Open Power and Energy NPROCURE

Tender for Hiring 12+1 Seater Diesel AC Jeep Vehicle for Gujarat Power Sector

Bid Publish Date

30-Dec-2025, 2:00 pm

Bid End Date

21-Jan-2026, 4:00 pm

Value

₹15,13,386

Location

SURENDRANAGAR , GUJARAT

Progress

Issue30-Dec-2025, 2:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 5

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE TRANSPORTATION OF DIESEL PETROLEUM FUELS

Gujarat Energy Transmission Corporation Limited (GETCO) has issued an open tender for the supply of a 12+1 Seater Diesel AC Jeep Vehicle (Toofan or equivalent) to support operational activities at the 400KV Pachchham Substation in Surendranagar. This 24-month contract offers a significant opportunity for reputed vehicle providers and transport service companies to collaborate with Gujarat’s power infrastructure sector. The tender emphasizes compliance with technical standards, safety regulations, and timely delivery. Bidders must meet eligibility criteria, including vehicle certification, financial stability, and experience in government projects. The procurement process is conducted electronically via the NPROCURE portal, ensuring transparency and efficiency. The estimated value of the contract is approximately INR 15.13 million, with detailed specifications and submission guidelines provided in the tender documents. Interested companies should review all requirements, prepare supporting documents, and participate within the specified deadlines to secure this valuable government contract.

Scope Of Work

• Supply of a 12+1 Seater Diesel AC Jeep Vehicle (Toofan or equivalent) suitable for government operations.
• Vehicle must comply with all technical specifications outlined in the tender documents.
• The vehicle should be maintained in excellent condition throughout the contract period.
• Bidders are required to submit a detailed technical proposal including vehicle specifications, registration details, insurance, and compliance certificates.
• The contract duration is 24 months, with the possibility of extension based on performance.
• Delivery and commissioning of the vehicle must be completed within the stipulated timeline.
• The vehicle should be equipped with all necessary permits, insurance, and fitness certificates.
• Regular maintenance and timely servicing are mandatory to ensure operational readiness.
• The successful bidder must adhere to safety standards and government regulations.

Specification Details
Vehicle Type Diesel Driven AC Jeep
Seating Capacity 12+1
Model Toofan or equivalent
Duration 24 months
Operating Hours 12 hours per day
Location 400KV Pachchham S/S, Surendranagar
Maintenance Regular, as per manufacturer guidelines
Certification Vehicle fitness, insurance, PUC, permits

• The vehicle must meet the technical and safety standards specified in the tender documents.
• Bidders shall provide all supporting documents and certifications as part of their technical bid submission.

Technical Specifications

Parameter Specification
Vehicle Type Diesel-driven, AC, 12+1 Seater SUV
Model Toofan or equivalent
Engine Capacity Minimum 1500 cc
Fuel Efficiency Minimum 10 km/liter
Registration Valid registration certificate
Insurance Comprehensive insurance valid for the contract period
Fitness Certificate Valid fitness certificate issued by authorized agency
Permits Contract Carriage permit and PUC valid
Maintenance Regular servicing as per manufacturer guidelines

The vehicle must pass all safety and emission standards mandated by government regulations. Bidders should ensure all technical parameters are met and submit supporting documents for verification. The procurement process involves detailed technical evaluation based on compliance and vehicle condition.

Financial Requirements

The estimated budget for this tender is INR 15,133,386, covering vehicle procurement, registration, insurance, and operational costs. The financial proposal must specify the total bid amount, including taxes and all applicable charges. Payment terms are aligned with project milestones and contractual obligations. Bidders are required to submit a detailed cost breakdown in their financial bid, highlighting:

Cost Component Amount (INR)
Vehicle Cost To be quoted
Registration & Permits To be quoted
Insurance To be quoted
Maintenance & Servicing To be quoted
Total Bid Amount INR 15,133,386

Payment Schedule:

  1. 30% advance upon contract signing.
  2. 40% after vehicle delivery and inspection.
  3. 30% upon completion of the contract period.

All financial proposals must be inclusive of applicable taxes and duties. The lowest bid will not necessarily be accepted; evaluation will consider compliance and overall value.

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Eligibility Criteria

✓ Must have valid registration and ownership documents for the vehicle.
✓ Must possess a valid driving license.
✓ Must have valid GST registration and PAN card.
✓ Must have a valid PF Registration Code.
✓ Must submit last 3 years' profit and loss balance sheets with ITR.
✓ MSME registration (if applicable) should be duly attested.
✓ Bidder should have experience in supplying similar vehicles for government or reputed private sector projects.
✓ Must submit an earnest money deposit (EMD) of INR 25,000 along with the bid.
✓ Must provide a notarized Power of Attorney if applicable.
✓ Bidders must demonstrate financial stability as per the financial qualification criteria.

Qualification Criteria Minimum Requirement
Experience At least 2 similar vehicle supply contracts in the last 3 years
Financial Turnover Minimum INR 50 lakhs in the last 3 years
EMD INR 25,000
Certifications Valid vehicle registration, insurance, fitness, permits
Legal Compliance Valid GST, PAN, PF registration

✓ Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Technical Bid

22-01-2026 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Document Duly sign & Stamp by Bidder

Required
2

Driving License

Required
3

PF Registration Code

Required
4

Copy of PAN Card

Required
5

GST registration

Required
6

Copy of Partnership Deed If any.

7

Copy of Notarized Power of Attorney as the case may be

8

Duly attested copy of MSME registration If applicable

9

Last 3 Year profit loss balance sheet with ITR.

Required
10

Additional 25000 EMD if Quotation Submitted

11

Quotation

12

Vehicle RC Book, Insurance, PUC, Contract Carriage permit, Vehicle Fitness if vehicle Document submitted.

13

Vehicle

14

Third-party Agreement if Applicable

15

Vehicle Undertaking if Vehicle offered

16

Declaration of Conflict on Interest

Required
17

Declaration of Relationship With Employee

Required
18

NCLT Undertaking

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this tender?

This tender seeks to engage qualified vehicle service providers to supply a 12+1 Seater Diesel AC Jeep Vehicle (Toofan or equivalent) for Gujarat Energy Transmission Corporation Limited (GETCO) at Surendranagar. The vehicle will support operational needs at the 400KV Pachchham Substation, ensuring reliable transportation for power infrastructure maintenance over a 24-month period. Bidders must meet specific eligibility criteria, submit technical and financial proposals, and participate via the online NPROCURE portal. This opportunity is ideal for reputed transport companies with experience in government projects and vehicle supply, offering a chance to collaborate with Gujarat’s power sector.

What are the key eligibility criteria for bidders?

Bidders must fulfill several eligibility requirements, including:

  • Valid vehicle registration, insurance, and fitness certificates.
  • Valid driving license, PAN, GST registration, and PF registration.
  • Experience in supplying similar vehicles for government or reputed private projects in the last 3 years.
  • Financial stability with a minimum turnover of INR 50 lakhs.
  • Submission of last 3 years’ profit and loss statements.
  • EMD of INR 25,000 and necessary supporting documents.
  • Compliance with all legal and technical standards specified in the tender documents.

Meeting these criteria ensures technical qualification and eligibility for bid evaluation, increasing chances of success.

How can bidders participate in the bidding process?

Bidders must follow a structured process:

  1. Register on the NPROCURE portal and download the tender documents.
  2. Pay the tender fee of INR 1,180 and submit the EMD of INR 25,000.
  3. Submit the technical bid with all supporting documents before the deadline of 21-01-2026 at 16:00.
  4. Attend the technical evaluation scheduled for 22-01-2026 at 10:00.
  5. Shortlisted bidders will be invited to submit their financial bids.
  6. Financial bids will be opened and evaluated based on competitiveness.

Ensure all documents are complete, accurate, and submitted within the stipulated timelines to avoid disqualification.

What are the technical specifications required for the vehicle?

The vehicle must be a diesel-driven, AC, 12+1 Seater SUV (Toofan or equivalent) with the following specifications:

  • Engine Capacity: Minimum 1500 cc
  • Fuel Efficiency: Minimum 10 km/liter
  • Valid registration, insurance, and fitness certificates
  • Comply with emission and safety standards
  • Equipped with all necessary permits and permits valid for the contract duration
  • Well-maintained, with regular servicing as per manufacturer guidelines

Supporting documents such as registration, insurance, fitness certificates, and permits must be submitted for verification. The vehicle should meet all technical and safety standards specified in the tender documents.

What is the deadline for bid submission and other key dates?

The key dates for this tender are:

Date Event Details
30-12-2025 Bid Submission Start Bidders can begin submitting bids online
21-01-2026 Bid Submission End Last date for bid submission at 16:00
22-01-2026 Technical Evaluation Technical bids will be evaluated at 10:00
21-01-2026 Document Download End Last date to download tender documents
21-01-2026 Bid Fee & EMD Submission Last date for submitting tender fee and EMD

All deadlines are strict; bidders must ensure timely submission to participate in the evaluation process.