Ahmedabad Municipal Corporation Tender for 2-Year Maintenance of HVAC & Appliances in East Zone
Progress
The Ahmedabad Municipal Corporation has issued a public tender for a comprehensive 2-year maintenance contract covering air conditioners, water coolers, water purifiers, and refrigerators in the East Zone of Ahmedabad. This government procurement opportunity is ideal for experienced service providers specializing in HVAC and appliance maintenance. The project aims to ensure reliable operation of essential cooling and water systems across municipal premises, adhering to Indian Standards and safety regulations. Bidders must meet specific eligibility criteria, including submission of tender fee, EMD, and supporting documents. The tender process involves online submission, document verification, and evaluation based on technical and financial criteria. The deadline for bid submission is 28th October 2026, with the bid opening scheduled for 29th October 2026. This tender offers a significant opportunity for companies seeking government contracts in Gujarat, with an estimated project value of INR 27,09,972. Ensure your organization is prepared to meet all requirements and participate in this transparent, competitive bidding process to secure this valuable government maintenance contract.
Scope Of Work
The selected contractor will be responsible for providing comprehensive maintenance services for the following appliances:
- Air Conditioners (A.C.) of various capacities
- Water Coolers installed at different premises
- Water Purifiers for clean drinking water
- Refrigerators in municipal facilities
The scope includes:
- Regular preventive maintenance and servicing
- Prompt repair and troubleshooting
- Replacement of defective parts
- Ensuring compliance with safety standards
- Maintaining detailed service records
Process for execution:
- Initial Inspection: Conduct a thorough assessment of all appliances.
- Maintenance Schedule: Develop and submit a maintenance plan.
- Service Delivery: Perform scheduled maintenance and emergency repairs.
- Reporting: Provide periodic reports on service status and issues.
- Compliance: Adhere to municipal safety and quality standards.
| Equipment Type | Capacity | Maintenance Frequency |
|---|---|---|
| Air Conditioners | Various | Monthly/Quarterly |
| Water Coolers | Standard | Monthly |
| Water Purifiers | Standard | Monthly |
| Refrigerators | Standard | Monthly |
The contractor must ensure minimal disruption to municipal operations and maintain high standards of service quality.
Technical Specifications
The appliances covered under this tender must meet the following technical standards:
| Equipment | Capacity | Technical Standards |
|---|---|---|
| Air Conditioners | 1.5 Ton, 2 Ton | IS 1391, IS 15587 |
| Water Coolers | Standard | IS 13428 |
| Water Purifiers | RO, UV | IS 16240 |
| Refrigerators | 200L, 300L | IS 2147 |
Sequential steps for technical compliance:
- Inspection: Verify appliances against specifications.
- Documentation: Submit technical compliance certificates.
- Approval: Obtain approval from municipal technical team.
- Maintenance: Conduct services adhering to technical standards.
All equipment must be compliant with Indian Standards and approved for municipal use.
Financial Requirements
The estimated contract value is approximately INR 27,09,972. The payment will be made based on monthly invoices after satisfactory completion of services. The breakdown is as follows:
| Cost Component | Amount (INR) |
|---|---|
| Preventive Maintenance | 15,00,000 |
| Emergency Repairs | 7,00,000 |
| Replacement Parts | 5,09,972 |
Payment Terms:
- 30% advance upon contract signing.
- Remaining payments on monthly basis, subject to service quality.
- Final settlement after project completion and approval.
Bidders must submit detailed financial proposals aligned with these terms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
30-09-2026 13:30:00
Document Download End
28-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹27,09,972
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Municipal Commissionar, Ahmedabad
Bid Opening Authority
Add. Chief Engineer (Electrical)
Address
Light Department,5th Floor “C”-Block, Sardar Patel Bhavan, Danapith , Ahmedabad-380 001
Contact Details
9712967724
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Documents 2
FINAL EZ MAINT TENDER 27-29 VOL-I.pdf
TENDER_DOCUMENT
FINAL EZ MAINT TENDER 27-29 VOL-II.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
29-10-2026 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Provide Scan Copy of tender Fee
RequiredProvide Scan copy of EMD
RequiredOther Supporting Documents as per tender documents
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Eligibility Criteria
✓ Must have valid registration and licensing for appliance maintenance services.
✓ Provide Scan Copy of Tender Fee of INR 1500.
✓ Submit Scan Copy of EMD as per tender guidelines.
✓ Submit Supporting Documents as specified in the tender documents.
| Financial Qualification | Details |
|---|---|
| Minimum Annual Turnover | INR 10 Lakhs |
| Past Experience | At least 3 years in HVAC and appliance maintenance |
| Certification | Valid service licenses and certifications |
Important: Bidders must meet all eligibility conditions to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes maintenance and repair services for air conditioners, water coolers, water purifiers, and refrigerators across multiple premises in Ahmedabad's East Zone. Bidders are responsible for preventive maintenance, emergency repairs, parts replacement, and compliance with safety standards. The detailed scope is outlined in the tender documents, ensuring high-quality service delivery over a two-year period.
What are the eligibility criteria to participate?
Eligible bidders must submit tender fee and EMD, possess valid licenses, and demonstrate experience in HVAC and appliance maintenance. They should provide supporting documents such as past project references, technical certifications, and financial statements. The minimum annual turnover required is INR 10 Lakhs. All criteria are detailed in the tender notice, and non-compliance will lead to disqualification.
How can I submit my bid?
Bids must be submitted electronically via the official nProcure portal before 28th October 2026, 6:00 PM. Bidders should upload all required documents, including tender fee, EMD, and supporting papers. A pre-bid training session is available to assist bidders in understanding the online submission process. Physical submissions are not accepted.
What is the evaluation process for the tender?
Bids will be evaluated based on technical competence (50%), past experience (20%), and cost proposal (30%). Bidders must score at least 60% overall to qualify for award. The evaluation involves document verification, technical assessment, and financial scoring. The process ensures selection of the most capable and cost-effective contractor.
What are the key dates and deadlines?
Tender download begins on 30th September 2026. The last date for bid submission is 28th October 2026, 6:00 PM. Bids will be opened on 29th October 2026. The contract award is expected by 30th October 2026. Bidders should adhere strictly to these deadlines to ensure participation.