Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
The Ahmedabad Municipal Corporation has issued a tender for a 3-year Operation & Maintenance Contract for HVAC systems at key community centers in Ahmedabad, Gujarat. The project involves maintaining large ductable and split air conditioning units across multiple locations, ensuring reliable cooling and energy efficiency. Bidders with proven experience in large-scale HVAC maintenance for government projects are encouraged to participate. The tender offers an estimated value of INR 24,982,543.44, with a comprehensive scope covering inspections, repairs, and system optimization. The process includes multiple evaluation stages, with strict eligibility criteria and documentation requirements. This opportunity is ideal for professional HVAC service providers seeking to work with municipal authorities, contribute to public infrastructure, and showcase technical expertise in a competitive environment. The tender process emphasizes transparency, quality, and timely delivery, aligning with government standards for public service excellence.
• Perform comprehensive maintenance and operation of HVAC systems at designated locations, ensuring optimal functioning throughout the contract period.
• Key deliverables include:
• Sequential process for execution:
• Specifications:
| Equipment Type | Capacity | Quantity |
|---|---|---|
| Ductable AC | 72.5 TR | 1 |
| Ductable AC | 66 TR | 1 |
| Split AC | 2 TR | 4 |
| Split AC | 1.5 TR | 2 |
| Split AC | 2 TR | 10 |
| Split AC | 1.5 TR | 2 |
• Contract duration: 3 years, with scope for renewal based on performance.
| Parameter | Specification |
|---|---|
| HVAC System Type | Ductable and Split AC units |
| Capacity | 72.5 TR, 66 TR, 2 TR, 1.5 TR |
| Power Supply | 415V, 3-phase |
| Maintenance Standards | ASHRAE guidelines and local safety norms |
| Response Time | Emergency repairs within 4 hours |
| Monitoring | Regular performance checks using digital tools |
Sequential Procedure:
The estimated project cost is approximately INR 24,982,543.44. Bidders must submit a bid security (EMD) as specified, along with a tender fee of INR 900. Payment terms include an initial mobilization fee, followed by milestone-based payments over the 3-year contract duration. The bid validity period is 120 days from the submission deadline. The financial proposal should clearly itemize costs related to labor, spare parts, and other operational expenses. Successful bidders will be required to maintain financial records and submit periodic invoices aligned with the contract terms.
Tender Category
Service
Tender Value
₹24,98,254
Bid To RA
No
Item Category
Miscellaneous Works
Officer Inviting Bids
Municipal Commissionar, AMC
Bid Opening Authority
Add. Chief Engineer (Electrical)
Address
Light Department,5th Floor “C”-Block, Sardar Patel Bhavan, Danapith , Ahmedabad-380 001
Contact Details
9712967724
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Food Corporation of India
PANCHKULA, HARYANA
N/A
MEDINIPUR EAST, WEST BENGAL
N/A
THIRUVANANTHAPURAM, KERALA
PWD
ALAPPUZHA, KERALA
N/A
KOTTAYAM, KERALA
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✓ Must have valid GST registration and relevant HVAC service licenses.
✓ Proven experience in maintaining large HVAC systems for government or municipal projects.
✓ Demonstrated financial stability with annual turnover exceeding INR 10 lakh in the last three years.
✓ Submission of Scan copies of tender fee and EMD as per tender guidelines.
✓ Must provide supporting documents such as past project completion certificates, technical staff credentials, and compliance certificates.
| Qualification Requirement | Details |
|---|---|
| Financial Turnover | > INR 10 lakh annually in last 3 years |
| Experience | Minimum 3 years in HVAC maintenance |
| Technical Staff | Certified HVAC technicians with relevant training |
| Documentation | Valid tender fee, EMD, and supporting certificates |
Note: Bidders must meet all eligibility criteria to qualify for participation.
28-07-2026 16:05
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Provide Scan Copy of tender Fee
RequiredProvide Scan copy of EMD
RequiredOther Supporting Documents as per tender documents
Key insights about GUJARAT tender market
This tender involves comprehensive operation and maintenance of HVAC systems at multiple community centers in Ahmedabad, including ductable and split AC units with capacities ranging from 1.5 TR to 72.5 TR. The scope covers regular inspections, preventive maintenance, troubleshooting, repairs, and documentation to ensure uninterrupted cooling services over 3 years.
Eligible bidders must have valid GST registration, relevant HVAC maintenance experience for large systems, and proven financial stability with an annual turnover exceeding INR 10 lakh in the last three years. They must submit scan copies of tender fee, EMD, and supporting project documents as specified in the tender guidelines.
Participants must register on the e-Procurement portal, download the tender documents, and submit technical and financial bids electronically before the deadline of 27-07-2026 16:00. Ensure all required documents are uploaded correctly to avoid disqualification.
Bids will be evaluated based on technical competence, financial competitiveness, and past performance. The scoring table assigns weightages to each factor, with a minimum qualifying score of 70%. The highest-scoring eligible bidder will be awarded the contract.
Important deadlines include bid submission start on 08-07-2026 at 14:00, bid submission end on 27-07-2026 at 16:00, and bid evaluation on 28-07-2026. The contract award is expected by 14-08-2026. Bidders should adhere strictly to these dates to ensure timely participation.
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