GEM

Indian Army Laptop and Mobile Phone Procurement GWALIOR Madhya Pradesh 2025 – 2-Year Warranty, 25% Quantity Flexibility

Bid Publish Date

21-Nov-2025, 9:25 pm

Bid End Date

11-Dec-2025, 9:00 pm

Bid Opening Date

11-Dec-2025, 9:30 pm

EMD

₹9,180

Location

GWALIOR , MADHYA PRADESH

Progress

Issue21-Nov-2025, 9:25 pm
AwardPending
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Quantity

6

Category

Laptop

Bid Type

Two Packet Bid

Key Highlights

  • • Specified brand/accessory requirements: Laptop bag, Power adapter with cable, Wireless mouse with pad, Keyboard protector; OEM tempered glass and leather case for mobiles
  • • Technical standards or certifications: OEM Authorization Certificate required; 2-year warranty specified
  • • Special clauses: 25% quantity variation during procurement and currency; delivery time extension formula with minimum 30 days
  • • Critical eligibility criteria: OEM authorization, post-sales service capability, supply of both laptops and mobile devices with accessories
  • • Warranty/AMC requirements: 2-year device warranty
  • • Penalty/Performance: Not explicitly stated in data; ensure compliance with delivery timelines and warranty terms
  • • Delivery/install requirements: Delivery period linked to original delivery order; extended period rules apply
  • • Other conditions: EMD amount ₹9,180; accessories bundled with devices as per ATC

Categories 1

LAPTOP

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of laptops and mobile phones for delivery in GWALIOR, MADHYA PRADESH. The scope covers consumer-grade laptops and mobile devices with accessories, under a contract featuring a 2-year warranty and mandatory OEM authorization. A key commercial clause allows up to 25% quantity variation during and after contract award, with delivery timelines tied to the original and extended periods. The engagement emphasizes post-sale service, with included accessories for each device. The estimated value is not disclosed, but the EMD is ₹9,180, signaling a mid-range procurement tier and precise eligibility for suppliers with relevant device portfolios and regional support capability.

Technical Specifications & Requirements

  • Product category: Laptops and Mobile Phones (government-grade procurement for defense sector).
  • Accessories (as per ATC): Laptop Bag, Power Adapter with Cable, Wireless Mouse with Mouse Pad, Keyboard Protector; for mobiles: Tempered Glass (OEM), Leather Case, Power Adapter with Cable.
  • Warranty: 2 years on devices.
  • OEM authorization: Seller to provide OEM Authorization Certificate; after-sales service capability required.
  • Delivery: Clause reserves 25% quantity variation; timelines start from the last date of original delivery order; extended delivery time formula provided with a minimum 30 days.
  • EMD: ₹9,180; terms not further specified in public data.
  • Compliance: No explicit technical specs published; bidders should rely on OEM standards and typical government device specs.

Terms, Conditions & Eligibility

  • Option clause allows up to 25% increase/decrease in bid quantity and contracted quantity during currency.
  • Accessory requirements must be supplied with devices; ensure complete delivery with all listed peripherals.
  • Warranty period: 2 years; vendor to ensure after-sales service and support.
  • OME Authorization: mandatory certificate from OEM.
  • Delivery lead times must align with original and extended periods; time extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Key Specifications

    • Product category: Laptops and Mobile Phones
    • Accessories: Laptop bag, Power adapter with cable, Wireless mouse, Keyboard protector; OEM tempered glass for mobiles, Leather case, Power adapter with cable
    • Warranty: 2 years
    • EMD: ₹9,180
    • Delivery flexibility: Up to 25% quantity variation during contract
    • OEM authorization: Required certificate from OEM

Terms & Conditions

  • EMD of ₹9,180 submitted with bid submission

  • Option clause permits 25% quantity variation during and after award

  • 2-year warranty and OEM authorization mandatory

  • Accessories must be supplied with devices per ATC

  • Delivery timelines follow original order dates with calculated extensions

Important Clauses

Payment Terms

Not disclosed in available data; bidders should seek clarity on payment milestones aligned to delivery and acceptance

Delivery Schedule

Delivery period begins from the last date of the original delivery order; extended period calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days

Penalties/Liquidated Damages

Not specified; bidders should confirm LD terms during final bid submission

Bidder Eligibility

  • Authorized to supply laptops and mobile devices with OEM authorization

  • Demonstrated post-sales service capability within India

  • Compliance with government procurement norms for electronics and defense-adjacent equipment

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant to laptops/mobile devices)

4

Financial statements (as required by terms)

5

EMD document showing ₹9,180

6

Technical bid documents

7

OEM authorization certificates

8

Evidence of after-sales service capability

9

Any other documents requested in the ATC or terms

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for laptops and mobile devices tender in GWALIOR Madhya Pradesh 2025?

Bidders must submit GST, PAN, EMD ₹9,180, OEM authorization certificates, and technical bids. Ensure OEM-backed after-sales support, 2-year warranty, and acceptance of 25% quantity variation. Prepare delivery timelines per contract rules and provide accessories as listed.

What documents are required for Indian Army device procurement in GWALIOR?

Submit GST registration, PAN, experience certificates for similar devices, financial statements, EMD document of ₹9,180, OEM authorization, technical bid, and evidence of after-sales service capability. Include device specifications and warranty terms as per ATC.

What are the delivery terms for the 25% quantity variation clause?

Contract allows ±25% quantity variation during and after award. Delivery extensions follow (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; starts from the last date of the original order.

Which accessories must accompany laptops and mobiles in this tender?

Laptops require: Laptop bag, Power adapter with cable, Wireless mouse with pad, Keyboard protector. Mobiles require: OEM tempered glass, Leather mobile case, Power adapter with cable; ensure all items are supplied per ATC.

What is the warranty requirement for supplied devices?

A 2-year warranty is mandated for all devices; suppliers must provide after-sales service and support throughout the warranty period, with OA/OS availability and timely replacements if needed.

What is the role of OEM authorization in this bid?

Bidders must provide an OEM Authorization Certificate from the device manufacturer, confirming authorized resale, support commitments, and warranty fulfillment capabilities within India.

Are there any explicit standards or certifications required for this procurement?

Explicit standards are not listed in the public data; bidders should ensure compliance with OEM specifications, warranty terms, and government procurement guidelines, including proper documentation for electronics suppliers.

When does the delivery period commence and how is it calculated?

Delivery starts from the last date of the original delivery order. If extended, the new period is proportionally calculated as per the clause, with a minimum 30-day extension, ensuring timely fulfillment of both base and additional quantities.

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