GEM

Airports Authority Of India AC Maintenance Tender Ranchi Jharkhand 2025 - IS 550/ACMCA/CORDLESS REMOTE & EMS Tools

Bid Publish Date

19-Nov-2025, 6:06 pm

Bid End Date

10-Dec-2025, 6:00 pm

Bid Opening Date

10-Dec-2025, 6:30 pm

EMD

₹92,721

Value

₹30,90,715

Location

RANCHI , JHARKHAND

Progress

Issue19-Nov-2025, 6:06 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

976

Category

Job Contract for Operation Monitoring Preventive and Breakdown maintenance of various ACs water Coolers Water purifier units etc

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: indicate any specific OEM authorizations for AC and water purifier maintenance
  • • Technical standards: IS 550 or ISO compliance if referenced in ATC/terms
  • • Special clauses: option to vary quantity up to 25% and extended delivery time calculations
  • • Eligibility: explicit EMD amount ₹92,721 and estimated contract value ₹3,090,715
  • • Warranty/AMC expectations: clarify during bid submission since not specified
  • • Penalties: confirm LD structure and performance bonds in bidder documents
  • • Delivery/installation specifics: 25 mm PVC piping, suction/liquid tube installation for 1.5–3 TR ACs
  • • Scope breadth: includes dismantling, ITC for various ACs, and water treatment units

Categories 32

PVC PIPE WIND MILL ENERGY PROJECT AIR CONDITIONER FITMENT FILTERS PLATFORM SCALE DUST EXTRACTION SYSTEM WATER COOLER NON CONVENTIONAL FILTER HOUSEHOLD ITEM PNEUMATIC BOLTS SWIMMING POOL AND SPA EQUIPMENT VACUUM FILTERS GAS PIPELINE FILTERS NUTS ESCRAP PAINT FILTERS TUBE PERSONAL CARE PRODUCTS COOLER BOX WATER LEVEL RECORDER WATER SUPPLY MATERIAL UPVC PIPE MECHANICAL ENGINEERING SERVICE WINDOW FILTER BASE BRACKET HARDWARE AND FASTENERS MACHINERY REPAIRS FLOUR MILL

Tender Overview

The Airports Authority Of India invites a service contract for operation monitoring, preventive and breakdown maintenance of diverse HVAC equipment at Ranchi, Jharkhand (829205). Scope includes AC units (1.5–3.0 tons) (window, split, tower), water coolers (40–150 L capacity), RO/UV water purifiers (up to 50 LPH), associated ITC and ductwork tasks, and related accessories such as filters and external cartridge housings. The contract value is ₹3,090,715.00, with an EMD of ₹92,721.00. The tender emphasizes multi-year equipment support across first and second years for specified AC configurations and water treatment systems, plus installation tasks like PVC piping and tube work. The project is located in Ranchi, Jharkhand and targets reliable, standards-compliant service delivery for air conditioning and water systems maintenance over multiple asset types.

  • Organization: Airports Authority Of India
  • Location: Ranchi, Jharkhand
  • Estimated value: ₹3,090,715.00; EMD: ₹92,721.00
  • Categories: ACs maintenance, water coolers, water purifiers, PVC piping, external cartridge filters
  • Delivery/term context: Option clause allows quantity variation up to 25%, with extended delivery timelines computed as detailed in the clause
  • Unique aspects: Broad scope across window, split, and tower ACs; ITC for various ACs; multiple years of service requirements

Technical Specifications & Requirements

  • No dedicated technical specs listed in the tender data; BOQ shows 33 items with no detailed quantities or units
  • Available data confirms the following product/service areas:
    • Operation monitoring, preventive, and breakdown maintenance for ACs (1.5–3.0 TR) and water purification systems (RO/UV up to 50 LPH)
    • Dismantling and ITC tasks for multiple AC configurations and water equipment
    • Installation services for piping (25 mm PVC flexible drain pipe; 25 mm PVC fittings) and suction/liquid tubes for various AC capacities
    • Accessories and hardware: elastomeric nitrile rubber, outdoor wall brackets for split ACs up to 2 TR
  • Key terms to note if detailed specs appear later:
    • Standards: IS 550/ISO applicable where specified; ISI/ISO certifications if requested
    • Measurements: capacities (1.5, 2.0, 3.0 TR) and water purifier capacities (up to 50 LPH)
    • Warranty/AMC: not explicitly stated; bidders should verify during bid clarification
    • Testing/Quality: not detailed in current data; expect vendor compliance checks

Terms, Conditions & Eligibility

  • EMD: ₹92,721 required as security deposit
  • Experience/Turnover: detailed eligibility not specified in data; bidders should meet standard AAI maintenance service credentials
  • Delivery: delivery period linked to extension rules; option clause allows up to 25% quantity variation and extended timing rules
  • Payment: terms not disclosed here; confirm payment milestones in the ATC/Bid documents
  • Documents: GST registration, PAN, past experience certificates, financial statements, and OEM authorizations are typically required; verify exact list in the terms
  • Penalties/LD: not specified in the provided terms; verify during bid submission
  • Warranty/AMC: not explicit; bidders should seek clarification on post-warranty support

Key Specifications

    • AC maintenance scope: 1.5, 2.0, 3.0 TR window/split/tower units
    • Water treatment: RO/UV capacities up to 50 LPH
    • Dismantling: 1.5 TR window, 2.0 TR split, 3.0 TR tower units
    • Piping and fittings: 25 mm PVC drain pipe, 25 mm PVC fittings
    • External cartridge filters: 20 inch and 10 inch housing with installation kit

Terms & Conditions

  • EMD ₹92,721 must be submitted; contract value ~₹3.09 million

  • Quantity variation up to 25% permitted under option clause

  • Delivery schedule governed by extended delivery time formula; minimum 30 days

Important Clauses

Payment Terms

Payment terms to be finalized in ATC; standard may include milestones linked to delivery/installation

Delivery Schedule

Option to increase quantity up to 25% with time extensions calculated as (additional quantity ÷ original quantity) × original delivery period

Penalties/Liquidated Damages

LD terms not specified; bidders should seek explicit LD rate and applicability during clarification

Bidder Eligibility

  • Must hold GST registration and PAN

  • Proven experience in HVAC maintenance for similar assets

  • Ability to supply OEM-authorized services and spare parts

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Bill of Quantities (BOQ) 33 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Job Contract for Operation Monitoring Preventive and Breakdown maintenance of various ACs water Coolers Water purifier units etc Job Contract for Operation Monitoring Preventive and Breakdown maintenance of various ACs water Coolers Water purifier units etc 24 month [email protected] 730
2 ACMC 1.5 Tons Window Air Conditioner First Year ACMC 1.5 Tons Window Air Conditioner First Year 7 each per year [email protected] 730
3 ACMC 1.5 Tons Window Air Conditioner Second Year ACMC 1.5 Tons Window Air Conditioner Second Year 7 each per year [email protected] 730
4 ACMC 1.5 Tons Split Air Conditioner First Year ACMC 1.5 Tons Split Air Conditioner First Year 109 each per year [email protected] 730
5 ACMC 1.5 Tons Split Air Conditioner Second Year ACMC 1.5 Tons Split Air Conditioner Second Year 109 each per year [email protected] 730
6 ACMC 2.0 Tons Split Air Conditioner First Year ACMC 2.0 Tons Split Air Conditioner First Year 55 each per year [email protected] 730
7 ACMC 2.0 Tons Split Air Conditioner Second Year ACMC 2.0 Tons Split Air Conditioner Second Year 55 each per year [email protected] 730
8 ACMC 3 Tons Slimline Tower Type Split Air Conditioner First Year ACMC 3 Tons Slimline Tower Type Split Air Conditioner First Year 2 each per year [email protected] 730
9 ACMC 3 Tons Slimline Tower Type Split Air Conditioner Second Year ACMC 3 Tons Slimline Tower Type Split Air Conditioner Second Year 2 each per year [email protected] 730
10 Supply of Cordless remote of different makes 1.5 2.0 3.0 TR Split Tower AC units Supply of Cordless remote of different makes 1.5 2.0 3.0 TR Split Tower AC units 10 nos [email protected] 730
11 Dismantling of 1.5 Tons Window Air Conditioner Dismantling of 1.5 Tons Window Air Conditioner 2 job [email protected] 730
12 Dismantling of Split Type Air Conditioners of all makes upto 2.0 Tr capacity Dismantling of Split Type Air Conditioners of all makes upto 2.0 Tr capacity 15 job [email protected] 730
13 Dismantling of Tower ACs upto 3 Tr Dismantling of Tower ACs upto 3 Tr 2 job [email protected] 730
14 ITC of 1.5 Tons Window Air Conditioner ITC of 1.5 Tons Window Air Conditioner 2 job [email protected] 730
15 ITC of High Wall Split Type Air conditioners of all makes upto 2.0 Tr capacity ITC of High Wall Split Type Air conditioners of all makes upto 2.0 Tr capacity 15 job [email protected] 730
16 ITC of Tower ACs upto 3 Tr ITC of Tower ACs upto 3 Tr 2 job [email protected] 730
17 Supply and Installation of 25 mm PVC flexible drain pipe Supply and Installation of 25 mm PVC flexible drain pipe 100 meter [email protected] 730
18 Supply and Installation of 25 mm dia PVC pipe ic PVC fittings Supply and Installation of 25 mm dia PVC pipe ic PVC fittings 100 meter [email protected] 730
19 Supply and Installation of Suction Tube and Liquid Tube for 1.5 TR Split AC Supply and Installation of Suction Tube and Liquid Tube for 1.5 TR Split AC 40 meter [email protected] 730
20 Supply and Installation of Suction Tube and Liquid Tube for 2TR Split AC Supply and Installation of Suction Tube and Liquid Tube for 2TR Split AC 25 meter [email protected] 730
21 Supply and Installation of Suction Tube and Liquid Tube for 3 TR Split Tower AC Supply and Installation of Suction Tube and Liquid Tube for 3 TR Split Tower AC 10 meter [email protected] 730
22 Supplying of 13mm thick closed cell elastrometric nitrile rubber Supplying of 13mm thick closed cell elastrometric nitrile rubber 100 meter [email protected] 730
23 Supply of Standard Outdoor wall bracket Split AC upto 2 TR Outdoor Supply of Standard Outdoor wall bracket Split AC upto 2 TR Outdoor 5 each [email protected] 730
24 AICMC of Water Cooler of 40 60 150 Litres capacity First Year AICMC of Water Cooler of 40 60 150 Litres capacity First Year 21 each per year [email protected] 730
25 AICMC of Water Cooler of 40 60 150 Litres capacity Second Year AICMC of Water Cooler of 40 60 150 Litres capacity Second Year 21 each per year [email protected] 730
26 AICMC of Upto 20 Liters Per Hour RO and UV based Water Purifier First Year AICMC of Upto 20 Liters Per Hour RO and UV based Water Purifier First Year 4 each per year [email protected] 730
27 AICMC of Upto 20 Liters Per Hour RO and UV based Water Purifier Second Year AICMC of Upto 20 Liters Per Hour RO and UV based Water Purifier Second Year 4 each per year [email protected] 730
28 AICMC of Upto 50 Liters Per Hour RO based Water Purifier First Year AICMC of Upto 50 Liters Per Hour RO based Water Purifier First Year 4 each per year [email protected] 730
29 AICMC of Upto 50 Liters Per Hour RO based Water Purifier Second Year AICMC of Upto 50 Liters Per Hour RO based Water Purifier Second Year 4 each per year [email protected] 730
30 Supply and Installation of 20 inch External Cartridge Filter Supply and Installation of 20 inch External Cartridge Filter 50 nos [email protected] 730
31 Supply and Installation of 10 inch External Cartridge Filter Supply and Installation of 10 inch External Cartridge Filter 50 nos [email protected] 730
32 Supply and Installation of Housing Box with nuts bolts and other accessories for 20 inch External Cartridge Filter Supply and Installation of Housing Box with nuts bolts and other accessories for 20 inch External Cartridge Filter 10 nos [email protected] 730
33 Supply and Installation of Housing Box with nuts bolts and other accessories for 10 inch External Cartridge Filter Supply and Installation of Housing Box with nuts bolts and other accessories for 10 inch External Cartridge Filter 10 nos [email protected] 730

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar HVAC maintenance projects

4

Financial statements (audited, if available)

5

EMD submission proof (₹92,721) as required

6

Technical bid documents and compliance certificates

7

OEM authorizations for equipment categories

8

Any ATC/Buyer uploaded documents referenced in tender terms

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for AC maintenance tender in Ranchi 2025

Bidders must submit GST, PAN, and financial statements along with experience certificates for HVAC maintenance. Ensure EMD ₹92,721 is paid and OEM authorizations are attached. Review ATC details for exact delivery milestones and option clause rules allowing 25% quantity variation.

What documents are required for HVAC maintenance bid in Ranchi

Required documents typically include GST certificate, PAN, EPCs of similar work, financial statements, EMD receipt, OEM authorizations, and technical compliance documents. Confirm with tender terms; verify the ATC for any additional bid-specific forms and digital signature requirements.

What are the technical specs for ACs and purifiers in this tender

Scope covers 1.5–3.0 TR window, split, and tower ACs, along with RO/UV purifiers up to 50 LPH. Installation tasks include 25 mm PVC piping and 20/10 inch cartridge housing. No explicit performance ratings; verify IS 550/ISO references in ATC and supplier quality checks.

When is the bid delivery deadline for Ranchi HVAC tender

The tender terms indicate delivery timelines governed by option clause but do not publish explicit date here. Bidders should consult the ATC uploaded document and schedule submissions before the stated bid opening date in the official portal, ensuring compliance with 25% quantity variation terms.

What is the EMD amount and its payment method for this bid

EMD is ₹92,721. Payment methods typically include online transfer or demand draft as specified in terms. Attach EMD submission proof with the technical bid and ensure the instrument validity covers the bid validity period as per tender terms.

What are the installation requirements for AC piping in this tender

The scope mandates installing 25 mm PVC drain pipes and 25 mm PVC fittings, plus suction and liquid tubes for selected capacities. Suppliers should provide compatible fittings, ensure leak-free joints, and align with service standards for 1.5–3.0 TR units.

Are OEM authorizations required for HVAC maintenance in Ranchi

Yes, OEM authorizations are typically required to demonstrate capability to service and source parts for specified AC models and water treatment units. Include the authorization certificates in the technical bid to satisfy eligibility criteria.

What standards and quality checks apply to this Airports Authority of India tender

The tender may require IS 550 or ISO-compliant practices and OEM-aligned service norms. Confirm exact standard references in the ATC. Prepare documentation showing conforming maintenance procedures, safety checks, and warranty/AMC expectations for post-installation support.

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