Open Local Administration NPROCURE

Vadodara Tender for Housekeeping Staff at Sir Sayajirao Town Hall - 8-Hour Shifts

Bid Publish Date

18-Dec-2025, 3:00 pm

Bid End Date

01-Jan-2026, 4:30 pm

Value

₹25,47,700

Location

VADODARA , GUJARAT

Progress

Issue18-Dec-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹4,000

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

UNIFORM MACHINERY HOSPITALITY RELATED SERVICES

This government tender from Vadodara invites experienced facility management companies to provide housekeeping services at Sir Sayajirao Town Hall. The project involves supplying trained staff working 8-hour shifts, along with uniforms, chemicals, consumables, and machinery, ensuring high standards of cleanliness and hygiene. With an estimated budget of INR 25.48 million and a contract duration of 12 months, this opportunity is ideal for companies specializing in municipal cleaning and facility services. Bidders must meet specific eligibility criteria, including experience, financial stability, and statutory compliance. The tender process is conducted electronically via the nProcure portal, with detailed evaluation based on experience, technical capability, and cost-effectiveness. Key deadlines include bid submission by January 1, 2026, and bid opening on January 3, 2026. This contract offers a significant opportunity to collaborate with Vadodara's municipal authorities to deliver quality public services in the tourism and administrative sectors.

Scope Of Work

• Provide trained housekeeping staff working 8 hours daily at Sir Sayajirao Town Hall.
• Supply all necessary materials including uniforms, chemicals, and consumables.
• Operate and maintain machinery required for cleaning and housekeeping.
• Ensure compliance with safety, hygiene, and quality standards.
• Maintain cleanliness and sanitation of the premises as per government regulations.

The process includes:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of bids based on predefined criteria.
  3. Final selection and award of contract.
Key Deliverables Specifications
Staff Working Hours 8 hours per day
Materials Provided Uniforms, chemicals, consumables
Machinery Cleaning and housekeeping equipment
Contract Duration 12 months
Estimated Cost INR 25,477,700

Bidders must demonstrate experience in similar projects, provide valid certificates, and comply with all tender conditions. The scope also includes periodic reporting and supervision to ensure service quality.

Technical Specifications

Parameter Requirement
Staff Qualification Trained housekeeping personnel
Working Hours 8 hours per day, shifts as per schedule
Materials Uniforms, chemicals, consumables, machinery
Machinery Modern cleaning equipment conforming to safety standards
Service Standards Cleanliness, hygiene, safety compliance

Sequential procedures include:

  1. Submission of technical bid.
  2. Evaluation and shortlisting.
  3. Submission of financial bid.
  4. Final evaluation and award.

All technical specifications must meet or exceed the standards set by the government for municipal cleaning services.

Financial Requirements

The estimated project cost is INR 25,477,700, which includes wages, materials, machinery, and overheads. Bidders must submit a detailed price bid with a breakdown of costs including:

Cost Component Amount (INR)
Staff wages Variable based on staff count
Materials As per consumption
Machinery Capital expenditure amortized over contract period
Miscellaneous Transportation, supervision

Payment will be made in installments based on milestones, with a final payment after successful completion and approval of services. Bidders should include detailed cost estimates and payment terms in their proposals.

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Eligibility Criteria

✓ Must have valid registration and licenses for housekeeping and facility management services.
✓ Proven experience in executing similar government or municipal contracts.
✓ Financial stability with annual turnover not less than INR 10 million in the last three years.
✓ Must possess valid GST registration and relevant statutory compliance documents.
✓ Ability to provide trained, reliable staff working in shifts.

Qualification Criteria Details
Experience Minimum 3 years in housekeeping services
Financial Turnover INR 10 million annually
Certifications ISO, ISO 9001, or equivalent
Legal Compliance GST, Labour Law adherence
Technical Capability Proven machinery and material supply capability

Bidders must submit all relevant documents including experience certificates, financial statements, and statutory registrations to qualify.

Bidding Process

Process Timeline

1. premilinary stage

03-01-2026 16:00

2. commercial satge

03-01-2026 17:00

Required Forms

premilinary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

commercial

Price Bid Form

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this housekeeping tender at Sir Sayajirao Town Hall?

This tender involves providing trained housekeeping staff working 8 hours daily, along with uniforms, chemicals, consumables, and machinery. The scope includes maintaining cleanliness, safety, and hygiene standards, with responsibilities for operating cleaning equipment and supplying all necessary materials as per government specifications.

How can I participate in this Vadodara government tender?

Interested bidders must download the tender documents from the official portal, pay the tender fee of INR 4000, and submit their bids electronically before the deadline of 01-01-2026. Bidders should attend the free vendor training sessions organized weekly at (n)Code Solutions to ensure proper bid submission procedures.

What are the eligibility criteria for submitting a bid?

Bidders must have at least 3 years of experience in similar services, a minimum annual turnover of INR 10 million, valid licenses, GST registration, and proven technical capability. Submission of experience certificates, financial statements, and statutory documents is mandatory for qualification.

What is the estimated budget for this housekeeping project?

The total estimated cost is approximately INR 25,477,700, covering wages, materials, machinery, and overheads for a 12-month contract. Payment will be made in installments based on milestones, with detailed cost breakdowns required in the bid.

What are the key deadlines and evaluation stages?

Bid submission opens on 18-12-2025 and closes on 01-01-2026 at 16:30. The preliminary evaluation occurs on 03-01-2026 at 16:00, followed by commercial evaluation at 17:00. Final award is expected by mid-January 2026, with evaluation based on experience, technical capability, and cost.