF Board, Prelam MDF Board with Laminate on one side, Postlam MDF Board with Laminate on both side, Prelam MDF Board with Veneer on one side, Postlam MDF Board with Laminate on one side and Veneer on the other side, Postlam MDF Board with Veneer on both sides, Prelam Marine Ply, Prelam Marine Ply with Laminate on one side, Postlam Marine Ply with Laminate on both side, Prelam Marine Ply with Veneer on one side, Postlam Marine Ply with Laminate on one side and Veneer on the other side, Postlam Marine Ply with Veneer on both sides, Prelam MR Ply, Prelam MR Ply with Laminate on one side, Postlam MR Ply with Laminate on both side, Prelam MR Ply with Veneer on one side, Postlam MR Ply with Laminate on one side and Veneer on the other side, Postlam MR Ply with Veneer on both sides, Prelam BWP Ply, Prelam BWP Ply with Laminate on one side, Postlam BWP Ply with Laminate on both side, Prelam BWP Ply with Veneer on one side, Postlam BWP Ply with Laminate on one side and Veneer on the other side, Postlam BWP Ply with Veneer on both sides Or higher
Modular Ex Con Table Understructure Table Understructure Modesty Panel Material Type Wooden/Engineer Wood Understructure
Modular Ex Con Table Understructure Table Understructure Modesty Panel Material Prelam Particle Board (both sides), Postlam Particle Board with Laminate on both side, Postlam Particle Board with Laminate on one side and Veneer on the other side, Postlam Particle Board with Veneer on both sides, Prelam MDF Board, Postlam MDF Board with Laminate on both side, Postlam MDF Board with Laminate on one side and Veneer on the other side, Postlam MDF Board with Veneer on both sides, Prelam Marine Ply, Postlam Marine Ply with Laminate on both side, Postlam Marine Ply with Laminate on one side and Veneer on the other side, Postlam Marine Ply with Veneer on both sides, Prelam MR Ply, Postlam MR Ply with Laminate on both side, Postlam MR Ply with Laminate on one side and Veneer on the other side, Postlam MR Ply with Veneer on both sides, Prelam BWP Ply, Postlam BWP Ply with Laminate on both side, Postlam BWP Ply with Laminate on one side and Veneer on the other side, Postlam BWP Ply with Veneer on both sides Or higher
Modular Ex Con Table Understructure Modesty Panel Thickness 18 mm +/- 2 mm (wooden)
Table Top Table Top Material Prelam Particle Board (both sides), Prelam Particle Board with Laminate on one side, Postlam Particle Board with Laminate on both side, Prelam Particle Board with Veneer on one side, Postlam Particle Board with Laminate on one side and Veneer on the other side, Prelam MDF Board, Prelam MDF Board with Laminate on one side, Postlam MDF Board with Laminate on both side, Prelam MDF Board with Veneer on one side, Postlam MDF Board with Laminate on one side and Veneer on the other side, Prelam MDF with PVC Membrane on one side, Postlam MDF with PVC Membrane on one side, Postlam Marine Ply with Laminate on one side, Postlam Marine Ply with Laminate on both side, Postlam Marine Ply with Laminate on one side and Veneer on the other side, Postlam Marine Ply with Veneer on one side, Postlam MR Ply with Laminate on one side, Postlam MR Ply with Laminate on both side, Postlam MR Ply with Veneer on one side, Postlam MR Ply with Laminate on one side and Veneer on the other side, Postlam BWP Ply with Laminate on both side, Postlam BWP Ply with Veneer on one side, Postlam BWP Ply with Laminate on one side and Veneer on the other side Or higher
Table Top Table Top Thickness (Tolerance ±5 mm) 25 mm
Table Top Availability of Table Top Edge Yes
Table Top Material of table top Edge (Hint: Here "Edge" indicates boundary of table top PVC Edge Banding
Colour and Warranty Warranty period (number of months) 12, 24, 36, 48, 60 Or higher

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates (similar modular furniture procurement)

4

Financial Statements (last 2-3 years)

5

EMD deposit document or online payment receipt

6

Technical Bid Document outlining material specs and compliance

7

OEM Authorization/Manufacturer's Certification (if applicable)

Frequently Asked Questions

How to bid for modular conference tables tender in Meghalaya 2025 NEHU?

To bid, register as a supplier with NEHU, submit GSTIN, PAN, experience certificates, financial documents, EMD proof, and a technical bid detailing understructure and top materials, thickness, edge materials, and warranty duration. Ensure 25% quantity variation readiness and adherence to Buyer Added Terms for delivery timelines.

What documents are required for NEHU furniture tender in West Garo Hills?

Submit GST certificate, PAN card, experience certificates for similar modular furniture, financial statements, EMD receipt, technical compliance documents, and OEM authorization if applicable. Include detailed material specifications for understructure, table top, and warning of edge material required.

What are the technical specifications for modular Ex Con Table components?

Bidders must provide concrete details on understructure material type, legs/gable material, modesty panel material and thickness, table top material, thickness tolerance (±5 mm), availability of top edge, and edge material. Warranty period in months must be stated clearly.

When is the delivery timeline for NEHU modular furniture bid in Meghalaya?

Delivery starts after the last date of the original delivery order. If the option clause is exercised, the extended delivery time uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is the EMD requirement for this NEHU procurement?

EMD details are specified in the terms; bidders should provide an online payment receipt or bank guarantee as per tender terms and align with the 25% quantity variation provision during contract execution.

Which warranty terms are expected for modular tables in this tender?

Warranty period is specified in months and must be clearly stated in the bid. Ensure coverage for structural integrity of understructure, top edge finish, and any modular connections for extended service life.

What is the scope of the 25% quantity variation clause in this bid?

The purchaser may increase or decrease ordered quantity by up to 25% at contract placement and during the currency. Delivery schedules adjust per last order date with the 30-day minimum extension, applying the established pricing.

Are there any specific brand or OEM requirements for NEHU furniture tender?

The data does not specify a brand; bidders should verify OEM authorization requirements during bid submission and provide relevant certifications if brand-specific components are requested in the final contract.

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