GEM

Indian Army Department of Military Affairs 1.5 Ton & 2 Ton AC Gas Filling Tender 2025 - Servicing, Repairs & RO Equipment

Bid Publish Date

25-Nov-2025, 1:52 pm

Bid End Date

05-Dec-2025, 2:00 pm

Location

TINSUKIA , ASSAM

Progress

Issue25-Nov-2025, 1:52 pm
AwardPending
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Quantity

19

Category

1.5 Ton Split AC Gas Filling and Servicing

Bid Type

Single Packet Bid

Categories 13

STOMACHERS GRASS CUTTING MACHINE AIR CONDITIONER APPARELS GRASS CUTTER AIR COOLED ENGINE LAWN CUTTER GROUND MAINTENANCE CLOTHING FAN LAWN MOWER CUTTING MACHINE MACHINE

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for multiple maintenance and repair services, including 1.5 Ton split AC gas filling and servicing, 2 Ton AC gas filling and servicing, and various repairs such as grass cutting machines, pedestal fans, and RO water purifiers. The BOQ lists a total of 7 items, with services spanning cooling equipment, ventilation fixtures, and water purification systems. No specific location is provided in the data, and exact quantity/value details are not disclosed. The tender highlights an option clause for quantity adjustments up to 25% during and after contract, plus standard compliance obligations for turnover and OEM throughput. A unique aspect is the combination of HVAC gas filling with multiple repair services under a single procurement package, indicating a broad maintenance scope for Army facilities.

Key Specifications

  • AC gas filling: 1.5 Ton and 2 Ton units

  • Repair scope: Grass cutting machine, Surya pedestal fan, Crompton Farata fan, RO 100 Ltr purifier

  • BOQ: 7 items with undefined explicit quantities

  • Turnover criteria: last 3 years; OEM turnover criteria; certificate-based proofs

  • Delivery: option to increase quantity by 25%, extended delivery periods

  • No explicit location, start/end dates, or EMD value provided

Terms & Conditions

  • Option clause allows 25% quantity variation and extended delivery time

  • Must meet minimum turnover criteria with audited statements or CA/Cost Accountant certificate

  • OEM turnover criteria apply for bunch bids; highest bid category OEM must satisfy turnover

Important Clauses

Turnover Requirements

Bidder must provide average annual turnover for last 3 years ending 31st March; include audited balance sheets or CA/Cost Accountant certificate.

Delivery & Quantity Flexibility

Purchaser may increase/decrease quantity by up to 25% and extend delivery period with specified calculation formula.

OEM Turnover Compliance

OEM of offered product must meet turnover criteria; for bunch bids, OEM with highest bid value must comply.

Bidder Eligibility

  • Demonstrated turnover in line with stated criteria for last 3 financial years

  • Evidence of OEM authorization for offered products

  • Ability to service HVAC gas filling, fans, and RO units as listed

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1.5 Ton Split AC Gas Filling and Servicing 1.5 Ton Split AC Gas Filling and Servicing 8 nos estofficer_hq2mtndiv 15
2 Rapair of Grass Cutting Machine Rapair of Grass Cutting Machine 4 nos estofficer_hq2mtndiv 15
3 2 Ton AC Gass Filling and Servicing 2 Ton AC Gass Filling and Servicing 1 nos estofficer_hq2mtndiv 15
4 Repair of Surya Pedestal Fan Repair of Surya Pedestal Fan 2 nos estofficer_hq2mtndiv 15
5 Repair of Cromptan Farata Fan Repair of Cromptan Farata Fan 2 nos estofficer_hq2mtndiv 15
6 Repair of RO 100 ltrs Repair of RO 100 ltrs 1 nos estofficer_hq2mtndiv 15
7 Repair of RO Repair of RO 1 nos estofficer_hq2mtndiv 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating similar maintenance work

4

Audited financial statements for last 3 years (or CA/Cost Accountant certificate indicating turnover)

5

EMD submission proof (amount and mode as per terms)

6

Technical bid documents and compliance certificates

7

OEM authorization letters for offered products

8

Any other statutory documents required by the tender terms

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Indian Army tender 2025 HVAC & repairs in India

Bidders must submit GST, PAN, experience proofs, turnover certificates for last 3 years, EMD documents, OEM authorizations, and technical bid; ensure compliance with option clause for 25% quantity variation and provide turnover evidence from audited statements or CA certificates. Ensure AC gas filling capabilities for 1.5 and 2 ton units.

What documents are required for the Indian Army maintenance tender 2025

Required documents include GST certificate, PAN card, experience certificates for similar work, audited financial statements or CA certificate indicating turnover, EMD proof, technical bid, and OEM authorizations for offered products. Upload all documents with the bid as per the terms and conditions.

What are the eligibility criteria for OEM turnover in this tender

OEMs must meet the minimum average annual turnover over the last three years ending 31st March; if the OEM is <3 years old, use completed years post-constitution. In case of bunch bids, the OEM with the highest bid value must satisfy the turnover criteria via audited statements or CA certificates.

How does the 25% quantity variation affect delivery for this tender

The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency of the contract. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days unless original period exceeds that.

What is the scope of repair services included in this tender

Scope includes 1.5 Ton and 2 Ton AC gas filling and servicing, repair of grass cutting machines, Surya pedestal fans, Crompton Farata fans, and RO units up to 100 litres. BOQ contains seven items, without explicit unit quantities in the provided data.

What are the key submission requirements for this Indian Army bid

Submit GST, PAN, experience proofs, three-year turnover documentation, EMD proof, OEM authorizations, and technical bid documents. Ensure compliance certificates are included and that turnover and OEM criteria are demonstrable via audited statements or CA certificates.

What delivery and warranty terms are specified in the tender

Delivery terms allow up to 25% quantity variation with extended delivery periods calculated per formula; warranty/AMC terms are not specified in the provided data, so bidders should check the official terms for post-delivery support and warranty requirements.

Which equipment categories are covered under the recycler maintenance clause

Categories include HVAC (AC gas filling for 1.5 and 2 ton units), grass cutting machinery, Surya pedestal fans, Crompton Farata fans, and RO 100 litre water purifiers. Vendors must prove capability in service and repairs for this mixed portfolio.