Open State Governments & UT NPROCURE

Ahmedabad Municipal Corporation Tender for 1-Year Operation & Maintenance of 240 TR Chiller & Cooling Systems

Bid Publish Date

21-Nov-2025, 1:30 pm

Bid End Date

01-Dec-2025, 6:00 pm

Value

₹25,80,454

Location

AHMADABAD , GUJARAT

Progress

Issue21-Nov-2025, 1:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 18

WATER SUPPLY TUBES AND PIPES WIND MILL ENERGY PROJECT AIR CONDITIONER MISCELLANEOUS PIPING AIR CONDITION PLANT NEW POWER PLANT CHILLING PLANT WATER LEVEL RECORDER AQUARIA EQUIPMENT DISTRIBUTION AND CONDITIONING HVAC COOLING WATER SYSTEM MECHANICAL EQUIPMENT COOLING TOWER LABORATORY COOLING EQUIPMENT MICROCENTRIFUGES

The Ahmedabad Municipal Corporation has issued an open tender for a comprehensive operation and maintenance contract for cooling systems at Tagor Hall, Paldi. The project involves maintaining existing 240 TR chiller A.C. systems, ductable AC, split AC units, water coolers, and Aquaguard water purifiers, along with dismantling and replacing cooling towers. The contract aims to ensure reliable cooling services for municipal facilities, emphasizing efficiency, safety, and compliance with technical standards. Bidders must meet eligibility criteria, including relevant experience and certifications, and submit their proposals electronically by December 1, 2025. This tender provides a significant opportunity for HVAC and cooling infrastructure companies to participate in a high-value government project, supporting urban infrastructure development and public service delivery.

Scope Of Work

The scope of work includes:

  • Operation & comprehensive maintenance of existing 240 TR chiller A.C. system, ductable AC, split AC units, water coolers, and Aquaguard for a period of 1 year.
  • Dismantling of existing cooling towers and associated water piping.
  • Conducting buy-back of old cooling towers.
  • Reinstallation and SITC (Supply, Installation, Testing & Commissioning) of new cooling towers.
  • Ancillary cooling water piping work to connect new cooling towers with existing systems.
  • Regular preventive and corrective maintenance to ensure optimal performance.
  • Monitoring and maintaining system efficiency, safety, and compliance with applicable standards.
Key Deliverables Specifications
New Cooling Towers Supply and install high-efficiency cooling towers as per technical standards
Water Piping Supply and install cooling water piping with corrosion-resistant materials
System Testing Conduct comprehensive testing and commissioning of all installed equipment
Maintenance Schedule Develop and follow a preventive maintenance plan
Documentation Provide detailed reports and operational logs

The work must be completed as per the timeline specified in the tender document, with adherence to safety and quality standards.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cooling Capacity 240 TR for chiller system
Cooling Tower Type Forced draft, corrosion-resistant materials
Water Piping HDPE or GI pipes with appropriate insulation
Power Supply 415V, 3-phase, 50Hz
Control System PLC-based automation with remote monitoring

Sequential process:

  1. Submit technical proposal with detailed specifications.
  2. Attend pre-bid meeting if scheduled.
  3. Demonstrate system compliance during site inspection.
  4. Submit technical bid along with required documents.
  5. Await technical evaluation and approval.

All equipment and materials must conform to BIS standards and relevant technical norms.

Financial Requirements

The estimated project cost is approximately Rs. 25,80,454.00. The financial bid should include a detailed breakdown:

Cost Component Amount (Rs.)
Equipment Cost Rs. 15,00,000
Labour & Installation Rs. 7,00,000
Miscellaneous & Contingencies Rs. 1,80,454
Total Estimated Cost Rs. 25,80,454

Payment terms:

  • 30% advance upon contract signing.
  • 40% after installation and initial testing.
  • 30% post successful commissioning and acceptance.

Bidders must submit financial proposals in the prescribed format and adhere to the budget constraints specified in the tender documents.

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Eligibility Criteria

✓ Must have valid and active certification as per Indian government standards, including Digital Signature Certificates (DSC).

✓ Must possess relevant experience in HVAC system maintenance, cooling tower installation, and related services.

✓ Must submit the following documents for preliminary verification:

  • Scan copy of tender fee payment receipt.
  • Scan copy of Earnest Money Deposit (EMD).
  • Supporting documents demonstrating technical and financial capability.
Financial Qualification Criteria Details
Minimum Annual Turnover Rs. 50 Lakhs in the last 3 years
Past Project Experience At least 2 similar cooling system maintenance projects within the last 5 years
Certification Requirements Valid HVAC and electrical certifications

Note: Bidders must meet all eligibility requirements to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

02-12-2025 16:05

2. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide Scan Copy of tender Fee

Required
2

Provide Scan copy of EMD

Required
3

Other Supporting Documents as per tender documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 01-12-2025 at 6:00 PM. Bidders must upload all required documents and bids before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender Fee Payment Receipt
  • Earnest Money Deposit (EMD)
  • Supporting technical and financial documents as specified in the tender notice.
    All documents should be scanned and uploaded online via the nprocure portal.
Is physical submission of bids allowed?

No, physical bids are not accepted. All bids must be submitted electronically through the official nprocure portal within the specified deadlines.

What are the technical requirements for the cooling towers?

The cooling towers should be forced draft type, made of corrosion-resistant materials, with a minimum capacity of 240 TR. They must meet BIS standards and include features for easy maintenance and automation, as detailed in the tender specifications.

How can I get support or training for online bidding?

Bidders can attend free vendor training sessions held every Saturday at (n)Code Solutions, Ahmedabad. For technical support, contact the nProcure Support team at +91-79-40007517 or email [email protected] for assistance.

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