GEM

Indian Army Polythene Film, Cloth Dosuti Cotton, Paint Finishing, Abrasive Paper & Twine Tender Allahabad UP 2025

Bid Publish Date

26-Nov-2025, 5:57 pm

Bid End Date

17-Dec-2025, 6:00 pm

EMD

₹41

Location

ALLAHABAD , UTTAR PRADESH

Progress

Issue26-Nov-2025, 5:57 pm
AwardPending
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Quantity

11404

Category

H4 9330-000028 POLYTHENE FILM .25 MM THICK X 1 M WIDTH

Bid Type

Two Packet Bid

Categories 6

WOODEN PRODUCT ABRASIVE PAPERS FIBERS THREADS AND YARNS EMERY ABRASIVES AND ABRASIVE MEDIA WOODEN TROLLEY

Tender Overview

The Indian Army (Department Of Military Affairs) in Allahabad, Uttar Pradesh invites bids for multiple basic consumables: polythene film 0.25 mm thickness and 1 m width, cloth dosuti cotton yellow 91 cm wide, paint R.F.U. finishing general service, abrasive paper (emery or corundum grit), and twine Europe No-2. Estimated quantity and value are not disclosed; EMD is noted as ₹41. The contract uses a flexible quantity clause allowing up to 25% quantity variation during and after award, with delivery timing linked to the original period and extended periods, minimum 30 days. Location-specific terms and inspection procedures are defined.

Unique bid conditions include supplier must establish or already operate service centers in the consignee state for carry-in warranty, or rely on on-site warranty where applicable. Pre-approval of advance samples is required within 5 days of award, with buyer feedback within 7 days. Post-award random inspections by a Board Of Officers may occur, and optional post-dispatch inspection can be invoked. These elements frame a procurement that blends standard supply of consumables with strict QA and post-sale service readiness.

Technical Specifications & Requirements

  • Items: polythene film, cloth dosuti cotton yellow, finishing paint, abrasive paper, twine. No quantitative BOQ data provided; items appear as Noun phrases under H4/H2 categories.
  • Standards & QA: advance sample approval required; pre/post-inspection options; functional service center requirement in the consignee state; on-site vs carry-in warranty distinction.
  • Delivery & Variability: option to increase quantity up to 25%; delivery period adjustments based on original and extended periods; minimum 30 days for time extension.
  • Testing & Acceptance: board-level inspection; post-receipt checks before acceptance; pre-dispatch inspection may apply if ATC specifies.
  • OEM & Service: service center within 30 days of award; documentary proof required for service readiness.

Terms, Conditions & Eligibility

  • EMD: ₹41 (clarify currency in tender documents).
  • Delivery: delivery period tied to order schedules with option-based extensions; minimum extension logic ensures no LD for buyer delays in sample approvals.
  • Inspection: potential INS. Agency: Board Of Officers; post-receipt inspection at consignee site.
  • Sample Clause: 2 advance samples due within 5 days; modification list within 7 days; bulk supply aligned to approved sample; deviations may trigger new samples or contract termination.
  • Warranty/Support: service centers required in state of consignee; on-site warranty considered if applicable; evidence of functional center needed for payment release.
  • Documentation: bidders must submit GST certificate, PAN, experience certificates, financial statements, EMD documentation, technical bid, and OEM authorizations per ATC.

Key Specifications

    • Product names extracted from tender: polythene film (0.25 mm, 1 m width), cloth dosuti cotton yellow (91 cm wide), paint R.F.U. finishing general service, abrasive paper (emery or corundum grit), twine Europe No-2
    • Estimated value: not disclosed; EMD: ₹41
    • Delivery flexibility: option to increase quantity up to 25%; delivery period adjustments per clause
    • Inspection framework: potential Board Of Officers inspection; pre-dispatch/ post-receipt options
    • Service center requirement: functional in each consignee state; 30 days enablement post-award

Terms & Conditions

  • EMD amount and currency unclear; verify in ATC

  • Quantitative variation up to 25% during/after contract with rate stability

  • Advance sample approval within 5 days; modifications within 7 days

  • Board of Officers inspection and potential post-receipt checks

  • Service centers mandatory in consignee state; payment linked to center proof

Important Clauses

Payment Terms

Payment release contingent on submission of service center proof and conformity to approved samples; no LD for buyer delays in sample approval; delivery period adjustments as per option clause

Delivery Schedule

Delivery period starts from order date; extended delivery time computed as (increased quantity / original quantity) × original delivery period, min 30 days; option to extend up to original period

Penalties/Liquidated Damages

Clauses reference LDs only as per contract; explicit LD rates not shown; termination possible for major deviations or non-conformance

Bidder Eligibility

  • Functional service center in the state of each consignee location or on-site warranty arrangements

  • Experience in supplying basic consumables (polythene, fabrics, paints, abrasives, twine) to government bodies

  • Compliance with GST, PAN, and financial health documentation; OEM authorizations if required by ATC

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GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 H4 9330-000028 POLYTHENE FILM .25 MM THICK X 1 M WIDTH POLYTHENE FILM .25 MM THICK X 1 M WIDTH 7,543 mtr abhitav423 30
2 H2 8305-000184 CLOTH DOSUTI COTTON YELLOW 91 CM WIDE CLOTH DOSUTI COTTON YELLOW 91 CM WIDE 2,974 mtr abhitav423 30
3 H1 A 8010-000160 PAINT R.F.U. FINISHING GENERAL SERVICE PAINT R.F.U. FINISHING GENERAL SERVICE 638 ltr abhitav423 30
4 H1 5350-000024 ABRASIVE PAPER EMERY OR CORUNDUM IS GRIT ABRASIVE PAPER EMERY OR CORUNDUM IS GRIT 235 nos abhitav423 30
5 H2 4020-000183 TWINE EUROPE NO-2 TWINE EUROPE NO-2 14 nos abhitav423 30

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements (audited if available)

5

EMD/Security deposit proof

6

Technical bid documents showing compliance

7

OEM authorizations or dealership certificates

8

Proof of functional Service Center (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid in Allahabad polythene film tender for Indian Army 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD of ₹41, and technical bid with OEM authorizations. Ensure service center availability in the state, pre-approval of 2 advance samples within 5 days, and demonstrate capability for 25% quantity variation with compliant delivery timelines.

What documents are required for Army finishing paint procurement Allahabad

Required documents include GST certificate, PAN, company experience in finishing paints supply, financial statements, EMD proof, technical compliance sheets, and OEM authorization if applicable. Submit evidence of a functional service center in the consignee state and pre-dispatch/ post-receipt inspection readiness.

What are the inspection terms for Indian Army consumables tender UP

Inspection may be conducted by a Board Of Officers or pre-dispatch/post-receipt checks at the consignee site. Ensure readiness for potential post-receipt acceptance testing and provide samples for approval within 5 days of award; failure to conform may lead to contract termination.

What is the sample approval process for this Allahabad tender

Submit 2 advance samples within 5 days of award. Buyer provides modification list within 7 days. Supplier must align bulk supply with approved samples; delays in buyer approval may extend delivery without liquidated damages.

What is the delivery extension rule in the 25% quantity option

If quantity increases by up to 25%, the delivery period extends by (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. The purchaser may further extend within the total original delivery window.

What are the key eligibility criteria for this Army tender Allahabad

Eligibility includes ability to supply basic consumables, GST and PAN compliance, demonstrated financial stability, and availability of a functional service center in the consignee state or equivalent on-site warranty. OEM authorizations may be required per ATC.

How to verify EMD and payment terms for this UP government tender

EMD is listed as ₹41; verify currency and payment terms in the ATC. Payment typically follows delivery and acceptance, contingent on submission of required documents and proof of service capability; confirm whether advance payment or milestone payments apply.

What standards or certifications are required for these items

The tender references standard compliance through approvals of advance samples and inspection; specific ISI ISO standards are not listed. Ensure conformity to supplier quality practices and provide manufacturer warranties or certifications as applicable to polythene film, cotton fabric, paints, abrasives, and twine.