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Open Cooperatives NPROCURE

Tender for AMC of Bulk Milk Cooling Units at DCS & Centers - Gujarat Cooperative Milk

Bid Publish Date

04-Oct-2025, 5:30 am

Bid End Date

17-Oct-2025, 12:30 pm

EMD

₹50,000

Location

PANCH MAHALS , GUJARAT

Progress

Issue04-Oct-2025, 5:30 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,000

Contract Form

Service

Completion Period

12  Months

Currency Type

Single

Categories 4

SUPERVISORY CONTROL DCS SERVICES WATER LEVEL RECORDER

This government tender offers a lucrative opportunity for experienced service providers to secure the AMC contract for Bulk Milk Cooling Units at DCS and other centers in Gujarat. Managed by the Panchmahal District Cooperative Milk Producers Union Ltd., the project aims to ensure reliable and efficient milk cooling solutions through scheduled maintenance, repairs, and component replacements. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and submission of required documents. The tender process involves multiple stages: preliminary, technical, and commercial, with clear deadlines and evaluation parameters. This tender is ideal for companies specializing in refrigeration, dairy infrastructure, and maintenance services seeking to expand their government sector portfolio in Gujarat. The project duration is 12 months, with a structured payment schedule and emphasis on transparency and quality standards.

Scope Of Work

The scope of work involves comprehensive AMC services for Bulk Milk Cooling Units at designated DCS and other centers. Key deliverables include:

  • Regular preventive maintenance to ensure optimal functioning of cooling units
  • Immediate repair and troubleshooting of any operational issues
  • Replacement of faulty components as per manufacturer specifications
  • Conducting system audits and performance evaluations
  • Maintaining detailed service logs and reports

The process involves:

  1. Initial assessment and scheduling of maintenance visits
  2. Routine inspections and preventive checks
  3. Prompt response to breakdowns or faults
  4. Replacement of worn-out parts with genuine components
  5. Final reporting and documentation of maintenance activities

Specifications for the cooling units include:

Parameter Requirement
Capacity As specified in tender documents
Power Supply 220V/50Hz
Temperature Range 2°C to 4°C
Operating Environment Indoor/Outdoor, protected from elements

Bidders must ensure compliance with all technical standards and safety regulations relevant to dairy refrigeration systems.

Technical Specifications

The cooling units must meet the following technical parameters:

Specification Details
Capacity 500-2000 liters
Power Supply 220V, 50Hz
Temperature Control Digital thermostat with ±0.5°C accuracy
Insulation High-quality polyurethane foam
Material Stainless steel for inner tank
Certification ISI or equivalent

Bidders should follow these steps:

  • Conduct site inspection
  • Prepare technical proposal
  • Ensure compliance with technical standards
  • Submit technical bid along with required documents
  • Attend pre-bid meetings if scheduled

Financial Requirements

The estimated budget for the AMC project is between ₹10 lakh to ₹15 lakh. The cost breakdown includes:

Item Cost (₹)
Preventive Maintenance Fixed annual fee
Repair & Replacement As per actuals with prior approval
Emergency Response Fixed call-out charges

Payment terms are as follows:

  • 30% advance upon contract signing
  • 40% after completion of 6 months
  • 30% on project completion and acceptance

Bidders must submit a detailed financial proposal along with the bid, ensuring transparency and compliance with the specified budget limits.

Documents 2

Bulk Cooling Unit Tender 25-26.doc

TENDER_DOCUMENT

tender file.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration and licenses to operate as a service provider in Gujarat.
  • ✓ Must submit EMD of ₹50,000 along with the bid.
  • ✓ Tender Fee of ₹5,000 must be paid and proof submitted.
  • ✓ Proven experience in maintaining dairy refrigeration or similar cooling systems for at least 3 years.
  • ✓ Demonstrated turnover of at least ₹10 lakh in the last financial year.
  • ✓ Submit relevant technical and financial documents, including turnover details, work experience, and basic company information.
Qualification Criteria Minimum Requirement
Financial Turnover ₹10 lakh in last FY
Work Experience Minimum 3 years in relevant field
Valid Licenses As per Gujarat government norms
EMD ₹50,000 (payable in form of DD or bank guarantee)

Bidding Process

Process Timeline

1. Preliminary Stage

17-10-2025 18:10

2. Technical Stage

17-10-2025 18:20

3. Commercial Stage

18-10-2025 10:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Turnover Details

User Defined Template-Standard

Required

Work Experience Details

User Defined Template-Standard

Required

Bidder’s Basic Information

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

EMD Fee

Required
2

Tender Fee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

Turnover Details

Required
2

Work Experience Details

Required
3

Basic Information

Required

Form - Turnover Details

1

Turnover Details

Required

Form - Work Experience Details

1

Work Experience Details

Required

Form - Bidder’s Basic Information

1

Bidder’s Basic Information

Required

Stage - Commercial Stage

1

Price Bid

Required

Form - Price Bid Form

1

Price Bid

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves AMC services for Bulk Milk Cooling Units at DCS and other centers operated by the Gujarat Cooperative Milk Producers Union Ltd. It includes preventive maintenance, repairs, component replacements, and system audits to ensure efficient milk cooling and preservation.

Who is eligible to participate in this tender?

Eligible bidders must have valid licenses, a minimum turnover of ₹10 lakh in the last financial year, and at least 3 years of relevant experience. They must also submit the required EMD of ₹50,000 and tender fee of ₹5,000, along with supporting documents.

What are the key dates and deadlines?

Bid submissions open on 04-10-2025 at 11:00 AM and close on 17-10-2025 at 6:00 PM. The technical and financial evaluations are scheduled for 17-10-2025, with the commercial bid opening on 18-10-2025 at 10:00 AM. Ensure timely submission to avoid disqualification.

How can I participate in the online bidding process?

Bidders must register on the nProcure portal, pay the tender fee and EMD, and submit all required documents electronically. Free training sessions are available every Saturday to assist bidders. Support is provided by the nCode Solutions team at the contact details provided.

What are the evaluation criteria for the bids?

Bids will be evaluated based on technical competence (50%), financial competitiveness (30%), and past performance (20%). A minimum technical score of 70% is required for qualification. The process emphasizes transparency and fairness.