Open State Governments & UT NPROCURE

Tender for Annual Price Agreement for College Hostel Mess Operations - Gujarat

Bid Publish Date

17-Nov-2025, 10:00 am

Bid End Date

08-Dec-2025, 5:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue17-Nov-2025, 10:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

MISCELLANEOUS SERVICES

This government tender offers an exciting opportunity for experienced catering companies to secure an annual contract for managing the hostel students' mess at GMERS Medical College Gandhinagar. The project involves providing hygienic, nutritious meals to college students on a contract basis, ensuring compliance with health standards and delivering quality service. The tender process is open to qualified vendors with proven experience in institutional catering, offering a chance to partner with the State Government of Gujarat. Bidders must submit their proposals online, including tender fee, EMD, and technical data, by the specified deadlines. The project aims to enhance student welfare through reliable and hygienic food services, fostering a healthy learning environment. The process includes technical and commercial evaluations, with detailed criteria outlined in the tender documents. This opportunity is ideal for catering firms seeking a reputable government contract in Gujarat, with transparent procedures and clear timelines.

Scope Of Work

The scope of work includes:

  • Managing the daily operations of the college hostel students' mess for both boys and girls.
  • Ensuring the preparation and serving of nutritious, hygienic meals as per the prescribed menu.
  • Maintaining cleanliness and hygiene standards in kitchen and dining areas.
  • Managing procurement of raw materials and supplies.
  • Ensuring compliance with all health and safety regulations.

The process involves:

  1. Submission of bid documents including tender fee and EMD.
  2. Technical evaluation based on submitted technical bid data.
  3. Commercial evaluation based on bid prices.
  4. Final award of contract to the successful bidder.

Key deliverables include:

Item Description
Food Quality Nutritious and hygienic meals as per standards
Hygiene Standards Clean kitchens and dining areas
Timely Service Meals served within scheduled times
Compliance Adherence to health regulations

The contract period will be as per the detailed tender document attached, with the possibility of renewal based on performance.

Technical Specifications

The technical specifications include:

Parameter Requirement
Food Preparation Hygienic, nutritious, and compliant with dietary standards
Kitchen Equipment Modern, well-maintained appliances
Storage Adequate cold and dry storage facilities
Service Time Meals served within designated hours
Hygiene Regular cleaning and pest control measures

Bidders must demonstrate compliance through technical bid submission, including photographs, certifications, and detailed process descriptions. The process involves:

  • Inspection of facilities
  • Submission of technical documentation
  • Evaluation based on compliance and quality standards

Financial Requirements

The financial bid should include a detailed cost breakdown covering:

Item Estimated Cost
Raw Materials Rs. [amount]
Labor Rs. [amount]
Overheads Rs. [amount]
Miscellaneous Rs. [amount]

The total bid amount will be evaluated for competitiveness. Payment terms are typically aligned with project milestones, with an initial advance and subsequent payments based on performance and submission of invoices. The maximum budget is detailed in the tender document, with the bid validity period of 120 days from the date of submission.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid tender fee and EMD submissions.
  • ✓ Must attach relevant documents for primary and technical stages.
  • ✓ Experience in running college or institutional mess services.
  • ✓ Valid registration and licenses for food service operations.
  • ✓ Financial stability with the required turnover as specified.
Qualification Criteria Minimum Requirement
Tender Fee Submission Yes
EMD Submission Yes
Technical Bid Data Must adhere to tender terms
Experience Minimum 2 years in similar services
Financial Turnover Rs. [specified amount] for last 2 years

All documents must be authentic and submitted as per instructions to qualify for evaluation.

Bidding Process

Process Timeline

1. PRIMARY STAGE

12-12-2025 11:00

2. TECHNICAL STAGE

12-12-2025 11:15

3. COMMERCIAL STAGE

Required Forms

PRIMARY

Emd Fee Form

Library-Standard

Required

Tender Fee Form

Library-Standard

Required

TECHNICAL

TECHNICAL BID

User Defined Template-Standard

Required

COMMERCIAL

Commercial – Bid

User Defined Template-Secured

Required

Required Documents

Stage - PRIMARY STAGE

1

please attach tender fee and emd soft copy

Required

Stage - TECHNICAL STAGE

1

PLEASE ATTACH TECHNICAL BID DATA AS PER TENDER TERMS AND CONDITIONS

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender invites qualified service providers to bid for managing the college hostel students' mess at GMERS Medical College Gandhinagar on an annual contract basis. The goal is to ensure hygienic, nutritious, and affordable meals for students, adhering to government standards and regulations.

What are the key eligibility requirements for bidders?

Bidders must submit all required documents including tender fee, EMD, and technical bid data. They should have experience in institutional catering, valid licenses, and demonstrate financial stability. Specific criteria include minimum experience of 2 years and adequate turnover as specified in the tender documents.

How can bidders participate in the online tender process?

Participants must download the tender document from the official portal, pay the tender fee, and submit all required documents electronically before the deadline. Training sessions are available weekly at (n)Code Solutions to assist bidders in understanding the process. Ensure digital certificates are valid for secure submission.

What is the evaluation criteria for selecting the successful bidder?

Evaluation is based on technical competence (40%), experience (30%), price competitiveness (20%), and compliance with terms (10%). A minimum technical score of 70% is required. The highest total score will determine the winning bid.

What are the important deadlines for this tender?

Key dates include:

  • Bid Submission Start: 17-11-2025
  • Bid Submission End: 08-12-2025
  • Technical Evaluation: 12-12-2025
  • Commercial Bid Opening: 12-12-2025
  • Contract Award Notification: 15-12-2025
    All submissions must be completed before the respective deadlines to ensure consideration.

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