GEM

Indian Army Darjeeling Vehicle Spare Parts Tender Procurement 2025 ISO 9001 3 Years Residual Life

Bid Publish Date

21-Nov-2025, 1:31 pm

Bid End Date

01-Dec-2025, 2:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue21-Nov-2025, 1:31 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

16

Category

ASSY FUEL FILTER

Bid Type

Single Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Eight vehicle spare parts categories including fuel filters and oxygen sensor
  • • 25% quantity variation on order quantity during and after contract
  • • 3 years residual market life for offered products
  • • GST responsibility with rate-based reimbursement limits
  • • Delivery period adjustments with minimum 30 days
  • • Non-obsolescence clause to prevent end-of-life products
  • • No explicit EMD amount disclosed; verify during bid preparation

Categories 7

FUEL FILTERS SPORT VEHICLE BRAKE CABLE PNEUMATIC MEDICAL GAS SENSOR

Tender Overview

The Indian Army, Department Of Military Affairs, seeks bids for a set of eight vehicle spare parts and assemblies listed under the Category: ASSY FUEL FILTER, FUEL FILTER CATRIDGE, REAR WINDSHIELD, PAD, SWITCH ASSY CHANGE OVER, OXYGEN SENSOR, HAND BRAKE CABLE, SUSPENSION. Location is DARJEELING, WEST BENGAL (734001). No start/end dates or estimated value are disclosed. The tender requires ISO 9001 certification, allows a 25% quantity variation during and after contract award, and imposes a 3‑year residual life requirement for offered items to avoid obsolescence. GST handling is bidder’s responsibility with potential rate-based adjustments. Unique aspects include option-based delivery extensions and mandatory non-obsolescence compliance.

Technical Specifications & Requirements

  • Product categories: eight vehicle spare parts (fuel filters, cartridge, windshield, pad, change-over switch, oxygen sensor, hand brake cable, suspension).
  • Standards & compliance: ISO 9001 certification required for bidder or OEM.
  • Lifecycle requirements: offered items must have at least 3 years residual market life; not declared end-of-life by OEM within that period.
  • Delivery & quantities: option to increase/decrease quantity up to 25%; delivery period adjustments tied to original duration with a minimum of 30 days; extended period may extend within contract scope.
  • GST: bidder bears GST implications; reimbursement as actuals or capped to quoted rate, whichever is lower. Taxes subject to applicable rules.
  • BOQ context: eight items, with no specific unit or quantity disclosed in the data.
  • Documentation trigger: non-submission of required certificates may lead to rejection.

Terms, Conditions & Eligibility

  • EMD / security: not specified in the data provided; bidders should verify as part of submission.
  • Experience criteria: not explicitly stated beyond ISO 9001 and non-obsolescence; bidders must ensure OEM/organization capability to supply spare parts.
  • Delivery terms: delivery timeline linked to original order date with option-based extension; minimum extension period is 30 days.
  • Payment terms: GST handling clarified; actual payment terms not detailed beyond reimbursement framework.
  • Documents: bidders must upload ISO 9001 certificate; ensure OEM authorization and relevant certification documents to avoid rejection.

Key Specifications

  • Product names: ASSY FUEL FILTER, FUEL FILTER CATRIDGE, REAR WINDSHIELD, PAD, SWITCH ASSY CHANGE OVER, OXYGEN SENSOR, HAND BRAKE CABLE, SUSPENSION

  • Quantities: eight items in BOQ; exact quantities not disclosed

  • EMD / estimated value: not specified in provided data

  • Experience: OEM/non-obsolescence life requirement of 3 years

  • Quality: ISO 9001 certification mandatory

  • Delivery: quantity change option up to 25%; minimum 30-day extension

  • Warranty/Aftermarket support: not specified; verify with supplier

Terms & Conditions

  • 25% quantity variation allowed during and after contract

  • 3 years residual market life for offered products

  • ISO 9001 certification required for bidder or OEM

Important Clauses

Payment Terms

GST responsibility lies with bidder; reimbursement limited to actuals or quoted rate, whichever is lower

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period if option exercised; minimum 30 days extension

Penalties/Liquidated Damages

Not specified in data; verify in official tender terms and conditions

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must ensure offered parts maintain ≥3 years residual market life

  • Must comply with 25% quantity variation and delivery extension terms

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ASSY FUEL FILTER TATA 2.5 TON 5 nos tssoffice2 15
2 FUEL FILTER CATRIDGE MAHINDRA SCORPIO 2 nos tssoffice2 15
3 REAR WIND SHIELD MAHINDRA SCORPIO 1 nos tssoffice2 15
4 PAD ROYAL ENFIELD 1 nos tssoffice2 15
5 SWITCH ASSY CHANGE OVER MARUTI GYPSY 3 nos tssoffice2 15
6 OXYGEN SENSOR MARUTI GYPSY 2 nos tssoffice2 15
7 HAND BRAKE CABLE TATA SAFARI STROME 1 nos tssoffice2 15
8 SUSPENSION MARUTI GYPSY 1 nos tssoffice2 15

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Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certificate (bidder or OEM)

4

OEM authorization letter (if applicable)

5

Experience certificates for similar supply

6

Financial statements or turnaround evidence

7

Any certificate validating non-obsolescence claim

8

Technical compliance documents relevant to spare parts

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid on the Indian Army vehicle parts tender in Darjeeling 2025?

Bidders must submit ISO 9001 certificates, OEM authorizations, GST details, and experience certificates for similar supply. Ensure non-obsolescence compliance (3 years residual life) and readiness to handle 25% quantity variation. Payment terms follow GST rules, with reimbursement limits as per tender terms.

What documents are required for the Darjeeling spare parts tender submission?

Submit GST registration, PAN card, ISO 9001 certificate (bidder or OEM), OEM authorization letters, experience certificates for similar parts, financial statements, and technical compliance documents for all eight item categories listed in the BOQ.

What standards must the supplier meet for the Indian Army parts bid in WB?

Suppliers must have ISO 9001 certification for either the bidder or the OEM. Products must meet non-obsolescence criteria (3 years residual market life) and supplier must be capable of delivering spare parts within the 30-day minimum extension framework.

How does the 25% quantity variation clause affect bids for Darjeeling parts?

The purchaser may increase or decrease order quantity by up to 25% at contract placement and during currency at contracted rates. Delivery time adjusts proportionally, with a minimum extension of 30 days, ensuring supply continuity for fluctuating demand.

What are the GST considerations for the Darjeeling tender in 2025?

Bidders bear GST applicability; reimbursement is either actuals or the lower of the quoted GST rate. Ensure correct GST calculations in line with prevailing tax laws and tender terms to avoid discrepancies.

What are the key eligibility criteria for supplying vehicle spares to the Indian Army?

Eligibility hinges on ISO 9001 certification, ability to ensure 3 years residual life for parts, non-obsolescence confirmation, and compliance with the variation and delivery terms. Provide OEM authorizations and relevant quality documents with bid submission.

Where can I find the eight item categories for the Darjeeling tender?

The eight categories include ASSY FUEL FILTER, FUEL FILTER CATRIDGE, REAR WINDSHIELD, PAD, SWITCH ASSY CHANGE OVER, OXYGEN SENSOR, HAND BRAKE CABLE, and SUSPENSION. Exact quantities are not disclosed; ensure technical alignment with OEM specifications during bid.

What is the delivery extension policy for the Indian Army spare parts bid?

Delivery extensions arise from the option clause. If extended, the additional time equals (Extended quantity ÷ Original quantity) × Original delivery period, minimum 30 days; purchaser may extend further within contracted rates and original delivery context.