GEM

Bharat Heavy Electricals Limited cooling water piping tender Bhopal Madhya Pradesh 2025

Bid Publish Date

06-Dec-2025, 9:54 am

Bid End Date

22-Dec-2025, 5:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue06-Dec-2025, 9:54 am
AwardPending
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Quantity

12

Bid Type

Two Packet Bid

Categories 7

WATER SUPPLY TURBINE OIL TUBES AND PIPES COOLER ROTARY COMPRESSOR PIPING AIR COOLER

Tender Overview

Bharat Heavy Electricals Limited invites bids for the Arrangement of Cooling Water Piping for Air Cooler, Top & Bottom Oil Cooler at Bhopal, Madhya Pradesh. The scope is limited to supply of goods with no BOQ quantity listed. The procurement includes optional quantity adjustment up to 25% during contract execution and potential extension of delivery time based on the option clause. The tender implements MSE purchase preference and requires GST-compliant invoicing on GeM. The project focuses on cooling-fluid piping assemblies for BHEL equipment, with acceptance tightly tied to defined inspection protocols.

Technical Specifications & Requirements

  • Scope of supply: Only supply of goods; no installation work specified.
  • Inspection: Pre-dispatch inspection at seller premises or post-receipt inspection at BHEL Bhopal; inspection agency may be BHEL or an authorized third party as per ATC.
  • Delivery terms: Delivery window governed by option clause; delivery period extends from the last date of the original delivery order and adjusts with quantity changes (minimum 30 days).
  • GST/compliance: Invoices must be uploaded on the GeM portal with a GST payment screenshot.
  • Procurement preference: MSE purchase preference as per Centre policies.
  • Location context: Tender is geared toward supplying cooling piping assemblies to BHEL facilities in Bhopal, MP.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid quantity; extension of delivery period follows a defined formula with a minimum of 30 days.
  • Payment/Termination Risk: Purchaser may terminate for non-compliance, non-delivery, or insolvency; contract is contingent on timely delivery and material conformity.
  • GST invoicing: Seller must upload scanned GST invoice and GST portal payment confirmation on GeM.
  • Inspection rights: Pre-dispatch or post-receipt inspection as specified; submission of materials to BHEL Bhopal for acceptance.
  • MSE preference: Centre-led preference applies to eligible Micro and Small Enterprises.
  • Scope note: The bid price must include all cost components for the supply of goods; no installation services indicated.

Key Specifications

    • Product category: Arrangement of cooling water piping for air cooler, top & bottom oil cooler
    • Scope: Only supply of Goods (no installation)
    • Inspection standards: Pre-dispatch or post-receipt inspection by specified agency at BHEL/authorized third party
    • Delivery terms: Option-based quantity adjustment up to 25%, minimum delivery extension 30 days
    • GST compliance: Upload GST invoice and GST portal payment screenshot on GeM
    • Preference: MSE procurement preference per government policy
    • Location: BHEL works in BHOPAL, MADHYA PRADESH

Terms & Conditions

  • Option clause allows +/-25% quantity variation and time extension with minimum 30 days

  • GST invoice and GST portal payment screenshot must be uploaded on GeM

  • Inspection can be pre-dispatch at seller premises or post-receipt at BHEL Bhopal

Important Clauses

Payment Terms

Invoices must be GST-compliant with upload on GeM; payment terms not explicitly stated in ATC; adhere to standard GeM/ purchaser terms.

Delivery Schedule

Delivery period begins from the last date of original delivery order; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; termination rights exist for non-compliance, failure to deliver, or misrepresentation.

Bidder Eligibility

  • Proven ability to supply cooling piping components for air coolers and oil coolers

  • GST registration and compliance with GeM invoicing

  • Adherence to MSE purchase preference where applicable

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar supply of cooling piping or related equipment)

4

Financial statements (last 2–3 years)

5

EMD documentation (if applicable per ATC)

6

Technical bid documents confirming product conformity

7

OEM authorizations or authorized distributor certificates

8

GST invoice generation confirmation and GST portal payment screenshot

9

Pre-dispatch/Post-receipt inspection compliance documents

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid in the cooling water piping tender in Bhopal for 2025?

Bidders must register on GeM, provide GST-compliant invoice, and submit technical bids showing capability to supply cooling piping for air coolers and top/bottom oil coolers. Ensure OEM authorizations if required and confirm delivery timelines under the 25% option clause. Also align with MSE preference policies.

What documents are required for the BHEL piping tender submission in MP?

Submit GST certificate, PAN, two to three years of financial statements, experience certificates for similar supplies, OEM authorizations, and technical bid documents demonstrating conformity to the requested cooling piping components. Include GST portal payment screenshot with the invoice.

What are the inspection requirements for the BHEL Bhopal piping tender?

Inspection may be pre-dispatch at seller premises or post-receipt at BHEL Bhopal. The nominated inspection agency could be BHEL or a trusted third party per ATC; ensure compliance docs are ready and available for audit during inspection.

What is the impact of the 25% quantity option clause for delivery?

The purchaser may adjust quantity by ±25% during contract at contracted rates. Delivery extension is calculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days to cover variations.

Which organizations benefit from MSE purchase preference for this tender?

Centre policy grants purchase preference to Micro and Small Enterprises (MSEs). Ensure eligibility by providing MSME registration details; preference will be considered during contract award if criteria are met.

What GST requirements are needed for invoice submission in GeM?

Bidders must upload a scanned GST invoice and a screenshot confirming GST payment on the GeM portal. Ensure invoices align with line items and delivery acceptance criteria to avoid payment delays.

When does the delivery period start for this Bhopal piping tender?

Delivery starts from the last date of the original delivery order. If the option clause is exercised, extended time applies per the formula, with a minimum extension of 30 days to accommodate changes in quantity.

What is the scope of supply for this BHEL cooling piping procurement?

The scope is limited to the supply of goods only, with no installation services. All associated costs must be included in the bid price, and pre- or post-delivery inspections will determine acceptance at BHEL Bhopal.