Tender for Annual Advertisement Agency Contract - Newspaper Advertising Services
Progress
Tender Type
Open
Sector
Education & Training
Tender Fee
₹5,900
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
3
This government tender offers a unique opportunity for advertising agencies to secure an annual contract for newspaper advertisement services for Veer Narmad South Gujarat University. The tender involves managing media placements across multiple newspapers, ensuring timely publication, and adhering to quality standards. Bidders must meet strict eligibility criteria, including relevant experience, licenses, and certifications. The process includes technical and commercial evaluations with clear timelines, culminating in a contract that supports the university's communication objectives. This tender is ideal for firms specializing in print media advertising, particularly those with experience working with educational institutions or government bodies. Participating agencies will play a vital role in enhancing the university’s visibility and outreach through strategic newspaper campaigns, contributing to effective public communication and branding efforts. The tender emphasizes transparency, compliance, and quality service delivery, making it a valuable opportunity for experienced media agencies seeking government contracts.
Scope Of Work
The selected advertising agency will be responsible for:
- Planning and executing newspaper advertisement campaigns for Veer Narmad South Gujarat University.
- Managing advertisements across various newspapers as specified in the tender documents.
- Ensuring timely submission and publication of advertisements.
- Coordinating with university officials for content approval and scheduling.
- Providing detailed reports on advertisement placements and reach.
The process includes:
- Submission of technical and financial bids.
- Evaluation of technical credentials and experience.
- Final selection based on bid competitiveness and compliance.
- Contract signing and commencement of services.
| Specification | Details |
|---|---|
| Duration | 12 months |
| Scope | Newspaper advertisement placement |
| Newspapers | Multiple (as per tender document) |
| Payment terms | As per contract agreement |
| Reporting | Monthly and upon request |
The agency must adhere to all guidelines specified in the tender document and ensure compliance with relevant advertising standards and regulations.
Technical Specifications
The agency must ensure that all advertisements are published in accordance with the specifications provided in the tender document. Technical parameters include:
| Parameter | Requirement |
|---|---|
| Ad Format | As specified for each newspaper |
| Publication Timeline | Within stipulated deadlines |
| Content Standards | Clear, legible, and compliant with university guidelines |
| Delivery | Digital or physical proof of publication |
Sequential process:
- Content approval from university.
- Submission of advertisement files.
- Verification and scheduling by newspapers.
- Confirmation of publication.
All technical operations must adhere to the standards outlined to ensure seamless campaign execution.
Financial Requirements
The total budget for this annual contract is detailed in the tender document, with a base estimate ranging from INR 5,00,000 to INR 10,00,000, depending on the scope and newspaper rates. The cost breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Advertisement Placement | Variable based on newspaper rates |
| Service Charges | As per agency agreement |
| Taxes | GST applicable |
Payment terms are structured as:
- 30% advance upon contract signing.
- 40% after first quarter report.
- Remaining 30% upon completion and final report.
Bidders must submit detailed financial proposals aligned with these guidelines, ensuring transparency and compliance with the university's financial policies.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Advertisement Services
Authority & Contact
Officer Inviting Bids
The Registrar
Bid Opening Authority
The Registrar, Veer Narmad South Gujarat University, Surat.
Address
University Campus, Udhna-Magdalla Road, Surat-395007, Gujarat, India
Contact Details
[email protected]/ 02612203042
Authority Records
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Documents 1
Advertisement Agency for the various Newspapers.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and relevant licenses including Gumastadhara License and GST Certificate.
✓ Must have prior experience in providing newspaper advertisement services, especially for educational institutions, in the last 3 financial years.
✓ Must submit a DD of Tender Form Fee with GST and EMD as specified.
✓ Should provide proof of past successful projects and client references.
✓ Must declare non-blacklisted status through a self-declaration letter.
| Qualification | Requirement |
|---|---|
| Company Registration | Valid registration certificate |
| Experience | Minimum 3 years in newspaper advertising |
| Licenses | Gumastadhara License, GST Certificate |
| Financial | EMD of specified amount |
| Documentation | Signed tender documents, experience proof |
Critical points: Bidders must meet all technical and financial eligibility criteria to qualify for evaluation.
Bidding Process
Process Timeline
24-08-2026 12:00
25-08-2026 12:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price BID
User Defined Template-Secured
Required Documents
Stage - Technical stage
DD of Tender Form Fee With GST
RequiredDD of Tender EMD
RequiredPast experience of similar services (Last 3 Financial Year)
RequiredCompany Registration Certificate
RequiredGumastadhara License Certificate
RequiredGST Certificate.
RequiredPAN Card Certificate.
RequiredCopy of Cancel Cheque.
RequiredNon-Blacklisted self declaration on letter head.
RequiredTender documents and related all documents (All pages of the tender documents) shall be signed by the Proprietor or Partner or Director
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this tender?
This tender seeks to appoint a qualified advertising agency for an annual rate contract to manage newspaper advertising campaigns for Veer Narmad South Gujarat University. The agency will handle media placements, content scheduling, and reporting to enhance the university's visibility across various newspapers.
What are the key eligibility criteria for bidders?
Bidders must possess valid registration, Gumastadhara License, GST Certificate, and demonstrate experience in newspaper advertising for at least 3 years. They must submit EMD, tender fee, and all required documents as specified, including past project references and self-declaration of non-blacklisting.
How can bidders participate in the tender process?
Participants should download the tender documents, prepare technical and financial bids, and submit electronically via the nProcure portal before the deadline of 17-08-2026. They must attend pre-bid training if scheduled and ensure all documentation is complete for evaluation.
What is the evaluation criteria for selecting the agency?
Selection will be based on technical experience (40%), past project performance (30%), cost competitiveness (20%), and eligibility compliance (10%). Bidders must score minimum 60% in technical evaluation and meet all eligibility requirements for consideration.
What are the important dates and deadlines for this tender?
Key dates include the bid start date (01-08-2026), bid submission deadline (17-08-2026), technical evaluation (24-08-2026), and commercial evaluation (25-08-2026). All submissions must be completed before the respective deadlines to ensure participation.
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Documents 1
Advertisement Agency for the various Newspapers.pdf
TENDER_DOCUMENT