GEM

Indian Army Oil & Mechanical Spare Parts Tender Bardhaman West Bengal 2025 - ISI/ISO Specs and EMD Terms

Bid Publish Date

26-Nov-2025, 10:05 pm

Bid End Date

08-Dec-2025, 1:00 pm

Value

₹3,00,000

Location

BARDHAMAN , WEST BENGAL

Progress

Issue26-Nov-2025, 10:05 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

230

Category

Hydraulic Filter Cartg

Bid Type

Two Packet Bid

Key Highlights

  • • Key brand/OEM focus: Not explicitly stated; OEM-grade components implied by listed part types
  • • Technical certifications: Specific standards not listed; Data Sheet mismatch triggers rejection
  • • Special clauses: 25% quantity variation right; extended delivery period with calculated time formula
  • • Eligibility: Upload Data Sheet, PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code prerequisites
  • • Warranty/AMC: Not specified in buyer terms
  • • Penalties: Not specified; termination rights for non-compliance exist
  • • Delivery: Delivery window tied to last date of original/delivered order with option-based extensions
  • • Site conditions: Optional site visit with sole responsibility on bidder

Categories 48

WORM PUMPS ACCELERATOR CABLE BRAKE BUCKET COMPRESSED AIR HYDRAULIC SHOVEL BEAM IRRADIATION FUEL FILTERS STRAINER CABLE HYDRO FLUID BRAKE LEVER HYDRAULIC CYLINDER LUBE OIL PNEUMATIC CONING OIL LUBRICANT PRODUCT PILLOW BLOCK GAUGE GAS PIPELINE FILTERS VALVE PARTS AND ACCESSORIES ENGINE OIL TUBE BRAKE ASSEMBLY AIR COOLED ENGINE ENGINE HYDRAULIC MOBIL OIL GEAR WINDOW CENTRIFUGAL MACHINE ELECTRIC ROPE SHOVEL GRILL MAGNET SPRAYER FAN LUBRICATING OILS AIR GENERATOR BAR MACHINE OIL LUBRICANT CUTTER TAIL LAMP HYDRAULIC PART WORM GEAR LOADER EARTH MOVER JACK

Tender Overview

Organization: Indian Army (Department Of Military Affairs) procuring a broad range of mechanical and automotive spares, including oil filters, air cleaner elements, switches, filters, and related components across 70 items. Estimated Value: ₹3,00,000 with no explicit EMD amount published. Location: BARDHAMAN, WEST BENGAL - 713101; procurement category covers heavy-duty automotive and equipment spares. A key differentiator is the inclusion of a 25% quantity option clause and extended delivery calculations. The tender emphasizes data sheet conformity and post-bid document alignment with offered product specifications. Unique site-visit eligibility is optional, with risk and liability clauses for site access. This tender targets suppliers with broad catalogues of OEM-grade components and strong documentation controls. Overall, it seeks reliable vendors capable of matching data sheets to offered parts and adhering to delivery windows and contract extension rules.

Technical Specifications & Requirements

  • Product scope includes: oil filters, air cleaner elements (outer/inner), inertia brake assemblies, universal joints, magnet filters, headlight assemblies, ignition and light switches, screen/filter components, gear lever keys, hydraulic seals, fuel and transmission filters, water temp gauges, steering filters, clutch components, and numerous small hardware items (M6 bolts, door latches, door/window components, pins, seals, and hoses).
  • No specific technical standards are listed; bidders must upload a Data Sheet with bid documents to enable per-parameter verification.
  • Estimated value indicates limited procurement volume; data sheet mismatch may lead to bid rejection. Optional site visit guidance exists, and vendor must bear site-access responsibilities.
  • The BOQ lists 70 items, but exact quantities/units are not disclosed in the data.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the tender; bidders should prepare to verify or confirm via official channels.
  • Delivery & Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extended delivery period rules apply with a minimum 30 days.
  • Documentation: Must upload Data Sheet, provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate; vendor code creation requires these items.
  • Site Visit: Optional; bidder bears all costs and accepts liability for site entry.
  • Non-compliance with material terms can lead to contract termination.

Key Specifications

  • Product/service names: oil filters, air cleaner elements (outer/inner), inertia brake assemblies, universal joint assemblies, magnet filters, headlight assemblies, ignition & light switches, filter elements, hyd jack seals, fuel & transmission filters, water temperature gauge, steering filter, clutch components, screw fasteners, door/window hardware, pins and seals

  • Quantities/values: estimated value ₹3,00,000; total items listed 70 (BOQ shows N/A for individual quantities in data)

  • EMD/Value: EMD amount not specified in tender data

  • Experience/Category: procurement of vehicle and equipment spares; requires Data Sheet alignment

  • Quality/Compliance: no explicit standards listed; Data Sheet verification required

Terms & Conditions

  • Option Clause permits ±25% quantity variation and extended delivery with a calculated timeline

  • Data Sheet upload is mandatory; mismatches may cause bid rejection

  • Site visit is optional; bidder bears all costs and liability for entry

Important Clauses

Payment Terms

Not specified in tender; terms to be clarified during contract finalization

Delivery Schedule

Delivery period tied to last date of original delivery order; option clause extends time with formula and minimum 30 days

Penalties/Liquidated Damages

Not specified in buyer terms; contract termination rights preserved for non-compliance

Bidder Eligibility

  • Provide PAN, GSTIN, Cancelled Cheque, EFT Mandate

  • Upload Data Sheet exactly matching offered products

  • Capability to supply automotive/mechanical spares with OEM-grade components

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Bill of Quantities (BOQ) 70 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Filter 3166554 6 nos rohit@hallabol 15
2 Air cleaner element outer 3237959 3 nos rohit@hallabol 15
3 Air cleaner element inner 3237958 3 nos rohit@hallabol 15
4 Inertia Brake Assembly 116 MC 02146 3 nos rohit@hallabol 15
5 Universal Joint Assy 116 UJ 03005 1 nos rohit@hallabol 15
6 Magnet filter 116P502024 3 nos rohit@hallabol 15
7 Head light assy 110EG02104 2 nos rohit@hallabol 15
8 Engine stopper switch 504975 3 nos rohit@hallabol 15
9 End bit side 116AD510254 2 nos rohit@hallabol 15
10 End bit nut and bolt 14220001720and1820 10 nos rohit@hallabol 15
11 Light switch CFS0112420 2 nos rohit@hallabol 15
12 Ignition switch CEK0110000 2 nos rohit@hallabol 15
13 Indicator light 71003240020 5 nos rohit@hallabol 15
14 screen filter 30Z7181008 4 nos rohit@hallabol 15
15 Gear lever key CFK0200522 4 nos rohit@hallabol 15
16 Hyd jack cyl seal kit 116HC02048 4 nos rohit@hallabol 15
17 Fuel filter primary 41Z7181537 6 nos rohit@hallabol 15
18 Transmission filter 281 16 112901 6 nos rohit@hallabol 15
19 Hyd filter 116H 591784 6 set rohit@hallabol 15
20 Fan belt 178746 4 nos rohit@hallabol 15
21 Water temp gauge 71005200060 2 nos rohit@hallabol 15
22 Steering filter 5.24E+11 6 nos rohit@hallabol 15
23 Clutch plate 110MC11359 2 nos rohit@hallabol 15
24 Clutch Disc 110MC02019 3 nos rohit@hallabol 15
25 Screw M6 by 25 61 161JCB-82601768 4 nos rohit@hallabol 15
26 Scal Door 61 161JCB-333Y6544 2 nos rohit@hallabol 15
27 Scal Door Left side Rear Window 61161JCB332G5100 2 nos rohit@hallabol 15
28 Scal Door Right side Rear Window 61161JCB332G5101 2 nos rohit@hallabol 15
29 Buch 61161JCB80800296 4 nos rohit@hallabol 15
30 Lever bottom gear shift 61161jJCB45970271 2 nos rohit@hallabol 15
31 Lever gear shift 61161JCB44505501 2 nos rohit@hallabol 15
32 Tail Lamp Left Side 61161JCB332y6095 1 nos rohit@hallabol 15
33 Tail Lamp Right Side 61161JCB332y6096 1 nos rohit@hallabol 15
34 Tube front type 12 point 5 by 80 18 JCB40302816 1 nos rohit@hallabol 15
35 Tube rear type 16point9 by 28 JCB40301925 1 nos rohit@hallabol 15
36 Loader pin JCB81180001 2 nos rohit@hallabol 15
37 lock grill GCB334Y6285 2 nos rohit@hallabol 15
38 Door jack JCB335Y2340 4 nos rohit@hallabol 15
39 Rear window jack JCB335Y2341 4 nos rohit@hallabol 15
40 pin pivot 45by290MM JCB81150369 6 mtr rohit@hallabol 15
41 Spider bearing JCB55042395 2 nos rohit@hallabol 15
42 Fuel filter JCB32007394 2 nos rohit@hallabol 15
43 Transmission filter JCB58118063 2 nos rohit@hallabol 15
44 Hyd filter JCB40300893 2 nos rohit@hallabol 15
45 Hyd strainer JCB32920300 2 nos rohit@hallabol 15
46 Bucket tooth JCB40303603 8 nos rohit@hallabol 15
47 Tooth side cutter JCB40303377 and 76 4 nos rohit@hallabol 15
48 Fan belt JCB32008547 2 nos rohit@hallabol 15
49 Accelerator cable JCB332Y3852 2 nos rohit@hallabol 15
50 Rear wheel stard JCB82600923 4 nos rohit@hallabol 15
51 Air filter element JCB32915802 2 set rohit@hallabol 15
52 Seal kit JCB336C6798 2 nos rohit@hallabol 15
53 Seal pivot pin JCB40303396 10 nos rohit@hallabol 15
54 Pin pivot JCB10192062 4 nos rohit@hallabol 15
55 Shim 1point 4mm JCB81900049 10 nos rohit@hallabol 15
56 Bar window stay JCB33145087 4 nos rohit@hallabol 15
57 Nut standard M8 JCB13700201Z 4 nos rohit@hallabol 15
58 Inner latch assy JCB333Y2922 2 nos rohit@hallabol 15
59 Hose scavenge JCB333Y3087 3 nos rohit@hallabol 15
60 Fuse JCB71605706 10 nos rohit@hallabol 15
61 Air Filter Outer 6666375 1 nos rohit@hallabol 15
62 Air Filter Inner 6666376 1 nos rohit@hallabol 15
63 Hydraulic Filter Cartg 6692337 1 nos rohit@hallabol 15
64 Filter Element 7319444 1 nos rohit@hallabol 15
65 Fuel Filter Washer seperator 12 6667352 1 nos rohit@hallabol 15
66 Engine Oil Filter 6675577 1 nos rohit@hallabol 15
67 Filter Hyd Rings 744581 1 nos rohit@hallabol 15
68 Bolt Wheel 6709170 2 nos rohit@hallabol 15
69 Nut Wheel 6564669 2 nos rohit@hallabol 15
70 Anabond Paste Anabond Paste 6 nos rohit@hallabol 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Data Sheet of the product(s) offered

6

Vendor Code Creation documents

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army spares tender in Bardhaman 2025

Bidders must submit Data Sheet along with bid, provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Ensure data sheet matches offered product specs; site visit is optional and costs borne by bidder. Observe 25% quantity variation and delivery extension terms; verify contract delivery calendar before bid submission.

What documents are required for Indian Army vehicle spares tender Bardhaman

Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, Data Sheet of offered products, and Vendor Code Creation documents. Upload the Data Sheet with exact product specifications; maintain consistency between data sheet and offered parts.

What are the delivery extension rules for this Indian Army bid

The purchaser may vary quantity by up to 25% and extend delivery using a calculated time: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If original period <30 days, use original period for extension; apply the extension through the contract terms.

What standards or certifications are required for Bardhaman spares tender

No explicit standards are listed in the tender data; bidders must rely on Data Sheet conformity and OEM-grade components. Ensure data sheet indicates material quality and compatibility with IS/ISO benchmarks if available and align with OEM specs of each part.

When is the site visit allowed for Indian Army spares tender in West Bengal

Site visits are optional and at bidder discretion. Bidder bears all costs and accepts liability for entry, with no guarantee of access or information beyond stated site conditions. Prepare preliminarily to verify SKU compatibility before bid submission.

What is the estimated value and scope for Bardhaman car parts tender 2025

Estimated value is ₹3,00,000 for 70 listed item categories including filters, switches, and hardware. The scope covers a broad catalog of OEM-grade spare parts; precise quantity per item is not disclosed in the data and will be clarified during contract finalization.