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Government Polytechnic Vyara Wooden Podium & Desk Bench Set Tender Surat Gujarat 2025 - Q2/Q3 Classroom Furniture

Bid Publish Date

13-Dec-2025, 4:37 pm

Bid End Date

03-Jan-2026, 5:00 pm

Value

₹3,80,000

Location

SURAT , GUJARAT

Progress

Issue13-Dec-2025, 4:37 pm
AwardPending
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Quantity

38

Category

Desk and Bench Set for Classroom/Training Area

Bid Type

Two Packet Bid

Tender Overview

The Government Polytechnic Vyara in Gujarat’s Education Department seeks bids for classroom furniture comprising a wooden podium and desk/bench sets (Q2 and Q3 category) with an estimated value of ₹380,000 for delivery in Surat, Gujarat 394101. The procurement targets standard classroom/training area setups and includes policy-driven quantity flexibility of up to 25% during and after contract award. EMD guidelines are specified under Gujarat State Procurement Policy 2024, with optional schedule-based EMD submissions. The contract contemplates on-site or carry-in warranty terms, and requires a functional service center within the state or timely establishment within 30 days of award. The tender emphasizes service support, dedicated helpline, and escalation matrix as part of post-award obligations.

Technical Specifications & Requirements

  • Product category: Wooden Podium and Desk & Bench Set for classroom/training areas (Q2, Q3)
  • Estimated contract value: ₹380,000; related EMD governed by policy and schedule options (Schedule 01: ₹900; Schedule 02: ₹10,500; or 3% of estimated bid value)
  • Delivery/installation: delivery period varies with option clause; additional time calculation as per quantity variation guidance; minimum 30 days for extended delivery
  • Service/Support: functional Service Centre in each consignee state for carry-in warranty; on-site warranty acceptable; dedicated toll-free support and escalation matrix required
  • Documentation: mandatory EMD evidence, GST, PAN, experience certificates, financials, OEM authorizations, technical bid documents

Terms, Conditions & Eligibility

  • EMD: mandatory per Gujarat State Procurement Policy 2024; option to pay 3% of estimated value via DD; proof to be uploaded with bid; hard copy due within 5 days if applicable
  • Quantity flex: purchaser may modify order by ±25% during/after award; delivery timeline adjusts accordingly
  • Service obligation: establish or confirm service centre within 30 days of award; payment contingent on demonstration of functional center
  • Support: dedicated toll-free number and escalation matrix required; service commitments to be provided by bidder/OEM
  • Exemption: MSEs may obtain EMD exemption per policy; otherwise standard EMD rules apply

Key Specifications

    • Product/service names: Wooden Podium, Desk & Bench Set for Classroom/Training Area
    • Estimated contract value: ₹380,000
    • Delivery location: Surat, Gujarat (394101)
    • EMD mechanism: 3% of estimated bid value or Schedule-based ₹900 / ₹10,500 (as applicable)
    • Service/Support requirements: functional Service Centre in-state; toll-free support; escalation matrix
    • Warranty: on-site if applicable; carry-in warranty requires service centers

Terms & Conditions

  • EMD mandatory per Gujarat State Procurement Policy 2024 with possible exemptions for MSEs

  • Quantity may vary by ±25% during/after contract at contracted rates

  • Service center within state required; 30 days to establish if not existing

  • Delivery period adjustments based on extended quantity and original delivery window

Important Clauses

Payment Terms

EMD either via DD (3% of estimated value) or Schedule-based ₹900/₹10,500; payment linked to demonstration of functional service center

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period calculated as (increased quantity ÷ original quantity) × original delivery period; minimum 30 days

Penalties/Liquidated Damages

Penalty details not explicitly stated; terms indicate adherence to delivery timelines and service commitments; extensions possible under option clause

Bidder Eligibility

  • Must meet Gujarat State Procurement Policy 2024 EMD requirements or valid exemption

  • Experience in supplying classroom furniture (wooden podiums and desks benches)

  • Functional service center capability within Gujarat; establish within 30 days if absent

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar classroom furniture supply

4

Financial statements or turnover documents

5

Earnest Money Deposit (EMD) proof or exemption document

6

Technical bid submission documents

7

OEM authorizations or affidavits (if bidding as authorized distributor)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on the classroom furniture tender in Surat Gujarat 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per Gujarat State Procurement Policy 2024. Include OEM authorizations if bidding as authorized dealer; upload technical bid documents and proof of EMD payment; ensure service center availability or establishment within 30 days of award.

What documents are required for this Vyara furniture tender submission?

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD proof or exemption, technical bid documents, and OEM authorizations. Upload all documents with the bid and provide hard copies within 5 days if required by the agency.

What are the delivery terms for wooden podium and desk sets in Surat?

Delivery terms allow a ±25% quantity variation at contract time or during the currency with conformed rates. Delivery period starts from the last date of the original delivery order; extended time is calculated by the stated formula, with a minimum of 30 days for extensions.

What is the EMD requirement for this Vyara tender and exemptions?

EMD is mandatory; options include DD-based payment of 3% of estimated value, or Schedule-based amounts ₹900 or ₹10,500 as per Schedule 01/02. MSE bidders may seek exemption under Gujarat policy; proof must accompany the bid.

Which organization is procuring wooden podiums and desks in Gujarat 2025?

The procurement is by Government Polytechnic Vyara under the Education Department, Gujarat, for delivery in Surat (394101). The items include wooden podiums and desk/bench sets designed for classrooms and training areas.

Are service centers required for this furniture procurement?

Yes. A functional Service Centre must exist in the state where each consignee location is served; if none, bidder must establish one within 30 days of award, with payment linked to documentary evidence of the center’s operation and a toll-free support line.

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