Ahmedabad HVAC & Maintenance Tender: Supply, Installation & 3-Year Service Contract
Progress
This government tender issued by Ahmedabad Municipal Corporation offers an opportunity for qualified contractors to supply, install, test, and commission HVAC systems, including comprehensive maintenance for three years, at prominent locations in Ahmedabad, Gujarat. The project encompasses centralized HVAC & VRV systems at SVPIMS & Ellis Bridge, with an estimated value of approximately INR 108.46 million. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to the specified procurement process. This tender is ideal for experienced HVAC contractors, electrical firms, and facility management companies seeking to engage in a high-profile government infrastructure project. The tender emphasizes transparency, quality, and timely delivery, offering a significant opportunity to contribute to Ahmedabad’s urban development and public health infrastructure.
Scope Of Work
• Supply of HVAC equipment including VRV systems, ducting, and related components.
• Installation of HVAC systems at designated locations with adherence to safety and quality standards.
• Testing and commissioning of all HVAC equipment to ensure operational efficiency.
• Providing detailed documentation and certifications upon completion.
• Conducting a comprehensive operation and maintenance (O&M) contract for three years, covering routine inspections, preventive maintenance, and emergency repairs.
- Site preparation and assessment.
- Delivery and storage of HVAC equipment.
- Installation as per approved drawings and specifications.
- System testing and commissioning.
- Handover with operational documentation.
- Ongoing maintenance and support for 36 months.
| Specification | Details |
|---|---|
| System Type | Centralized HVAC & VRV |
| Location | SVPIMS & Ellis Bridge, Ahmedabad |
| Capacity | As specified in tender documents |
| Compliance | BIS standards, local regulations |
| Warranty | Minimum 12 months on all equipment |
Bidder must ensure all work complies with applicable safety, environmental, and quality standards, with proper documentation for each phase.
Technical Specifications
• HVAC systems must conform to BIS standards and local regulations.
• Equipment should be energy-efficient with minimum 3-star BEE rating.
• Capacity specifications as detailed in the tender documents.
• Installation procedures must follow manufacturer guidelines and safety protocols.
• Technical parameters include:
plaintext
- Cooling Capacity: As specified
- Power Supply: 415V, 3-phase
- Control System: Smart, remote-enabled
- Noise Level: < 55 dB
- Refrigerant Type: R410A
• Sequential installation process:
- Site assessment
- Delivery and storage
- Mechanical installation
- Electrical wiring and connections
- System testing and commissioning
- Handover documentation
Financial Requirements
The estimated project cost is approximately INR 108.46 million. The financial proposal must include a detailed breakdown of costs, including equipment, installation, testing, commissioning, and maintenance. Payment terms are structured as follows:
- 30% advance upon contract signing
- 40% after installation and testing
- 30% post-commissioning and acceptance
Bidders should submit financial bids in the prescribed format, ensuring transparency and compliance with tender guidelines. The bid validity period is 90 days from the bid submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹18,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
23-09-2026 13:15:00
Document Download End
21-10-2026 18:00:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,84,60,020
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Municipal Commissionar, AMC
Bid Opening Authority
Add. Chief Engineer (Electrical)
Address
Light Department,5th Floor “C”-Block, Sardar Patel Bhavan, Danapith , Ahmedabad-380 001
Contact Details
9712967724
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Documents 2
VOL - 1 TECH BID HVAC_compressed.pdf
TENDER_DOCUMENT
VOL - 2 PRICE BID HVAC.pdf
TENDER_DOCUMENT
Categories
11
Bidding Process
Process Timeline
22-10-2026 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Provide Scan Copy of tender Fee
RequiredProvide Scan copy of EMD
RequiredOther Supporting Documents as per tender documents
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Eligibility Criteria
✓ Must have a valid digital signature certificate compliant with the Information Technology Act-2000.
✓ Must have experience in executing HVAC installation and maintenance projects valued above INR 50 million.
✓ Must submit scanned copies of tender fee and earnest money deposit (EMD) along with supporting documents.
✓ Must possess valid licenses and certifications relevant to HVAC and electrical works.
✓ Financially, the bidder should have a minimum average turnover of INR 150 million over the last three years.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Experience | 3+ completed HVAC projects of similar scale |
| Financial Turnover | INR 150 million annually |
| Certifications | ISO 9001 & ISO 14001 |
| EMD | As specified in tender document |
| Tender Fee | INR 18,000 |
Bidders must provide all required documentation and meet eligibility criteria to qualify for the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this HVAC tender in Ahmedabad?
This tender involves supply, installation, testing, and commissioning of HVAC systems, including VRV and centralized systems, at SVPIMS & Ellis Bridge. It also includes a three-year operation & maintenance contract. The goal is to upgrade Ahmedabad's public infrastructure with energy-efficient HVAC solutions that meet safety and quality standards.
Who is eligible to bid on this Ahmedabad HVAC project?
Eligible bidders must have proven experience in HVAC projects valued above INR 50 million, possess valid certifications including ISO standards, and have an annual turnover of at least INR 150 million. They must also submit scanned copies of tender fee and EMD along with supporting documents, and hold valid digital signatures for online bidding.
What are the key dates and deadlines for this tender?
The bid submission starts on 23rd September 2026 at 1:15 PM and closes on 8th October 2026 at 6:00 PM. The technical evaluation is scheduled for 9th October 2026 at 4:05 PM, with the financial bid opening shortly after. Bidders must ensure timely submission to avoid disqualification.
How can bidders access the tender documents and support?
Tender documents are available for free download from the official e-Procurement portal. Support is provided by (n)Code Solutions, which offers free vendor training sessions every Saturday. Contact details include phone: +91-79-40007517 and email: [email protected]. Bidders are encouraged to participate in training for smooth bidding.
What are the technical specifications for the HVAC systems in this project?
The HVAC systems must conform to BIS standards with energy-efficient features such as minimum 3-star BEE rating. Equipment should support remote control, operate at 415V, 3-phase power, and have noise levels below 55 dB. Installation must follow manufacturer guidelines, with comprehensive testing and certification upon completion.