Open State Governments & UT NPROCURE

Tender for 2-Year Maintenance of Radial Gates & DG Sets at Saurashtra Canal

Bid Publish Date

22-Dec-2025, 3:00 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹2,89,21,392

Location

SURENDRANAGAR , GUJARAT

Progress

Issue22-Dec-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹4,248

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 8

TECHNICAL SERVICES OTHER SERVICE ELECTRICAL DAM WORK MISCELLANEOUS WATER LEVEL RECORDER EMG MACHINE MICROCENTRIFUGES

This government tender offers an exciting opportunity for experienced contractors to secure a 2-year Annual Maintenance Contract for Electrical & Mechanical services at the Saurashtra Branch Canal in Gujarat. The project involves maintenance, servicing, and repair of Radial Gates and DG sets across a 104.46 km stretch, ensuring the reliability and efficiency of vital irrigation infrastructure. Managed by Sardar Sarovar Narmada Nigam Limited, this contract is valued at approximately INR 28.92 million. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid licenses. The procurement process includes multiple evaluation stages, with deadlines for bid submission and opening clearly defined. This tender is ideal for infrastructure maintenance firms, electrical and mechanical contractors, and specialists in irrigation systems seeking government projects in Gujarat. The project aims to improve water management and irrigation efficiency, contributing to sustainable agriculture and rural development.

Scope Of Work

The scope of work encompasses:

  • Routine and preventive maintenance of Radial Gates and associated structures.
  • Servicing and repair of 62.5/15 KVA DG sets installed at various locations.
  • Inspection, cleaning, lubrication, and adjustment of gate mechanisms.
  • Electrical and mechanical component replacement as required.
  • Emergency repairs to ensure minimal downtime.

The process includes:

  1. Initial assessment and planning based on site conditions.
  2. Scheduled maintenance visits as per approved timetable.
  3. Troubleshooting and repairs during operational issues.
  4. Final testing and commissioning after repairs.
Service Component Specification
Radial Gates Maintenance of CR/HR/Escape structures
DG Sets Servicing of 62.5/15 KVA units
Response Time Within 24 hours for emergency repairs
Documentation Maintenance reports and compliance records

Contractors must ensure compliance with safety standards, environmental regulations, and quality assurance protocols throughout the contract period.

Technical Specifications

The technical specifications include:

Parameter Requirement
Gate Maintenance Ensure smooth operation, no leakage, proper sealing
DG Set Servicing Regular oil changes, filter replacements, load testing
Electrical Safety Compliance with IS standards, proper grounding
Mechanical Integrity Lubrication, corrosion protection, structural assessments

Procedures involve:

  • Conducting detailed site inspections.
  • Performing scheduled maintenance as per manufacturer guidelines.
  • Documenting all activities and findings.
  • Final testing to ensure operational readiness.

All technical activities must adhere to Gujarat irrigation standards and safety protocols.

Financial Requirements

The estimated contract value is approximately INR 28.92 million. The financial breakdown includes:

Cost Element Estimated Amount (INR)
Maintenance & Servicing 20,000,000
Spare Parts & Consumables 5,000,000
Emergency Repairs 3,000,000

Payment terms are:

  • 60% of the contract value payable upon completion of scheduled milestones.
  • 40% payable after final acceptance.
  • Payments will be made quarterly based on submitted invoices and approved reports.
  • All payments are subject to deduction of applicable taxes.

Bidders should prepare detailed financial proposals aligned with these terms.

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Eligibility Criteria

  • ✓ Must have valid registration certificates of appropriate class as per tender requirements.
  • ✓ Must submit a scanned copy of the tender fee DD and EMD as prescribed.
  • ✓ Must demonstrate experience in similar irrigation or infrastructure maintenance projects completed in the last 3 years.
  • ✓ Must provide financial turnover certificates for the last 5 years showing stability.
  • ✓ Must hold GST registration, Labour License, EPF, and ESI certificates if applicable.
  • ✓ Must provide list of plant & equipment, key personnel, and sub-contracting details.
  • ✓ Must submit bank certificates evidencing credit facilities.
Qualification Requirement Details
Experience in similar works Minimum of 3 projects completed in last 3 years
Financial Turnover Minimum annual turnover of INR 5 million for last 3 years
Licenses & Registrations Valid GST, Labour, EPF, ESI, Security License if applicable

Bidders must meet all criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary stage

13-01-2026 12:00

2. Technical stage

22-01-2026 12:00

3. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Details of Registration

User Defined Template-Standard

Required

Technical

TECHNICAL BID FORM

User Defined Template-Standard

Required

FORM-E

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scanned copy of DD of Tender Fee of amount as prescribed in tender notice

Required
2

Scanned copy of EMD of amount as prescribed in tender notice

Required
3

Registration Certificate of Appropriate Class as per Tender

Required

Stage - Technical stage

1

Attached Scan Copy of Existing Commitment & On-going Works (Refer ITB Clause 4.7 & Clause 1.4 of Q.I)

Required
2

Attached Copy of Annual Financial Turnover Certificate last 5 years (Refer ITB Clause 4.5.3 (a) & Q.I 1.2 (Form-E)

Required
3

Attached Copy of Experience Relevant Works/Projects Completed last 3 years as per Clause 4.5.3(b) of ITB (as per Pre-Qualification Documents) (Refer Clause 1.3.1of Q.I )

Required
4

Attached Copy of Proposed Sub-Contract & Firms Involved (Refer Clause 4.5.3(b) of ITB & Clause 1.7 of Q.I)

Required
5

Bank Certificate (Evidence of Access to AND/OR Availability of Credit Facilities (Refer Clause 4.5.6 of ITB)) / Undertaking

Required
6

GST Number Certificate

Required
7

Labour License (if applicable)

Required
8

EPF and ESI Registration certificate (If applicable)

Required
9

Security License (if applicable)

Required
10

Attach Scan Copy of List of Plant & Equipment (Refer Clause 4.5.5 of ITB & Clause 1.5 of Q.I and as per Appendix-B (if applicable)

Required
11

Attach Scan Copy of Availability of Key Personnel (Refer Clause 4.5.4 of ITB & Clause 1.6 of Q.I) (if applicable)

12

Attach Scan Copy of Proposed Sub Contract and firms involved (Clause 1.7 of Q.I) ( if applicable)

13

Attach Scan Copy of Constitution or Legal Status of Bidder (Refer Clause 1.1 of Q.I)

14

Attach Scan Copy of Undertaking for Validity (Refer Section-8)

15

Attach Scan Copy of Power of Attorney/Partnership Deed (if any)

16

Attach Scan Copy of Litigation History (Refer Clause 4.5.8 & Clause 1.11 of Q.I) (Any other information Pursuant to ITB Clause 4.5 of these instructions)

17

Attach Scan Copy of Additional Requirements (i) Affidavit (Refer Clause 3.1(i) of Q.I)

18

Attach Scan Copy of Additional Requirements (ii) Undertaking (Refer Clause 3.1 (ii) of Q.I)

19

Other Documents, as required

Stage - Commercial Stage

1

Form of Bid as specified in Section-6

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

This tender involves maintenance, servicing, and repair of Radial Gates and DG sets at the Saurashtra Branch Canal. Key activities include preventive maintenance, emergency repairs, inspection, and component replacements to ensure smooth operation of irrigation infrastructure over a 24-month period.

Who is eligible to bid for this project?

Eligible bidders must possess valid registration certificates, demonstrate experience in similar irrigation or infrastructure projects, submit financial stability documents, and hold necessary licenses such as GST, Labour License, and EPF/ESI if applicable. Detailed criteria are outlined in the tender document.

What are the key deadlines for bid submission?

Bids can be submitted starting from 22-12-2025 at 15:00. The last date for submission is 12-01-2026 at 18:00. The technical evaluation will be conducted on 13-01-2026, with final evaluations completed by 22-01-2026. Ensure all documents are uploaded before these deadlines.

How will the bids be evaluated?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum qualifying marks and provide comprehensive documentation to qualify for further consideration.

Where can I find the tender documents and updates?

Tender documents are available for download on the official NPROCURE portal. Visit https://tender.nprocure.com and search for Tender Notice No. 5 of 2025-26. All updates, clarifications, and notices will be posted there.