Tender for Annual Catering Contract at Maharaja Krishnakumarsinhji Bhavnagar University
Progress
This government tender offers an exclusive opportunity for experienced catering service providers to secure the Annual Catering Contract at Maharaja Krishnakumarsinhji Bhavnagar University in Gujarat. The contract, spanning 1 year, requires vendors to deliver high-quality, hygienic, and timely catering services to students, staff, and visitors. Bidders must meet strict eligibility criteria, including valid licenses, proven experience, and financial stability. The procurement process is fully electronic via the NPROCURE platform, ensuring transparency and efficiency. With a total estimated value ranging from Rs. [minimum] to Rs. [maximum], this tender is ideal for established catering firms seeking government contracts in the education sector. Download detailed documents, participate in free training sessions, and submit your bids before the deadline to capitalize on this significant opportunity to expand your government sector portfolio.
Scope Of Work
The selected vendor will be responsible for providing comprehensive catering services at Maharaja Krishnakumarsinhji Bhavnagar University. Key deliverables include:
- Daily preparation and serving of meals to students, staff, and visitors
- Maintaining hygiene and safety standards as per government regulations
- Managing kitchen operations and staff
- Ensuring timely delivery of meals during specified hours
- Procuring quality ingredients and supplies
The process involves:
- Submission of technical and financial bids via the designated online portal
- Evaluation of technical bids based on experience, compliance, and credentials
- Opening and assessment of financial bids from qualified bidders
- Final selection and contract signing
Bidder must ensure:
- Compliance with all safety, hygiene, and quality standards
- Submission of all required documents including tender fee, EMD, PAN, GST, FSSAI, Shop Act, and financial statements
- Experience in providing catering services for educational institutions
| Specification | Requirement |
|---|---|
| Contract Duration | 1 Year |
| Service Area | Maharaja Krishnakumarsinhji Bhavnagar University |
| Food Safety Standards | Compliant with FSSAI norms |
| Delivery Hours | As per university schedule |
| Payment Terms | As per contract agreement |
The vendor must also ensure proper waste management and adhere to environmental guidelines.
Technical Specifications
The catering service must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Food Quality | Fresh, hygienic, and compliant with FSSAI norms |
| Equipment | Modern kitchen appliances with safety certifications |
| Staff | Trained and certified personnel |
| Hygiene | Regular cleaning and sanitation as per government standards |
| Delivery | Timely and consistent during specified hours |
Procedures:
- Prepare meals as per menu and standards.
- Maintain hygiene and safety protocols.
- Ensure proper storage and handling of ingredients.
- Record daily operations for audit purposes.
Technical compliance must be verified through inspection and certification documents.
Financial Requirements
The estimated contract value ranges from Rs. [minimum amount] to Rs. [maximum amount], depending on the scope and scale of services. The financial bid should include a detailed cost breakdown:
| Cost Component | Amount (Rs.) |
|---|---|
| Food ingredients | As per actuals |
| Labour wages | As per minimum wages act |
| Equipment maintenance | Fixed annual cost |
| Miscellaneous | Contingency, transport, utilities |
Payment will be made in installments based on milestones or monthly billing, subject to satisfactory service delivery. Bidders must submit a financial bid in the prescribed format, ensuring transparency and competitiveness.
Tender Data
Bid Details
Tender Type
Open
Sector
Education & Training
Tender Fee
₹1,500
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
15-10-2026 06:00:00
Document Download End
22-10-2026 18:00:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Hotel/ Catering Services
Authority & Contact
Officer Inviting Bids
Registrar, Maharaja Krishnakumarsinhji Bhavnagar University
Bid Opening Authority
Registrar, Maharaja Krishnakumarsinhji Bhavnagar University
Address
Administrative Building, Sardar Vallabhbhai Patel Campus, Gaurishankar Lake Road, Bhavnagar 364001, Gujarat, India
Contact Details
9924121262
Authority Records
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Documents 2
Documents.pdf
TENDER_DOCUMENT
Catering Service Conditions - Final.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
26-10-2026 13:00
26-10-2026 17:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Technical Bid
Tender Fee and EMD DD
RequiredScan copy of PAN
RequiredScan copy of GST
RequiredScan copy of FSSAI
RequiredScan Copy of Shop act
RequiredAnnual Turn Over Last 3 Year (C.A. Certified)
RequiredExperience Certificate
RequiredCertificate of Gujarat State Procurement Policy 2024 for Exemption from EMD
Any other documents, if required
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid registration and licenses including FSSAI, Shop Act, and GST registration.
✓ Proven experience in catering services, preferably in educational or institutional settings.
✓ Financial stability demonstrated through audited financial statements of last 3 years.
✓ Submission of bid security (EMD) as specified.
✓ Compliance with Gujarat State Procurement Policy 2024 for EMD exemption, if applicable.
| Criterion | Details |
|---|---|
| Tender Fee | Rs. 1500/- non-refundable |
| EMD | As specified in tender document |
| Experience | Minimum 3 years in catering services |
| Turnover | Minimum Rs. [specified amount] in last 3 years |
| Documents | PAN, GST, FSSAI, Shop Act, Experience Certificates |
| Exemptions | Gujarat State Procurement Policy 2024 for EMD exemption |
✓ Bidders must submit all required documents in the specified format and within deadlines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of the catering tender at Maharaja Krishnakumarsinhji Bhavnagar University?
The tender involves providing comprehensive catering services including daily meal preparation, maintaining hygiene standards, managing kitchen operations, and ensuring timely delivery during specified hours. The vendor must supply quality ingredients, adhere to safety norms, and manage waste responsibly, all within a contract duration of 1 year.
Who is eligible to bid for this government catering contract?
Eligible bidders must have valid licenses such as FSSAI, GST, and Shop Act registration, demonstrate experience in catering services (preferably in educational institutions), and show financial stability through audited statements of the last 3 years. Exemptions may be available under Gujarat State Procurement Policy 2024.
How can I participate in the bidding process?
Interested bidders must register on the NPROCURE platform, download tender documents, and submit technical and financial bids electronically before the deadline. Bidders are encouraged to attend free training sessions every Saturday at (n)Code Solutions, Ahmedabad, to familiarize themselves with the process.
What are the key dates and deadlines for this tender?
Bid submission opens on 15-10-2026 at 06:00 and closes on 22-10-2026 at 18:00. Technical evaluation is scheduled for 26-10-2026 at 13:00, followed by the opening of financial bids at 17:00 on the same day. The final award is expected by 27-10-2026.
What are the criteria for evaluating bids?
Bids will be assessed based on technical capability, experience, financial competitiveness, and compliance with technical specifications. The evaluation weights are 50% for technical capability, 30% for cost, and 20% for technical compliance. Minimum qualifying marks are 60% in technical evaluation.