GEM

Indian Army Toner Cartridges Procurement 2025 – Ink & Printer Consumables for Department of Military Affairs, Q2 Tender

Bid Publish Date

18-Nov-2025, 4:49 pm

Bid End Date

29-Nov-2025, 11:00 am

Location

BANGALORE , KARNATAKA

Latest Corrigendum Available

Progress

Issue18-Nov-2025, 4:49 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

50

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Indian Army, Department of Military Affairs, seeks toner cartridges and related printer consumables under a Q2 tender. The procurement scope covers supply of goods with no defined BOQ items, targeting generic cartridge classes, printer/ MFD brand compatibility, and minimum yield assurances. The contract contemplates flexible quantities with a 25% option clause and extended delivery timelines. Emphasis on post‑award serviceability requires ISI or ISO aligned certifications where applicable. The bid scope is limited to supply only, at contracted rates, with standard delivery terms.

Technical Specifications & Requirements

  • Product Class of Cartridge/Consumable: generic cartridge class
  • Printer/MFD Brand compatibility: generic listing of supported brands
  • Type of Cartridge/Consumable: ink/toner cartridge (replacement)
  • Color: generic color options
  • Model Numbers: OEM printer and cartridge model fields are not specified
  • Minimum Yield: replacement cartridge yield must be stated in the offer
  • Standards/Certifications: where applicable, submit OEM/after‑sales support proof for imported products and registered Indian office for service
  • Delivery: supply timeline linked to delivery orders; option clause may extend delivery period based on quantity variation
  • EMD/Value: not disclosed in the tender data; bidders should verify in the bid documents

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during execution
  • Scope of Supply: bid price must include all cost components for the supply of goods only
  • Certificates: failure to upload required certificates/documents may lead to rejection
  • OEM/Imported Products: if imported, an authorized seller with a registered Indian office for after‑sales service must be provided

Key Specifications

  • Product/service: toner/ink cartridges and consumables

  • Category: generic cartridge class with unspecified OEM models

  • Minimum yield: ensure documented pages per cartridge

  • Color options: multiple color variants to be offered

  • OEM/Brand requirements: service support in India for imported items

Terms & Conditions

  • 25% quantity fluctuation right to the Purchaser with contracted rates

  • Supply-only scope; all costs included in bid price

  • Mandatory submission of certificates; non-submission leads to rejection

  • Imported items require Indian office for after‑sales service

Important Clauses

Payment Terms

Not specified in data; bidders should verify in bid documents and comply with standard government payment timelines

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period calculated if option is exercised, minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided data; bidders should review tender terms for LD provisions in the contract

Bidder Eligibility

  • Experience in supplying toner cartridges or printer consumables to government bodies

  • Valid GST registration and financial stability documentation

  • Possession of OEM authorization for supplied products and after‑sales capability

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GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge Compatible
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet Ent M1139 Printer, HP LaserJet Ent M1219nf Printer, HP LaserJet P1008 Printer, HP LaserJet P1106 Printer, HP LaserJet P1108 Printer, HP LaserJet Pro M202d Printer, HP LaserJet Pro M202dw Printer, HP LaserJet Pro M202n Printer, HP LaserJet Pro MFP M126a Printer, HP LaserJet Pro MFP M126nw Printer, HP LaserJet Pro MFP M128fn Printer, HP LaserJet Pro MFP M128fw Printer, HP LaserJet Pro MFP M226dn Printer, HP LaserJet Pro MFP M226dw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP CC388AC Blk Contr LJ Toner Cartridge-CC388AC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar supply of toner cartridges/consumables)

4

Financial statements (audited, last 3 years)

5

EMD/Security deposit proof (as per bid documents)

6

Technical bid documents and compliance certificates

7

OEM authorization/authorization letter for the specified products

8

Any additional certificates requested in ATC/Corrigendum

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

29-Nov-2025, 11:00 am

Opening Date

29-Nov-2025, 11:30 am

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for Indian Army toner cartridges tender in India 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD; provide OEM authorization for imported items and technical compliance certificates. Ensure supply of goods only with option clause details and delivery timelines. Review ATC for final documentation and upload all required files.

What documents are required for Indian Army printer consumables tender 2025?

Required documents include GST certificate, PAN, last 3 years financial statements, experience certificates for similar works, EMD proof, technical bid, OEM authorization, and any post‑award service proof. Missing documents may lead to rejection, so compile all as per bid‑doc checklist.

What are the technical specifications for toner cartridges in this tender?

Technical specs specify generic cartridge class, compatibility with listed printers, color options, and minimum yield per cartridge. Although model numbers aren’t specified, suppliers must provide documentation on cartridge type, yield, and compatibility with procurement requirements and after‑sales support evidence.

When is the delivery period for the Indian Army toner tender 2025?

Delivery begins after the last date of the original delivery order; extended delivery time applies if the option clause is exercised. The extended period uses the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the EMD and payment terms for this government toner tender?

Exact EMD details are not disclosed in the provided data; bidders must consult the bid documents. Payment terms typically follow government norms, but confirm whether advance, milestone, or post‑delivery payments apply and ensure compliance with submission of required EMD documents.

What OEM certifications are required for imported toner cartridges 2025?

Imported items require an OEM or Authorized Seller with a registered Indian office for after‑sales service; submit the certification confirming local service availability. Ensure OEM authorization documents accompany the bid and verify after‑sales support scope in India.

What does the 25% option clause mean for quantity adjustments?

The purchaser can increase/decrease bid quantity up to 25% at contract award and during currency, at contracted rates. Delivery timelines adjust based on the updated quantity using the specified formula, with a minimum extension of 30 days for changes.

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