Milk Supply Services
Delhi Milk Scheme
WEST DELHI, DELHI
Posted:
19 June 2025
Closed:
26 June 2025
GEM
Open Cooperatives NPROCURE
Tender for AMC of Bulk Milk Cooling Units at DCS & Centers - Gujarat Cooperative Milk
Bid Publish Date
04-Oct-2025, 5:30 am
Bid End Date
17-Oct-2025, 12:30 pm
EMD
₹50,000
Location
Progress
Issue04-Oct-2025, 5:30 am
AwardPending
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹5,000
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Categories
4
This government tender offers a lucrative opportunity for experienced service providers to secure the AMC contract for Bulk Milk Cooling Units at DCS and other centers in Gujarat. Managed by the Panchmahal District Cooperative Milk Producers Union Ltd., the project aims to ensure reliable and efficient milk cooling solutions through scheduled maintenance, repairs, and component replacements. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and submission of required documents. The tender process involves multiple stages: preliminary, technical, and commercial, with clear deadlines and evaluation parameters. This tender is ideal for companies specializing in refrigeration, dairy infrastructure, and maintenance services seeking to expand their government sector portfolio in Gujarat. The project duration is 12 months, with a structured payment schedule and emphasis on transparency and quality standards.
Scope Of Work
The scope of work involves comprehensive AMC services for Bulk Milk Cooling Units at designated DCS and other centers. Key deliverables include:
- Regular preventive maintenance to ensure optimal functioning of cooling units
- Immediate repair and troubleshooting of any operational issues
- Replacement of faulty components as per manufacturer specifications
- Conducting system audits and performance evaluations
- Maintaining detailed service logs and reports
The process involves:
- Initial assessment and scheduling of maintenance visits
- Routine inspections and preventive checks
- Prompt response to breakdowns or faults
- Replacement of worn-out parts with genuine components
- Final reporting and documentation of maintenance activities
Specifications for the cooling units include:
| Parameter | Requirement |
|---|---|
| Capacity | As specified in tender documents |
| Power Supply | 220V/50Hz |
| Temperature Range | 2°C to 4°C |
| Operating Environment | Indoor/Outdoor, protected from elements |
Bidders must ensure compliance with all technical standards and safety regulations relevant to dairy refrigeration systems.
Technical Specifications
The cooling units must meet the following technical parameters:
| Specification | Details |
|---|---|
| Capacity | 500-2000 liters |
| Power Supply | 220V, 50Hz |
| Temperature Control | Digital thermostat with ±0.5°C accuracy |
| Insulation | High-quality polyurethane foam |
| Material | Stainless steel for inner tank |
| Certification | ISI or equivalent |
Bidders should follow these steps:
- Conduct site inspection
- Prepare technical proposal
- Ensure compliance with technical standards
- Submit technical bid along with required documents
- Attend pre-bid meetings if scheduled
Financial Requirements
The estimated budget for the AMC project is between ₹10 lakh to ₹15 lakh. The cost breakdown includes:
| Item | Cost (₹) |
|---|---|
| Preventive Maintenance | Fixed annual fee |
| Repair & Replacement | As per actuals with prior approval |
| Emergency Response | Fixed call-out charges |
Payment terms are as follows:
- 30% advance upon contract signing
- 40% after completion of 6 months
- 30% on project completion and acceptance
Bidders must submit a detailed financial proposal along with the bid, ensuring transparency and compliance with the specified budget limits.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
MANAGING DIRECTOR
Bid Opening Authority
MANAGING DIRECTOR
Address
Lunawada Road, P.B. No. 37, Godhra-389001
Contact Details
02672261782
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Documents 2
Bulk Cooling Unit Tender 25-26.doc
TENDER_DOCUMENT
tender file.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licenses to operate as a service provider in Gujarat.
- ✓ Must submit EMD of ₹50,000 along with the bid.
- ✓ Tender Fee of ₹5,000 must be paid and proof submitted.
- ✓ Proven experience in maintaining dairy refrigeration or similar cooling systems for at least 3 years.
- ✓ Demonstrated turnover of at least ₹10 lakh in the last financial year.
- ✓ Submit relevant technical and financial documents, including turnover details, work experience, and basic company information.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Financial Turnover | ₹10 lakh in last FY |
| Work Experience | Minimum 3 years in relevant field |
| Valid Licenses | As per Gujarat government norms |
| EMD | ₹50,000 (payable in form of DD or bank guarantee) |
Bidding Process
Process Timeline
1. Preliminary Stage
17-10-2025 18:10
2. Technical Stage
17-10-2025 18:20
3. Commercial Stage
18-10-2025 10:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Turnover Details
User Defined Template-Standard
Work Experience Details
User Defined Template-Standard
Bidder’s Basic Information
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
EMD Fee
Required 2
Tender Fee
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - Technical Stage
1
Turnover Details
Required 2
Work Experience Details
Required 3
Basic Information
RequiredForm - Turnover Details
1
Turnover Details
RequiredForm - Work Experience Details
1
Work Experience Details
RequiredForm - Bidder’s Basic Information
1
Bidder’s Basic Information
RequiredStage - Commercial Stage
1
Price Bid
RequiredForm - Price Bid Form
1
Price Bid
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves AMC services for Bulk Milk Cooling Units at DCS and other centers operated by the Gujarat Cooperative Milk Producers Union Ltd. It includes preventive maintenance, repairs, component replacements, and system audits to ensure efficient milk cooling and preservation.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses, a minimum turnover of ₹10 lakh in the last financial year, and at least 3 years of relevant experience. They must also submit the required EMD of ₹50,000 and tender fee of ₹5,000, along with supporting documents.
What are the key dates and deadlines?
Bid submissions open on 04-10-2025 at 11:00 AM and close on 17-10-2025 at 6:00 PM. The technical and financial evaluations are scheduled for 17-10-2025, with the commercial bid opening on 18-10-2025 at 10:00 AM. Ensure timely submission to avoid disqualification.
How can I participate in the online bidding process?
Bidders must register on the nProcure portal, pay the tender fee and EMD, and submit all required documents electronically. Free training sessions are available every Saturday to assist bidders. Support is provided by the nCode Solutions team at the contact details provided.
What are the evaluation criteria for the bids?
Bids will be evaluated based on technical competence (50%), financial competitiveness (30%), and past performance (20%). A minimum technical score of 70% is required for qualification. The process emphasizes transparency and fairness.
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Documents 2
Bulk Cooling Unit Tender 25-26.doc
TENDER_DOCUMENT
tender file.pdf
TENDER_DOCUMENT