Open Information Technology and Communication NPROCURE

Vadodara Municipal Corporation IT Services Tender for Geo-Enabled Property Assessment & Tax Management

Bid Publish Date

18-Dec-2025, 12:05 am

Bid End Date

05-Jan-2026, 4:01 pm

Value

₹1,17,46,286

Location

VADODARA , GUJARAT

Progress

Issue18-Dec-2025, 12:05 am
AwardPending
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Tender Type

Open

Sector

Information Technology and Communication

Tender Fee

₹10,000

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

Categories 2

SERVICES WATER LEVEL RECORDER

Vadodara Mahanagar Seva Sadan is inviting bids for a comprehensive IT services project to implement Geo-Enabled Property Assessment and Tax Management systems. This tender offers a strategic opportunity for experienced IT service providers to contribute to urban governance modernization. The project involves deploying, operating, and maintaining advanced geo-spatial property assessment solutions over 36 months, aimed at improving property tax collection efficiency and transparency. The tender emphasizes technical expertise, security compliance, and proven municipal project experience. Bidders must meet specific eligibility criteria, including relevant certifications and financial stability, and submit their proposals via an online portal before the deadline. With a total estimated value of approximately ₹1.17 crore, this open tender is a significant step toward digital transformation in Vadodara's urban infrastructure. Interested companies specializing in GIS, government IT solutions, and property management systems are encouraged to participate and contribute to smart city initiatives.

Scope Of Work

The scope of work includes:

  • Deployment and management of Geo-Enabled Property Assessment systems
  • Development and maintenance of digital property tax management platforms
  • Integration of GIS (Geographic Information System) with existing municipal infrastructure
  • Regular operation, monitoring, and troubleshooting of IT services
  • Data security, backup, and disaster recovery planning
  • Training municipal staff on system usage

The process involves:

  1. Initial assessment and planning based on municipal requirements.
  2. Design and development of geo-enabled property modules.
  3. System deployment at designated sites.
  4. Testing and quality assurance to ensure system robustness.
  5. Training sessions for municipal personnel.
  6. Ongoing maintenance and support for 36 months.
Feature Specification
System Compatibility Must support existing GIS infrastructure
Data Security Comply with government cybersecurity standards
Response Time System should operate with minimal latency
User Access Role-based access control
  • The bidder must ensure compliance with all technical standards specified in the tender documents.

Technical Specifications

Parameter Requirement
System Support Windows/Linux based servers
GIS Integration Compatible with ArcGIS or QGIS platforms
Data Storage Minimum 10 TB scalable cloud storage
Security Protocols ISO 27001 compliance
Response Time < 2 seconds for data retrieval

The technical process involves:

  • System design based on municipal requirements
  • Hardware and software procurement
  • Implementation and configuration
  • Testing and validation
  • Final deployment and staff training

Financial Requirements

The estimated project cost is approximately ₹1,17,46,286.00. The financial proposal should include:

Cost Component Estimated Cost
Hardware & Software ₹70,00,000
Implementation & Deployment ₹30,00,000
Maintenance & Support (36 months) ₹17,46,286

Payment terms:

  • 30% advance upon contract signing
  • 40% after system deployment
  • 30% post successful acceptance testing

Bidders must submit a detailed financial proposal along with their technical bid, adhering to the guidelines specified in the tender documents.

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Eligibility Criteria

✓ Must have valid Digital Signature Certificate (Class-III) issued by a licensed Certifying Authority of India.
✓ Proven experience in government IT projects, especially in geo-spatial and property management systems.
✓ Financial stability with minimum average annual turnover of ₹5 crore over the last 3 years.
✓ Demonstrated capability to deploy and support large-scale GIS and property assessment solutions.
✓ Must have successfully completed at least 2 similar projects in government or municipal sectors in the past 5 years.

Qualification Criteria Minimum Requirement
Turnover ₹5 crore annually
Experience 2 similar projects in government/municipal sector
Certification Valid Digital Signature Certificate
Technical Capability Proven GIS and property assessment system deployment
  • Bidders must submit all relevant certificates, financial statements, and project references as part of their proposal.

Bidding Process

Process Timeline

1. Primary

05-01-2026 16:05

2. Commercial

05-01-2026 16:10

Required Forms

Primary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this tender?

This tender aims to select a qualified service provider to deliver end-to-end operation and maintenance (O & M) services for Geo-Enabled Property Assessment, Tax Management, and related IT services for Vadodara Municipal Corporation (VMC). The goal is to enhance urban property tax collection efficiency through advanced geo-spatial digital solutions.

Who can participate in this tender?

Eligible bidders include companies with proven experience in government IT projects, especially in GIS and property management systems, possessing valid Digital Signature Certificates, and demonstrating financial stability with an annual turnover of at least ₹5 crore. Bidders must also have successfully completed similar projects in the past five years.

What are the key technical requirements for the project?

The project requires systems compatible with existing GIS platforms like ArcGIS, secure data storage solutions, ISO 27001 compliance, and minimal response times (< 2 seconds). The infrastructure must support scalable cloud storage, role-based access, and robust cybersecurity measures to ensure data integrity and security.

What is the bidding process and timeline?

Bidders must register and download tender documents by 18-12-2025. The submission deadline is 05-01-2026 at 16:01. Technical and financial evaluations will follow, with the contract awarded by 11-01-2026. All steps are conducted electronically, ensuring transparency and efficiency.

What are the key evaluation criteria?

Evaluation is based on technical competence (50%), financial proposal (30%), project timeline (10%), and compliance with technical specifications (10%). Bidders must score at least 70% in technical evaluation to qualify for financial bidding. The final decision rests with the evaluation committee.