Open State Governments & UT NPROCURE

Tender for German Dome, Mandap, Green Room & Decorative Services in Ahmedabad

Bid Publish Date

05-Dec-2025, 5:25 pm

Bid End Date

19-Dec-2025, 6:00 pm

Value

₹10,01,700

Location

AHMADABAD , GUJARAT

Progress

Issue05-Dec-2025, 5:25 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

HOTEL EQUIPMENTS MISCELLANEOUS SERVICES

This government tender offers a unique opportunity for experienced firms to provide German Dome, Mandap, Green Room, Furniture, and Decorative Services for high-profile VIP and VVIP events in Ahmedabad. The Annual Rate Contract aims to enhance the city's event infrastructure, ensuring safety, quality, and timely delivery. Bidders must meet strict eligibility criteria, including financial stability, relevant experience, and ownership of large structures. The project involves installation, decoration, and dismantling of structures within a 12-month period, with detailed specifications outlined in the tender documents. The process includes online submission, technical and financial evaluation, and award of the contract by the Roads and Buildings Department. This tender is ideal for structural contractors, event management companies, and specialized service providers seeking government contracts in Gujarat, offering significant business opportunities in the state’s infrastructure development sector.

Scope Of Work

The scope of work includes:

  • Provision of German Dome structures with a minimum area of 7000 sq. meters, including installation and dismantling.
  • Setup of Mandap, Green Room, and Furniture as per specifications for VIP and VVIP programs.
  • Decorative services including lighting, floral arrangements, and thematic decoration.
  • Coordination and execution of event infrastructure, ensuring compliance with safety standards.

The process involves:

  1. Site assessment and planning in coordination with the department.
  2. Procurement of materials and structures as per approved designs.
  3. Installation of German Dome and other structures within stipulated timelines.
  4. Decorative setup and finishing as per client requirements.
  5. Dismantling and site clearance post-event.

Key deliverables include:

  • Fully assembled German Dome with safety certifications.
  • Decorated Mandap and Green Room ready for use.
  • Furniture and accessories as per design.
  • Documentation of compliance and safety checks.

Specifications and standards will be detailed in the tender documents, including quality benchmarks, safety norms, and environmental considerations.

Technical Specifications

Parameter Requirement
Dome Area Minimum 7000 sq. meters
Material High-quality aluminium/steel structures
Certification Structural safety certificates
Installation Time Within specified project timeline
Safety Norms Compliance with Govt. safety standards
Accessories Lighting, floral, thematic decor as per design

Sequential procedure:

  1. Site survey and design approval.
  2. Material procurement and structural fabrication.
  3. Installation and safety inspection.
  4. Decoration and finishing.
  5. Final inspection and handover.

All technical parameters must adhere to the standards specified in the detailed tender documents, ensuring durability, safety, and aesthetic appeal.

Financial Requirements

The estimated project cost is Rs. 10,01,700. Bidders should prepare a detailed financial proposal including:

Cost Component Amount (Rs.)
Structural Materials As per specifications
Labour and Installation As per scope
Decoration & Accessories As per design
Contingency & Miscellaneous 10% of total

Payment terms are typically linked to project milestones, with an initial advance and subsequent payments upon completion of phases. The total bid amount must be inclusive of all taxes and duties. Bidders are advised to submit detailed cost breakdowns and ensure compliance with financial norms specified in the tender documents.

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Eligibility Criteria

✓ Must have a valid registration for the relevant work category (e.g., structural works, event management).
✓ Must submit a Demand Draft of Rs. 1,500/- as tender fee.
✓ Must provide Earnest Money Deposit (EMD) of Rs. 5,00,000 in the form of FDR/BG from a scheduled/nationalized bank, valid for at least 165 days.
✓ Must possess Gujarat State Valid Registration (NSIC, Shop Establishment, etc.), GST Certificate, and PAN Card.
✓ Must demonstrate a minimum annual turnover of Rs. 1,000 Lakhs in any one of the last five financial years, supported by CA certificates.
✓ Must have experience in executing similar projects, including installation of structures like German Domes or large-scale event setups, with completion certificates for projects worth Rs. 200 Lakhs or more.
✓ Ownership or lease agreement for the German/Aluminium Dome structure (minimum 7000 sq. meters) must be submitted.
✓ A notarized affidavit confirming no police or court cases, blacklisting, or defaults against the bidder.
✓ An undertaking confirming acceptance of all tender terms and conditions.

Bidding Process

Process Timeline

1. Preliminary Stage

20-12-2025 12:00

2. Commercial Stage

20-12-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

001-Upload scan copy of Tender Fee of Rs.1,500/- in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Ahmedabad City (R and B) Division, Ahmedabad,payable at Ahmedabad from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

002-Upload scan copy of Earnest Money Deposit Rs.5,00,000/- in the form of FDR/BG (with a validity period of not less than 165 Days) from Nationalized/ Scheduled Bank in favour of Executive Engineer, Ahmedabad City (R and B) Division, Ahmedabad, payable at Ahmedabad is valid. (FDR for EMD must be purchased from the account of Bidder)

Required
3

003-Upload scan copy of Gujarat State Valid Registration of this Work (Govt. NSIC Registration/Shop establishment) Pan card, GST Certificate.

Required
4

004-Upload Scan copy of Valid Bank Solvency of Rs.100 Lakh required 20 percent of Estimated Cost put to tender of Scheduled / Nationalized Bank issued in the current calendar year 2025 only.

Required
5

005-Upload scan copy of Hon’ble President, Hon’ble Vice President, Hon’ble Prime Minister, Hon’ble Chief Minister Programms/Events Experience Certificate is required.

Required
6

006-Upload scan copy of Annual Turn Over Minimum Turn Over of Rs.1,000.00 Lakhs in any one of last five financial year. (i.e. 2020-21, 2021-22, 2022-23, 2023-24, 2024-25) C.A. Certificate to be attached.

Required
7

007-Upload scan copy of similar nature of work at least one similar work like programe/Event for Hon’ble President, Hon’ble Vice President, Hon’ble Prime Minister, Hon’ble Chief Minister amounting Rs.200.00 Lakhs or more than during five financial years (i.e. 2020-21, 2021-22, 2022-23, 2023-24, 2024-25) Completion Certificate in Form-3 (A) along with Final Bill and Work order.

Required
8

008-Upload scan copy of valid sole ownership / MOU (Lease Agreement) of German/ Aluminium DOME having minimum 7000 Sq. mtr. And Agency has to submit details of ownership/MOU (Lease Agreement).

Required
9

009-Upload scan copy of a Notarized affidavit on Rs. 300.00 stamp paper along with photograph must be submitted by Agency, stating that there is no police case/court matter or default of any financial institution against the Agency and Agency is not blacklisted.

Required
10

010-Upload scan copy of Undertaking regarding I/We have read and understood the terms and conditions attached here and agree to these terms and conditions shall be affixed below the terms and conditions shall be enclosed with the pre-qualification bid.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves providing German Dome structures, Mandap, Green Room, Furniture, and Decorative Services for VIP and VVIP programs in Ahmedabad. The project includes installation, decoration, and dismantling of structures for high-profile events, ensuring safety, quality, and timely execution.

What are the key eligibility criteria for bidders?

Bidders must possess valid registration, submit a Rs. 1,500 tender fee, Rs. 5,00,000 EMD via FDR/BG, and demonstrate a minimum annual turnover of Rs. 1,000 Lakhs in the last five years. Experience in similar large-scale projects worth Rs. 200 Lakhs or more is also required, along with ownership or lease of the German Dome structure.

How can I participate in the bidding process?

Participants must register on the NProcure portal, download tender documents, attend any scheduled pre-bid meetings, and submit both technical and financial bids online before the deadline. Bids will be opened publicly, and evaluation will follow based on technical and financial criteria.

What is the estimated project value and payment schedule?

The estimated project cost is approximately Rs. 10,01,700. Payment terms typically include an initial advance, with subsequent payments linked to project milestones such as completion of installation, decoration, and final inspection. All payments are subject to compliance with contractual norms.

Where can I find the detailed tender documents and contact support?

Tender documents are available for download at the official NProcure website via provided links. For support, contact the Roads and Buildings Department at [email protected] or reach out to the (n)Procure Support Team at GNFC Ltd. for technical assistance.

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