GEM

Indian Army Frontline Vehicle Spare Parts Tender Lucknow Uttar Pradesh 2025 IS 550 Compliant and OEM Standards

Bid Publish Date

21-Nov-2025, 1:55 pm

Bid End Date

01-Dec-2025, 2:00 pm

Bid Opening Date

01-Dec-2025, 2:30 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue21-Nov-2025, 1:55 pm
AwardPending
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Quantity

7

Category

REAR WHEEL DRUM ASSY

Bid Type

Single Packet Bid

Key Highlights

  • • Critical: 25% quantity variation right to purchaser with proportional delivery extensions
  • • Critical: Delivery extension formula based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • • Critical: No itemized technical specifications provided; verify OEM compatibility and approvals
  • • Critical: 7 distinct items in BOQ with no disclosed quantities or units
  • • Critical: OEM authorizations and standard GST/PAN/document submissions likely required
  • • Critical: Ensure readiness for standard Indian Army procurement terms and potential delivery penalties

Categories 12

FUEL FILTERS FAN STRAINER OPERATION THEATRE EQUIPMENT ANAESTHESIA MACHINE FIRE BREATHING APPARATUS MEDICAL EQUIPMENT AIR COOLED ENGINE PNEUMATIC OIL PUMP VENTILATOR BARREL

Tender Overview

The Indian Army Department of Military Affairs invites bids for multiple automotive spares including REAR WHEEL DRUM ASSY, HARNESS ASSY, FAN BELT, OIL FILTER, FUEL FILTER, LOUVER ASSY VENTILATOR, and STRAINER OIL PUMP in the LUCKNOW, UTTAR PRADESH 226001 region. The procurement covers seven BOQ items with an overall estimated scope not disclosed. The tender emphasizes quantity flexibility up to 25% via option clauses and allows adjustments during contract currency at contracted rates. Bidders should prepare for potential extended delivery timelines directly linked to option exercise.

  • Organization: Indian Army (Department of Military Affairs)
  • Location: Lucknow, Uttar Pradesh
  • Category: Military automotive spares including drivetrain, filtration, ventilation, and lubrication components
  • Key differentiator: 25% quantity variation right to purchaser, with delivery period adjustments mirrored to option-based quantity changes
  • Unique aspect: Delivery timing linked to last original delivery order date with formulas for extension

Technical Specifications & Requirements

  • No explicit technical specifications provided in the tender data
  • BOQ lists 7 items but individual quantities/units are not disclosed (N/A)
  • No standard numbers, model numbers, or performance metrics specified
  • Buyer terms require adherence to option clause and calculated delivery extensions
  • Delivery terms may depend on original delivery period; extended time follows (Increase/Original Quantity) × Original delivery period, minimum 30 days
  • The absence of technical specs implies bidders must rely on customary OEM compatibility for listed spares
  • Important: align with general military procurement expectations and verify OEM authorizations if required

Terms, Conditions & Eligibility

  • Quantity flexibility clause: Purchaser may increase/decrease quantity up to 25% during ordering and currency of contract
  • Delivery extension mechanism: time extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Compliance requirement: Bidders must adhere to the option clause and related delivery adjustments
  • EMD/Payment details: Not disclosed in the data; ensure readiness per standard government tender practices
  • Submissions: Terms reference generic, but bidders should prepare common documents such as GST, PAN, and OEM authorizations
  • Warranty/penalty: Not specified in the available data; verify during bid submission and contract alignment

Key Specifications

  • Product/service names: rear wheel drum assembly, harness assembly, fan belt, oil filter, fuel filter, louver ventilator assembly, strainer oil pump

  • Quantities/BOQ: 7 items; specific quantities not disclosed

  • Estimated value: not disclosed

  • Experience: prior supply of automotive spares to defense/government bodies recommended

  • Standards: no explicit standards listed; bidders should verify OEM/spec compliance for defense spares

Terms & Conditions

  • Option Clause: 25% quantity variation and corresponding delivery extension rights

  • Delivery timing: extensions based on (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days

  • Documentation: bid submission likely requires GST, PAN, experience, financials, EMD, and OEM authorizations

Important Clauses

Payment Terms

Payment terms to be defined; bidders should anticipate standard government terms including possible advance/milestones per contract

Delivery Schedule

Delivery period commences from last date of original delivery order; extensions via option clause follow calculated formula

Penalties/Liquidated Damages

Not specified in data; verify during bid submission and contract negotiations

Bidder Eligibility

  • Experience in supplying automotive spares to government/defense sectors

  • Valid GST registration and PAN

  • Financial stability sufficient to meet tender obligations

  • Authorized OEM representation or manufacturing capability for listed spares

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Closed: 25 January 2025
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GEM

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 REAR WHEEL DRUM ASSY REAR WHEEL DRUM ASSY 1 nos jitubuyer_215fwc 15
2 HARNESS ASSY HARNESS ASSY 1 nos jitubuyer_215fwc 15
3 FAN BELT FAN BELT 1 nos jitubuyer_215fwc 15
4 OIL FILTER OIL FILTER 1 nos jitubuyer_215fwc 15
5 FUEL FILTER FUEL FILTER 1 nos jitubuyer_215fwc 15
6 LOUVER ASSY VENTILATOR LOUVER ASSY VENTILATOR 1 nos jitubuyer_215fwc 15
7 STRAINER OIL PUMP STRAINER OIL PUMP 1 nos jitubuyer_215fwc 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements or turnover documentation

5

EMD/Security deposit documents (as per tender practice)

6

Technical bid documents demonstrating OEM compatibility

7

OEM authorization letters (if bidding on behalf of manufacturer)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army spares tender in Lucknow 2025

Bidders must meet eligibility criteria, prepare GST and PAN, gather financial statements, and obtain OEM authorizations if required. Ensure readiness with EMD documents and a technical bid demonstrating OEM compatibility for rear wheel drum assemblies, harness assemblies, and filters. Follow option clause delivery rules and submit within tender timelines.

What documents are required for Indian Army spare parts tender in Lucknow

Required documents typically include GST certificate, PAN, experience certificates for defense-grade spares, financial statements, EMD or security deposit, OEM authorization letters, and technical bid demonstrating conformity to part specifications and OEM compatibility for items like oil filters and fuel filters.

What are the technical specifications for this Lucknow Army tender

No explicit technical specifications are listed; bidders should submit OEM-approved part numbers, ensure compatibility with rear wheel drum assemblies, harness assemblies, and filters, and align with standard defense equipment tolerances and mounting interfaces as per OEM data sheets.

What is the EMD amount for the Indian Army procurement

The EMD amount is not disclosed in the available data; bidders should monitor tender portal guidance and prepare a security deposit as per standard government procurement practices to avoid disqualification.

When is delivery expected after original order in this tender

Delivery extensions are governed by the option clause: the additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure you can meet potential extended timelines.

How to verify OEM authorization for defense spares bidding

Obtain official authorization letters from the OEM stating you are an authorized reseller or manufacturer for the listed spares (rear wheel drum, harness, filters). Include these letters with the technical bid and corroborate with OEM product datasheets.

What is the procurement location and organization for this bid in 2025

The procurement is conducted by the Indian Army, Department of Military Affairs, for Lucknow, Uttar Pradesh 226001. Bidders should reference this location when planning logistics, delivery, and after-sales support for the listed spares.