Open Power and Energy NPROCURE

Tender for Upkeeping of 220 KV Sadla Substation - Housekeeping & Maintenance Works

Bid Publish Date

03-Dec-2025, 5:00 pm

Bid End Date

24-Dec-2025, 4:00 pm

Value

₹15,59,387

Location

SURENDRANAGAR , GUJARAT

Progress

Issue03-Dec-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 10

CLOTHING MEGA POWER PROJECT SCRIPT WRITING STOMACHERS APPARELS CUSTOMIZED DECALS WEEDER SWITCHYARD HOSPITALITY RELATED SERVICES SWITCH YARD

Gujarat Energy Transmission Corporation Limited (GETCO) invites experienced contractors to bid for bi-annual housekeeping, cleaning, and land maintenance at the 220KV Sadla Substation. This government tender offers a valuable opportunity for facility maintenance firms specializing in power infrastructure support. The project involves comprehensive cleaning of control rooms, offices, stores, and colony areas, along with grass removal and anti-weeding treatment in switchyard and spare land areas, over a period of 24 months. With an estimated value of INR 15,59,387, the tender emphasizes safety, environmental compliance, and quality standards. Bidders must meet strict eligibility criteria, including valid registration, financial solvency, and technical licenses. The process is fully electronic, with detailed guidelines provided in the tender documents. This opportunity is ideal for reputed housekeeping, cleaning, and maintenance companies seeking to collaborate with a leading government power utility, ensuring efficient and safe power transmission infrastructure.

Scope Of Work

• Conduct bi-annual housekeeping and cleaning in the control room, offices, stores, and entire control room building.
• Maintain colony area by regular cleaning and waste disposal.
• Remove grass by cutting and apply anti-weeding treatment in switchyard and spare land areas.
• Ensure safety standards and environmental compliance during maintenance.

• The work shall be carried out over a period of 24 months.

• Key deliverables include:

  • Clean and sanitized control rooms, offices, and stores.
  • Well-maintained colony and surrounding areas.
  • Clear switchyard and spare land with no grass or weeds.

• The process involves:

  1. Initial assessment and planning.
  2. Scheduling bi-annual cleaning and maintenance activities.
  3. Execution of cleaning, grass cutting, and anti-weeding treatments.
  4. Regular monitoring and reporting.
Item Description
Cleaning Complete cleaning of control rooms, offices, stores
Land Maintenance Grass cutting, anti-weeding in switchyard and spare land
Duration 24 months
Location 220KV Sadla Substation
Compliance Adhere to safety and environmental standards

Technical Specifications

The contractor must ensure the use of environmentally safe cleaning agents and grass cutting equipment conforming to safety standards. The work involves sequential steps:

  1. Initial assessment of site conditions.
  2. Planning and scheduling of bi-annual activities.
  3. Execution of cleaning, grass cutting, and anti-weeding treatments.
  4. Regular inspection and reporting.
Parameter Specification
Cleaning agents Eco-friendly, non-corrosive
Grass cutting equipment Approved, safety-compliant
Anti-weeding Approved chemical treatment
Duration 24 months
Work hours During non-peak power hours
Safety standards As per government regulations

All technical procedures must adhere to safety, environmental, and quality standards mandated by GETCO and relevant authorities.

Financial Requirements

The estimated project cost is approximately INR 15,59,387. The financial breakdown includes:

Cost Component Amount (INR)
Total Estimated Cost 15,59,387
Payment Terms 1. 30% advance upon contract signing
2. 40% after mid-term review
3. 30% after completion and acceptance

Bidders must submit a refundable EMD of INR 15,593.87 (1% of estimated cost). The bid validity period is 180 days from the bid submission deadline. Payments will be released based on milestone achievements and certification from GETCO officials.

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Eligibility Criteria

  • ✓ Must have valid registration in GETCO, State Govt., Central Govt., Railway, or Semi-Govt. in E2 or above class.
  • ✓ Must submit latest bank solvency certificate (not older than 1 year) for at least 20% of estimated cost.
  • ✓ Must possess PF registration code.
  • ✓ Must provide copy of PAN Card and GST registration.
  • ✓ Should have valid Electrical Contractor License.
  • ✓ Must submit last 3 years profit & loss balance sheet with ITR.
  • ✓ Must submit notarized Power of Attorney if applicable.
  • ✓ Duly attested MSME registration (if applicable).
  • ✓ Provide details of partners/directors and partnership deed (if applicable).
  • ✓ Submit undertaking of conflict of interest, relation with employee, and NCLT undertaking.
Qualification Details
Registration Valid GETCO/State/Central/Govt./Railway/Semi-Govt. E2 or above
Financial Bank solvency certificate >= 20% of estimated cost
Technical Valid Electrical Contractor License
Documents PAN, GST, MSME registration (if applicable), Balance sheets, ITR
Other Power of Attorney, Partnership Deed, Undertakings

Bidding Process

Process Timeline

1. Technical Bid

26-12-2025 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Documents duly Sign and Stamp by Contractor

Required
2

Bidder quoting for bid shall have valid up to date registration in GETCO State Govt. Central Govt. Railway Semi Govt. in E2 or above class

Required
3

Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 percent of the estimated cost shown in the tender. (Not old more than one year)

Required
4

PF Registration Code

Required
5

Copy of PAN Card

Required
6

GST registration

Required
7

Details of partners Directors of the Firm Company. Partnership Deed if applicable.

8

Copy of Notarized Power of Attorney as the case may be

9

Duly attested copy of MSME registration If applicable

10

Last 3 Year profit loss balance sheet with ITR.

Required
11

Undertaking of Conflict of Interest

Required
12

Undertaking of Relation with Employee

Required
13

NCLT Undertaking

Required
14

Bidder Should Have Valid Electrical Contractor License.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes bi-annual housekeeping, cleaning of control rooms, offices, stores, colony area maintenance, grass removal, and anti-weeding treatment in switchyard and spare land areas at the 220KV Sadla Substation. The work spans over 24 months, ensuring a clean, safe, and well-maintained power infrastructure.

What are the eligibility criteria for bidders?

Bidders must have valid registration with GETCO or relevant government authorities, submit bank solvency certificates, possess electrical contractor licenses, and provide financial documents like balance sheets and ITRs for the last 3 years. Additional requirements include GST registration, PAN, MSME registration (if applicable), and relevant undertakings.

How can I participate in the bidding process?

Participants must download the tender document online, submit technical and financial bids electronically via the nProcure portal before the deadline, including all required documents and EMD. The process involves technical evaluation on 26-12-2025, followed by price bid opening and final award based on evaluation scores.

What is the estimated project value and payment terms?

The estimated project cost is INR 15,59,387. Payments will be made in milestones: 30% advance, 40% mid-term, and 30% after completion. Bidders must submit an EMD of INR 15,593.87 and ensure bid validity for 180 days.

What technical specifications must be followed?

All work must use environmentally safe cleaning agents and approved grass cutting equipment. The work involves initial assessment, scheduled execution, and regular monitoring to ensure safety, quality, and environmental compliance, adhering to government standards.