Open State Governments & UT NPROCURE

Gandhinagar Government Tender for Electrical Works & Manpower Supply - 11-Month Contract

Posted

21 Oct 2025, 11:30 am

Deadline

07 Nov 2025, 10:30 am

EMD

₹39,100

Value

₹7,81,384

Location

GANDHINAGAR , GUJARAT

Progress

Issue21 Oct 2025, 11:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

11  Months

Currency Type

Single

Categories 4

OTHER SERVICE ELECTRICAL MAN POWER SUPPLY SERVICES

This government tender in Gandhinagar offers an excellent opportunity for reputed electrical contractors and manpower agencies to secure a 11-month contract for providing clerical, peon, and sweeping services at the Gandhinagar C.P. Electrical Division. The project aims to enhance operational efficiency by outsourcing essential administrative and support functions. Bidders must meet strict eligibility criteria, including valid licenses, financial solvency, and experience in government projects. The tender, issued by the Roads and Buildings Department, requires online submission through the NProcure portal before the deadline of 7th November 2025. With an estimated value of around ₹7,81,384, this contract is ideal for firms seeking government sector opportunities in Gujarat. The scope covers comprehensive manpower support, ensuring smooth administrative operations across multiple division offices. Interested bidders are encouraged to review detailed documents, attend free training sessions, and prepare their submissions accordingly to participate in this transparent and competitive procurement process.

Scope Of Work

The scope of work includes:

  • Providing clerical and peon services at the Gandhinagar C.P. Electrical Division office and associated sub-divisions (Divisions 21, 22, 23) at Patnagar Yojana Bhavan, Sector-16.
  • Supplying sweeping and cleaning services for the division offices.
  • Ensuring timely and efficient support for administrative and operational activities.

The process involves:

  1. Preparation and submission of bid with all required documents.
  2. Technical evaluation based on eligibility criteria.
  3. Financial bid opening for qualified bidders.
  4. Contract award to the successful bidder.

Key deliverables include:

Deliverables Specifications
Clerical & Peon Services Qualified personnel with valid ID and background checks
Sweeper & Cleaning Services Trained staff equipped with cleaning tools
Documentation & Reporting Regular progress and compliance reports

Bidders must adhere to the specified timelines and submit all documents as per the tender guidelines.

Technical Specifications

The technical specifications include:

Parameter Requirement
Electrical Work Compliant with Gujarat State Electrical Standards
Manpower Skilled, trained personnel with valid registration
Equipment Appropriate tools and safety gear

Sequential process:

  1. Verify technical compliance.
  2. Submit technical documents.
  3. Await technical evaluation results.
  4. Participate in financial bid opening if qualified.

All technical aspects must meet the standards specified in the tender documents and relevant government regulations.

Financial Requirements

The estimated contract value is approximately ₹7,81,384. The financial bid should include detailed cost breakdowns for manpower wages, administrative expenses, and miscellaneous costs. The bid must be valid for 120 days from submission.

Cost Component Amount (INR)
Manpower wages To be quoted
Administrative costs To be quoted
Miscellaneous To be quoted

Payment terms include:

  • 30% advance upon contract signing.
  • 70% after satisfactory completion and submission of all reports.
  • Payments will be processed as per the agreed schedule and compliance with contractual obligations.

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Eligibility Criteria

✓ Must have valid electrical contractor licenses and registration as E-2 category or above.
✓ Must submit Tender Fee of Rs. 900 and EMD of Rs. 39,100.
✓ Should possess valid GST, ESI, and EPF registration numbers.
✓ Must provide bank solvency certificate of at least 20% of the tender amount from a nationalized or scheduled bank for the year 2025.
✓ Proven experience in government electrical projects and manpower supply (Form 3A required).
✓ Submit notarized undertaking on Rs. 300/- stamp paper as per Annexure-A.

Qualification Criteria Details
Financial Stability Bank solvency of 20% of tender value
Experience Prior experience in government electrical works
Licenses & Registration Valid electrical contractor license, GST, ESI, EPF
Documentation All documents as listed in the tender notice

Note: Only bidders meeting all criteria will be considered for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

07-11-2025 16:02

2. Commercial Stage

07-11-2025 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

SCHEDULE B

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Kindly attach Scan copy of Tender fee Rs…900/-

Required
2

2. Kindly attach Scan copy of S.D. Rs 39100/- in FDR Form (NOT LESS THAN 165 DAYS)/Exemption Certificate Not Valid

Required
3

3. Kindly attach Scan copy of PAN Card etc

Required
4

4. Kindly attach Scan copy of Bank Solvency of 20 Percentage of Tender Amount of Nationalized / Schedule Bank of Current Calendar Year-2025.

Required
5

5. Kindly attach Scan copy of Valid G.S.T. Registration Number

Required
6

6. Kindly attach Scan copy of Valid E.S.I. Registration Number

Required
7

7. Kindly attach Scan copy of Valid E.P.F. Registration Number and Latest Paid E.P.F. Chalan Copy

Required
8

8. Kindly attach Scan copy of This type of work experienced agency [Form 3A is required] (GOVT.)

Required
9

9. Kindly attach Scan copy of Valid E-2 and Above Category Registration [Electrical]

Required
10

10. Kindly attach Scan copy of Valid Electrical Contractor License

Required
11

11. Agency must have to submit Undertaking as per Annexure-A on Rs.300/- Stamp Papers duly notarized.

Required
12

12. Kindly attach Scan copy of Tender Condition.pdf

Required

Frequently Asked Questions

What is the deadline for bid submission?

The bid submission deadline is 7th November 2025 at 4:00 PM. Ensure all documents are uploaded before this time to avoid disqualification.

What documents are required to participate?

Participants must submit the tender fee, EMD, valid licenses, registration certificates, experience proof, notarized undertaking, and other specified documents as detailed in the tender notice. All documents should be scanned and uploaded via the NProcure portal.

How can I attend the online bidding training?

A free training session is organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to understand the online bidding process better and ensure smooth submission.

What is the scope of work for this tender?

The scope includes clerical, peon, and sweeping services at Gandhinagar division offices, supporting administrative and operational activities for 11 months. The work involves providing trained manpower, maintaining cleanliness, and ensuring timely service delivery.

Who should I contact for tender-related queries?

All questions related to the tender can be directed to the Deputy Executive Engineer at [email protected] during working hours. Contact details are also available on the tender notice.

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