GEM

Health and Family Welfare Department Karnataka Facility Management Services Tender 2025 - Lump Sum, 25% Clause

Bid Publish Date

22-Nov-2025, 12:53 pm

Bid End Date

02-Dec-2025, 3:00 pm

Bid Opening Date

02-Dec-2025, 3:30 pm

Location

HASSAN , KARNATAKA

Progress

Issue22-Nov-2025, 12:53 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE

Tender Overview

Health and Family Welfare Department Karnataka invites bids for Facility Management Services (Lump Sum) in the healthcare sector, with consumables to be provided by the service provider included in the contract cost. The procurement is located in Karnataka and targets a lump-sum management solution for patient support and healthcare facilities. Key differentiators include a flexible 25% quantity/duration variation at contract issuance and the option for excess settlement with additional charges declared during invoicing. No BOQ items are listed, signaling a broad scope and higher flexibility for bidders.

Technical Specifications & Requirements

  • Service scope: Lump-sum facility management for healthcare settings with included consumables.
  • Option Clause: Contract quantity or duration may be increased up to 25% at contract issue and thereafter.
  • Excess settlement: Service providers may include additional charges up to a specified percentage of the item-level total value; must declare applicability and attach supporting documents.
  • ATC document: Buyer uploaded ATC document; bidders should review for additional terms.
  • No formal BOQ: No itemized quantities currently listed; bidders should assume a broad, integrated service model.
  • Location specifics: Tender relates to health facilities under the Karnataka Health and Family Welfare framework.
  • Consumables: Included in contract cost; verify scope during bid prep.
  • ATC implications: Comply with terms in the uploaded ATC document.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders should confirm exact requirement in the ATC.
  • Quantity/Duration variance: Up to 25% increase allowed; acceptance by bidder is mandatory.
  • Excess settlement: Additional charges permitted up to a defined percentage; must be documented with invoices.
  • Documentation: Standard tender submissions likely required; review GST, PAN, experience, and financials as part of due diligence.
  • ATC compliance: Ensure adherence to Buyer Uploaded ATC terms and conditions; confirm any special compliance needs.
  • Commercial terms: Lump-sum contract; consumables included; verify payment terms in final contract.

Key Specifications

  • Product/Service: Facility Management Services (Lump Sum) for healthcare facilities in Karnataka

  • Consumables: Included in contract cost; bidder to supply as part of service

  • Quantity/Duration: Variations allowed up to 25% at contract issue; subsequent changes also capped at 25%

  • Excess settlement: Optional additional charges up to specified percentage; require documentary support

  • Documentation: Review of Buyer Uploaded ATC for any special compliance or reporting requirements

Terms & Conditions

  • 25% variation: contract quantity or duration can be increased up to 25%

  • Excess settlement: add-on charges allowed with mandatory supporting documents

  • Consumables included: service cost to cover consumables as part of lump-sum

Important Clauses

Payment Terms

Payment terms will be defined in the final contract; the tender notes alternative invoicing via excess settlement and declared charges, requiring documentary support.

Delivery Schedule

No fixed delivery milestones are specified in the data; bidders should align with facility management timelines as per ATC and final contract.

Penalties/Liquidated Damages

No explicit LD details in provided data; bidders should verify LD/penalties in the final ATC and contract to ensure compliance.

Bidder Eligibility

  • Experience in delivering facility management services in healthcare environments

  • Financial stability evidenced by audited statements

  • Capacity to supply consumables as part of a lump-sum contract

Past Similar Tenders (Historical Results)

5 found

Facility Management Services - LumpSum Based - Healthcare; Patient Support Services; Consumables to

N/a

BANGALORE, KARNATAKA

Posted: 7 March 2025
Closed: 19 March 2025
GEM

Facility Management Services - LumpSum Based - Healthcare; Patient Support Services; Consumables to

N/a

BANGALORE, KARNATAKA

Posted: 7 March 2025
Closed: 19 March 2025
GEM

Facility Management Services - LumpSum Based - Healthcare; Patient Support Services; Consumables to

N/a

BANGALORE, KARNATAKA

Posted: 6 March 2025
Closed: 19 March 2025
GEM

Facility Management Services - LumpSum Based - Healthcare; Patient Support Services; Consumables to

N/a

CHICKMAGALUR, KARNATAKA

Posted: 6 March 2025
Closed: 17 March 2025
GEM

Facility Management Services - LumpSum Based - Healthcare; Patient Support Services; Consumables to

Directorate Of Health And Family Welfare Services

GADAG, KARNATAKA

Posted: 1 March 2025
Closed: 11 March 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar facility management in healthcare

4

Financial statements (last 2-3 years) and turnover proof

5

EMD/Security deposit documents (if required by ATC)

6

Technical bid documents demonstrating capabilities

7

OEM authorizations or service partner agreements (if applicable)

8

Any certificates referenced in ATC (if provided)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to participate in facility management tender in Karnataka health department 2025

Bidders should first review the Buyer Uploaded ATC, confirm eligibility for healthcare FM in Karnataka, prepare GST, PAN, and financials, and gather experience certificates. The contract is lump-sum with consumables included; ensure compliance with the 25% quantity/duration variation rule and possible excess settlement invoicing.

What documents are required for Karnataka healthcare FM tender submission

Submit GST registration, PAN, experience certificates for similar healthcare FM projects, recent financial statements, and technical bid documents. Include any OEM authorizations if applicable and security deposit or EMD documents as per ATC requirements for the final contract.

What are the key specifications for consumables in Karnataka FM tender

Consumables are included in the lump-sum contract cost; bidders must verify the exact scope in the ATC and final contract. Ensure quality and delivery processes for consumables meet healthcare facility standards and align with the 25% variation clause in the agreement.

When is the 25% variation allowed for contract quantity or duration

Variation is permitted up to 25% at the time of issue of the contract, and may be adjusted within the same 25% limit thereafter as per the buyer terms. Bid adjustments should reflect this flexibility in the proposal.

What is excess settlement in this Karnataka tender and how to use it

Excess settlement allows service providers to include additional charges up to a defined percentage of item-level value, with mandatory supporting documents. Declare applicability during invoice creation and ensure total invoiced amount stays within the limit.

What is the expected payment structure for Karnataka FM contract

Final payment terms are defined in the contract after bid evaluation. The tender notes excess settlement options; bidders should look for terms detailing milestones, invoicing schedules, and any advance payments as per the ATC.

What standards or certifications may be required for healthcare FM in Karnataka

While not specified in the data, bidders should anticipate standard healthcare facility management practice including IS0-compatible quality controls, safety compliance, and any state-level procurement standards referenced in the ATC. Prepare relevant certifications and past performance evidence.

Who reviews compliance with the Buyer Uploaded ATC terms for this tender

The procurement authority under the Health and Family Welfare Department Karnataka will review ATC compliance. Bidders must adhere to ATC requirements, provide all requested documentation, and ensure consumables and services meet health facility standards.