Vadodara Gas Limited invites bids for Third Party Inspection Agency (TPI) services to ensure quality assurance of PE PNG Last Mile Connectivity. This tender offers an excellent opportunity for experienced inspection agencies to participate in quality control for gas infrastructure projects. The contract spans two years on an ARC basis, emphasizing reliability, technical expertise, and compliance with industry standards. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and demonstrate technical capability. The project aims to enhance the safety and quality of gas distribution infrastructure in Vadodara, Gujarat. This tender is ideal for certified inspection agencies, engineering firms, and quality assurance providers seeking government contracts in the petroleum sector.
Tender for Third Party Inspection Agency (TPI) Services for Vadodara Gas Limited
Progress
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹5,000
Contract Form
Service
Completion Period
24 Months
Currency Type
Single
Categories
6
Scope Of Work
The selected TPI agency will be responsible for:
- Conducting comprehensive quality inspections of PE PNG pipeline installations.
- Ensuring compliance with technical specifications and safety standards.
- Providing detailed inspection reports and certifications.
- Coordinating with Vadodara Gas Limited's project team for inspection schedules.
The scope includes:
| Key Deliverables | Specifications |
|---|---|
| Inspection Reports | Must be detailed, accurate, and submitted within agreed timelines |
| Certification | Provide certification for each inspection as per industry standards |
| Compliance Checks | Verify adherence to technical drawings, safety protocols, and quality standards |
| Documentation | Maintain records of inspections, test results, and corrective actions |
Process steps:
- Pre-inspection Planning: Review project documents and prepare inspection schedules.
- On-site Inspection: Conduct physical inspections and tests.
- Reporting: Compile inspection findings and submit reports.
- Certification & Follow-up: Issue certifications and follow up on corrective actions if needed.
The agency must ensure timely and thorough inspections to support Vadodara Gas Limited’s infrastructure development goals.
Technical Specifications
| Parameter | Specification |
|---|---|
| Inspection Type | Visual, Non-Destructive Testing (NDT), Pressure Testing |
| Standards | Compliant with IS 4984, IS 13428, and other relevant standards |
| Equipment | Certified testing and inspection equipment |
| Qualification | Inspectors must have relevant certifications |
| Process | Sequential inspection steps including site assessment, testing, and certification |
The inspection process will follow standardized procedures to ensure accuracy and safety. The agency shall utilize state-of-the-art equipment and adhere to industry best practices for gas pipeline inspection.
Financial Requirements
The estimated contract value is approximately ₹2,87,81,528.26. The bid security (EMD) is set at ₹3,32,023. The tender fee is ₹5,000, payable via bank draft or online transfer. Payment terms include:
- Bid Submission: Complete online submission before the deadline.
- Bid Validity: 90 days from the bid opening date.
- Payment Schedule: Payment will be made in installments based on inspection milestones.
Bidders should prepare a detailed financial proposal including cost breakdowns for inspection activities, labor charges, and equipment usage. All financial documents must be duly audited and submitted as per tender guidelines.
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Eligibility Criteria
✓ Must have valid certification and licensing for third-party inspection services.
✓ Proven experience in gas pipeline inspection or related infrastructure projects.
✓ Demonstrated compliance with industry standards such as IS, ASTM, or equivalent.
✓ Financial stability with audited financial statements for the last three years.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in gas pipeline inspection |
| Certification | Valid ISO 9001, ISO 17020, or equivalent |
| Financial Criteria | Average annual turnover of at least ₹10 million in last 3 years |
| Technical Capability | Proven track record of similar projects |
Bidders must submit all required documents as specified in the tender including company registration, PAN, GST, MSME certificates, and proof of past projects.
Bidding Process
Process Timeline
12-11-2025 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredEMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredTechnical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
RequiredFinancial BEC Documents - Audited Financial Statements and F 15, etc.
RequiredCompany Documents - PAN, GST, MSME, EPFO, ESIC, etc.
RequiredForms and Formats
RequiredEntire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredForm - Emd Fee Form
EMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredFrequently Asked Questions
What is the eligibility criteria for participating in this tender?
Bidders must possess valid licenses and certifications for third-party inspection, demonstrate experience in gas pipeline inspection, and provide financial stability proof through audited statements. Specific requirements include ISO certifications, minimum 3 years of experience, and relevant project references.
How can I submit my bid for this tender?
Bidders must register on the nProcure portal, download all tender documents, and upload their technical and financial proposals before the deadline of 12th November 2025, 14:00. Ensure all documents are complete, signed digitally, and compliant with tender guidelines.
What are the key dates I should be aware of?
The bid process begins on 17th October 2025. The last date for submission is 12th November 2025 at 14:00, with bid opening scheduled for 12th November 2025 at 15:00. The contract award is expected by 15th November 2025.
What technical standards must inspection agencies adhere to?
Inspection agencies must follow industry standards such as IS 4984, IS 13428, and other relevant codes. They should use certified testing equipment and ensure qualified inspectors conduct all inspections. Compliance with safety and quality norms is mandatory.
What is the scope of work for the selected agency?
The agency will perform comprehensive inspections of gas pipelines, verify technical compliance, prepare inspection reports, and issue certifications. The scope includes visual inspections, NDT, pressure testing, and document verification to ensure safe and reliable gas infrastructure.
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Bid Docs TPI S258.pdf
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GCC Service - VGL.pdf
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Bid Docs TPI S258.pdf
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GCC Service - VGL.pdf
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