GEM

Controller General Of Defence Accounts Front Brake Components Tender Leh Jammu & Kashmir 2025

Bid Publish Date

08-Dec-2025, 5:31 pm

Bid End Date

18-Dec-2025, 6:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue08-Dec-2025, 5:31 pm
AwardPending
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Quantity

5

Category

FRONT DISC BRAKE PAD

Bid Type

Two Packet Bid

Categories 8

BREAK GEAR VALVE PARTS AND ACCESSORIES AIR GENERATOR BRAKE COMPRESSED AIR PNEUMATIC BRAKE OIL BRAKE SYSTEM

Tender Overview

The procurement opportunity is issued by the Controller General of Defence Accounts for multiple vehicle braking and filtration components located in Leh, Jammu & Kashmir (194101). Items include front disc brake pads, pad kits for discs, oil filters, air filters, and brake shoes. No estimated value or quantity is disclosed; however, a 25% quantity variation right exists, with contract delivery extending on exercised options. This tender focuses on supply of critical defence vehicle wear parts with standard compliance evident through contract terms. The BOQ shows 5 items, but specific quantities are not provided, indicating a framework or indeterminate scope at this stage. A unique delivery clause ties extension time to the proportion of additional quantity, with a minimum 30-day period, ensuring schedule flexibility during contract execution.

Technical Specifications & Requirements

  • Product categories: Front disc brake pads, Pad kit disc brake, Oil filter, Air filter, Brake shoe.
  • No explicit technical specs or standards are listed in the data; bidders should plan for compatibility with standard defence vehicle platforms used in high-altitude deployments around Leh.
  • The tender allows a 25% increase in ordered quantity during both initial and currency periods at contracted rates, requiring scalable supply capability.
  • Delivery timing must align with the option-driven extension formula, mandating readiness for variable lead times and staged deliveries.
  • The BOQ items are not numerically defined; bidders must confirm item-level details during clarification or bid submission.

Terms, Conditions & Eligibility

  • Quantity option clause permits ±25% variation at placement and during contract currency.
  • Delivery extension calculation: (Additional quantity / Original quantity) × Original delivery period, min 30 days.
  • Purchaser may extend delivery duration up to the original delivery period while exercising option clause.
  • EMD, payment terms, and specific documents are not enumerated in the data; bidders should prepare standard submission packs and request clarification on exact amounts and timelines.

Key Specifications

    • Product names / categories: Front disc brake pad, Pad kit disc brake, Oil filter, Air filter, Brake shoe
    • Quantity flexibility: ±25% during contract placement and currency
    • Delivery terms: Extension formula based on (Additional quantity / Original quantity) × Original delivery period, min 30 days
    • Standards/compatibility: Not explicitly specified; bidders should ensure compatibility with defence vehicle platforms used in high-altitude Leh deployments
    • BOQ status: 5 items listed, exact quantities not provided; confirm item-level details during bid

Terms & Conditions

  • Option clause allows ±25% quantity variation at order and during contract currency

  • Delivery period extension follows calculated formula with minimum 30 days

  • No explicit EMD amount or payment terms disclosed; bidders should verify in addenda

Important Clauses

Payment Terms

Details not provided; bidders should await clarifications and ensure bid includes standard defence procurement payment terms and bank guarantees if applicable

Delivery Schedule

Delivery timelines tied to option clause; must compute extended period based on additional quantity with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should seek explicit LD percentages and performance bonds during clarification

Bidder Eligibility

  • Proven experience supplying defence vehicle wear parts or equivalent components

  • Ability to meet ±25% quantity variation without compromising delivery

  • Financial capability to support procurement and potential advance payment terms

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GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FRONT DISC BRAKE PAD FRONT DISC BRAKE PAD 1 nos 147kedar 15
2 PAD KIT DISC BRAKE PAD KIT DISC BRAKE 1 nos 147kedar 15
3 OIL FILTER OIL FILTER 1 nos 147kedar 15
4 AIR FILTER AIR FILTER 1 nos 147kedar 15
5 BRAKE SHOE BRAKE SHOE 1 nos 147kedar 15

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar defence vehicle parts supply

4

Audited/Financial Statements for last 2-3 years

5

EMD/Security Deposit payment proof

6

Technical Bid Document detailing product compatibility and lead times

7

OEM Authorization Letter (if applicable by the tender)

8

Corporate Profile and VAT/Tax compliance documents

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Leh brake components tender in 2025 CGDA?

Bidders should submit GST, PAN, experience certificates, and financial statements along with a technical bid for compatibility of front disc brake pads, pad kits, oil filters, air filters, and brake shoes. Ensure OEM authorizations if required and be prepared for ±25% quantity variation and extended delivery terms.

What documents are required for defence brake parts procurement in Leh JK?

Required documents include GST registration, PAN, experience certificates for similar procurements, audited financial statements, EMD proof, technical bid detailing item compatibility, OEM authorizations if applicable, and a company profile showing capabilities to meet delivery timelines at high altitude.

What are the technical specifications for front brake components tender in Leh?

The tender lists product categories (front disc brake pad, brake pad kit, oil/air filters, brake shoes) but does not include explicit standards. Bidders should confirm compatibility with defence vehicle platforms used in Leh, ensure reliable performance under cold/high-altitude conditions, and prepare for standard component testing if required.

When is delivery expected for quantity variations in this CGDA tender?

Delivery timelines hinge on the option clause. The calculation uses (additional quantity/original quantity) × original delivery period, with a mandatory minimum extension of 30 days. Ensure readiness for staged deliveries and clearance of any clarifications before order placement.

What is required for EMD submission in this defence parts tender?

EMD requirements are not specified in the data. Bid submissions should align with standard CGDA practice, typically a bank guarantee or online payment equivalent to a defined percentage of bid value, and ensure compliance with any additional clarification issued by the procuring entity.

How to verify OEM authorizations for defence brake parts bidding in 2025?

Check tender addenda for OEM authorization requirements. If applicable, provide an authorization letter from the original equipment manufacturer certifying supply rights for front disc brake pads, pad kits, filters, and brake shoes. This strengthens eligibility and ensures post-sale support.

What is the scope of items in the 5-item BOQ for this Leh tender?

The BOQ lists five items (front brake pad, pad kit, oil filter, air filter, brake shoe) but does not provide quantities. Bidders should seek clarification on unit counts and confirm item-level specifications, ensuring all five categories are covered within contract terms.

What are the payment terms and penalties for CGDA defence tender in Leh?

Specific payment terms and penalties are not disclosed. Respondents should await formal tender clarification for payment schedules and LD clauses, and prepare to align with standard CGDA defence procurement practices, including milestone-based payments and performance bonds if required.