Open Education & Training NPROCURE

Tender for Supplying, Erecting, Testing & Commissioning of 11 KV HT Substation Equipment

Bid Publish Date

01-Dec-2025, 9:00 am

Bid End Date

22-Dec-2025, 6:00 pm

Value

₹98,28,179

Location

SURAT , GUJARAT

Progress

Issue01-Dec-2025, 9:00 am
AwardPending
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Tender Type

Open

Sector

Education & Training

Tender Fee

₹2,832

Contract Form

Works

Completion Period

06  Months

Currency Type

Single

Categories 11

EQUIPMENT TECHNICAL SERVICES MEGA POWER PROJECT ELECTRICAL FUME HOODS ARNO STARTING CONTACTOR POWER SUBSTATION SWITCH YARD WATER LEVEL RECORDER APFC PANEL

This government tender offers a significant opportunity for electrical contractors to participate in the supply, erection, testing, and commissioning of an 11 KV HT Substation at Veer Narmad South Gujarat University, Surat. The project aims to upgrade the university's electrical infrastructure, ensuring reliable power distribution for academic and administrative facilities. With an estimated cost of INR 98.28 Lakhs, the tender is open to qualified firms with experience in electrical substation projects, possessing valid licenses and certifications. The procurement process involves detailed technical and commercial evaluations, with key deadlines in December 2025. Bidders must adhere to strict eligibility criteria, submit comprehensive documentation, and participate in online bidding. This project is ideal for experienced electrical firms seeking government contracts in the education sector, contributing to infrastructure development and operational excellence at a prominent Gujarat university.

Scope Of Work

• Supply of all necessary electrical equipment for the 11 KV HT Substation and LT switchgears as per tender specifications.
• Erection and installation of the substation equipment at the designated site within Veer Narmad South Gujarat University.
• Testing of all installed equipment to ensure compliance with technical standards.
• Commissioning of the entire electrical system to ensure operational readiness.

The process includes:

  1. Delivery of equipment to the site.
  2. Erection and mounting of switchgears and substation components.
  3. Electrical connections and system integration.
  4. Testing procedures including insulation resistance, continuity, and operational tests.
  5. Final commissioning and handover.

Key deliverables include:

  • Complete installed and tested 11 KV HT substation.
  • Documentation of testing and commissioning results.
  • Training for university electrical staff.

Specifications comparison:

Parameter Specification
Voltage Level 11 KV / LT Switchgears
Equipment Type Indoor Substation
Completion Period 6 months
Certification As per tender requirements

All work must adhere to safety standards and local electrical codes, with quality assurance throughout the project duration.

Technical Specifications

The electrical equipment must meet the following technical parameters:

Parameter Specification
Voltage 11 KV / LT
Equipment Indoor switchgear, transformers, protection devices
Standards IEC 60076, IS 8623, and local electrical codes
Testing Insulation resistance, continuity, and operational tests to be performed as per standards.

Sequential process:

  1. Delivery of equipment.
  2. Erection and mounting.
  3. Electrical connections.
  4. Testing and commissioning.
  5. Final inspection and handover.

All technical components must be compliant with the detailed specifications provided in the tender documents, ensuring safety, durability, and efficiency.

Financial Requirements

The estimated project cost is INR 98,28,179.42. The payment schedule is as follows:

Milestone Payment Percentage
Upon contract signing 10%
After delivery of equipment 30%
After erection & testing 30%
Final commissioning 30%

Bidders must submit a bid security deposit (EMD) of the specified amount, payable via DD. The total bid amount should include all costs associated with supply, erection, testing, and commissioning. The project budget covers equipment procurement, labor, testing, and miscellaneous expenses, with payments linked to project milestones. All financial transactions must comply with government procurement guidelines.

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Eligibility Criteria

✓ Must have a valid registration certificate for government registered contractors.
✓ Must possess a valid PAN number.
✓ Must hold a valid GST registration number.
✓ Must submit the tender fee DD as specified.
✓ Must provide EMD DD as per tender guidelines.
✓ Experience in executing similar electrical substation projects.
✓ Annual turnover should meet the minimum financial threshold as specified.
✓ Must hold a valid license for electrical contracting in Gujarat.

Criterion Requirement
Registration Valid government registration
Experience Minimum 3 similar projects completed in last 5 years
Financial Annual turnover of at least INR 50 Lakhs
License Valid electrical contractor license
Documents All required certificates and proof of eligibility

Bidding Process

Process Timeline

1. Technical stage

31-12-2025 11:00

2. Commercial Stage

31-12-2025 11:05

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical stage

1

PAN NUMBER

Required
2

Registration Certificate (Government registered contractors) as per Tender Documents

Required
3

GST REGISTRATION No.

Required
4

Tender Fee DD as per Tender Documents

Required
5

Tender EMD DD as per Tender Documents

Required
6

Experience Certificate as per Tender Documents

Required
7

Annual Turn Over Certificate as per Tender Documents

Required
8

Latest Valid License of Electrical Contractor

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 22nd December 2025 at 6:00 PM. Bidders must ensure all documents and bids are submitted before this time, as late submissions will not be accepted.

What documents are required to qualify for this tender?

Bidders must submit PAN number, GST registration, registration certificate, experience certificates, valid electrical contractor license, tender fee DD, and EMD DD. All documents must be valid and conform to the specifications outlined in the tender documents.

How will the evaluation process be conducted?

The evaluation comprises technical and commercial stages. Technical evaluation occurs on 31st December 2025 at 11:00 AM, followed by commercial evaluation. Bids are scored based on technical competence, experience, financial stability, and price, with minimum qualifying marks set at 70% for technical assessment.

Is there any training available for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding process and ensure smooth submission of their bids.

What is the estimated project cost and payment schedule?

The estimated project cost is INR 98,28,179.42. Payments will be made in installments: 10% upon contract signing, 30% after delivery, 30% after erection and testing, and 30% after final commissioning, aligned with project milestones.